Effective Time Management Important vs Urgentfsd

8/13/2019 Effective Time Management Important vs Urgentfsd

1/23

EFFECTIVEEFFECTIVE

TIME MANAGEMENTTIME MANAGEMENT

TRAINING WORKSHOPTRAINING WORKSHOP


2/23

Renew yourself regularlyRenew yourself regularly


3/23

Objective of the TraininObjective of the Trainin

Prioriti!e Effective"# $ith M%"tita&'&Prioriti!e Effective"# $ith M%"tita&'&

Manae an( Contro" Cri&e&Manae an( Contro" Cri&e&

Va"%e& C"arification $ith S%)erior&Va"%e& C"arification $ith S%)erior&

an( S%bor(inate&an( S%bor(inate&

Increa&e Pro(%ctivit#Increa&e Pro(%ctivit#

Re(%ce #o%r Stre&& *eve"&Re(%ce #o%r Stre&& *eve"&

+a"ance Wor' an( Per&ona" Prioritie&+a"ance Wor' an( Per&ona" Prioritie&


4/23

Prioritize, and do the most important things first.Prioritize, and do the most important things first.


5/23

Define your mission and goals in life.Define your mission and goals in life.


6/23

,,Chane i& -niver&a".Chane i& -niver&a".

Chane i& Per/anent.0Chane i& Per/anent.0

+e ever $i""in to Chane.00+e ever $i""in to Chane.00

For1 chane a"one "ea(& #o%For1 chane a"one "ea(& #o%

to &%cce&& an( ha))ine&&2223to &%cce&& an( ha))ine&&2223


7/23

Pareto4& Princi)"ePareto4& Princi)"e567897 R%"e:567897 R%"e:

67; of Wor' ive& 97; Re&%"t& v8& H%n(re( R&0=8>One R&0=778> v8& H%n(re( R&0=8>

Effective v8& EfficientEffective v8& Efficient

S/art $or' v8& Har( $or'S/art $or' v8& Har( $or'

i i


8/23

Crisis Pressing problems Deadline-driven projects,

meetings, preparations

Preparation Prevention Values clarification Planning Relationship building

True re-creation Empowerment

nterruptions, somephone calls !ome mail, some reports!ome meetings

"an# pro$imate,pressing matters

"an# popular activities

Trivia, bus#wor% !ome phone calls Time wasters &Escape' activities rrelevant mail E$cessive TV

VV

UrgentUrgent Not UrgentNot Urgent

Important

Important

NotImpor

tant

NotImpor

tant

Coveys Time Management Matrix


9/23

?%a(rant I?%a(rant I

Re)re&ent& thin& that are both ,%rent3Re)re&ent& thin& that are both ,%rent3an( ,i/)ortant3 @an( ,i/)ortant3 @ we need to spend timewe need to spend timeherehere

Thi& i& $here $e /anae1 $e )ro(%ce1Thi& i& $here $e /anae1 $e )ro(%ce1$here $e brin o%r e)erience an($here $e brin o%r e)erience an(

j%(/ent to bear in re&)on(in to /an#j%(/ent to bear in re&)on(in to /an#nee(& an( cha""ene&0nee(& an( cha""ene&0

Man# i/)ortant activitie& beco/e %rentMan# i/)ortant activitie& beco/e %rentthro%h )rocra&tination1 or beca%&e $ethro%h )rocra&tination1 or beca%&e $e(on4t (o eno%h )revention an( )"annin(on4t (o eno%h )revention an( )"annin


10/23

?%a(rant II?%a(rant II

Inc"%(e& activitie& that are ,i/)ortant1 b%t notInc"%(e& activitie& that are ,i/)ortant1 b%t not%rent3> ?%a(rant of ?%a"it#%rent3> ?%a(rant of ?%a"it#

Here4& $here $e (o o%r "on>rane )"annin1Here4& $here $e (o o%r "on>rane )"annin1antici)ate an( )revent )rob"e/&1 e/)o$erantici)ate an( )revent )rob"e/&1 e/)o$erother&1 broa(en o%r /in(& an( increa&e o%rother&1 broa(en o%r /in(& an( increa&e o%r&'i""&&'i""&

Inorin thi& ?%a(rant fee(& an( en"are&Inorin thi& ?%a(rant fee(& an( en"are&

?%a(rant I1 creatin &tre&&1 b%rno%t1 an(?%a(rant I1 creatin &tre&&1 b%rno%t1 an((ee)er cri&e& for the )er&on con&%/e( b# it(ee)er cri&e& for the )er&on con&%/e( b# it

Inve&tin in thi& ?%a(rant &hrin'& ?%a(rant IInve&tin in thi& ?%a(rant &hrin'& ?%a(rant I


11/23

?%a(rant III?%a(rant III

Inc"%(e& thin& that are ,%rent1 b%t notInc"%(e& thin& that are ,%rent1 b%t not

i/)ortant3 > ?%a(rant of Bece)tion0i/)ortant3 > ?%a(rant of Bece)tion0

The noi&e of %renc# create& the i""%&ionThe noi&e of %renc# create& the i""%&ionof i/)ortance0of i/)ortance0

Act%a" activitie&1 if the#4re i/)ortant at a""1Act%a" activitie&1 if the#4re i/)ortant at a""1

are i/)ortant to &o/eone e"&e0are i/)ortant to &o/eone e"&e0

Man# )hone ca""&1 /eetin& an( (ro)>inMan# )hone ca""&1 /eetin& an( (ro)>in

vi&itor& fa"" into thi& cateor#vi&itor& fa"" into thi& cateor#


12/23

?%a(rant IV?%a(rant IV

Re&erve( for activitie& that are ,notRe&erve( for activitie& that are ,not

%rent1 not i/)ortant3> ?%a(rant of Wa&te%rent1 not i/)ortant3> ?%a(rant of Wa&te

We often ,e&ca)e3 to ?%a(rant IV forWe often ,e&ca)e3 to ?%a(rant IV for&%rviva"&%rviva"

Rea(in a((ictive nove"&1 $atchinRea(in a((ictive nove"&1 $atchin

/in("e&& te"evi&ion &ho$&1 or o&&i)in at/in("e&& te"evi&ion &ho$&1 or o&&i)in at

office $o%"( %a"if# a& ?%a(rant IV ti/e>office $o%"( %a"if# a& ?%a(rant IV ti/e>

$a&ter&$a&ter&


13/23

Is it bad to be in Quadrant I?Is it bad to be in Quadrant I?

Are #o% in ?%a(rant I beca%&e of theAre #o% in ?%a(rant I beca%&e of the

%renc# or the i/)ortanceD%renc# or the i/)ortanceD

If %renc# (o/inate&1 $hen i/)ortanceIf %renc# (o/inate&1 $hen i/)ortancefa(e&1 #o%4"" &"i) into ?%a(rant III0fa(e&1 #o%4"" &"i) into ?%a(rant III0

+%t if #o%4re in ?%a(rant I beca%&e of+%t if #o%4re in ?%a(rant I beca%&e of

i/)ortance1 $hen %renc# fa(e& #o%4""i/)ortance1 $hen %renc# fa(e& #o%4""

/ove to ?%a(rant II0/ove to ?%a(rant II0


14/23

What is the problem with urgency?What is the problem with urgency?

-renc# it&e"f i& not the )rob"e/.-renc# it&e"f i& not the )rob"e/.

When %renc# i& the (o/inant factorWhen %renc# i& the (o/inant factor

in o%r "ive&1 i/)ortance i&n4tin o%r "ive&1 i/)ortance i&n4t

What $e rear( a& ,fir&t thin&3 areWhat $e rear( a& ,fir&t thin&3 are

%rent thin&%rent thin&


15/23

Where do I get time to spend in Quadrant II?Where do I get time to spend in Quadrant II?

Fro/ ?%a(rant IIIFro/ ?%a(rant III

Ti/e &)ent in ?%a(rant I i& bothTi/e &)ent in ?%a(rant I i& both

%rent an( i/)ortant> $e a"rea(#%rent an( i/)ortant> $e a"rea(#

'no$ $e nee( to be there'no$ $e nee( to be there

We 'no$ $e &ho%"(n4t be there inWe 'no$ $e &ho%"(n4t be there in

?%a(rant IV?%a(rant IV

+%t ?%a(rant III can foo" %&+%t ?%a(rant III can foo" %&


16/23

MINOR TIME WASTERSMINOR TIME WASTERS

Interr%)tion& $e face (%rin the (a#Interr%)tion& $e face (%rin the (a#

+ein a &"ave on the te"e)hone+ein a &"ave on the te"e)hone

-ne)ecte(8-n$ante( vi&itor&-ne)ecte(8-n$ante( vi&itor&

Nee("e&& re)ort&8%n' /ai"Nee("e&& re)ort&8%n' /ai"

Meetin& $itho%t aen(aMeetin& $itho%t aen(a


17/23

MAORMAORTIME WASTERSTIME WASTERS

Procra&tinationProcra&tination

Afrai( to Be"eateAfrai( to Be"eate

Not Wantin to Sa# NONot Wantin to Sa# NO

*o$ Se"f>E&tee/*o$ Se"f>E&tee/

Prob"e/& With Objective&8Prioritie&Prob"e/& With Objective&8Prioritie&


18/23

WHAT CAN STOP O-DWHAT CAN STOP O-D

Neative Tho%ht&Neative Tho%ht&

Neative Peo)"eNeative Peo)"e *o$ Se"f>E&tee/*o$ Se"f>E&tee/

Fear of Fai"%reFear of Fai"%re

Fear of Rejection 8 Critici&/Fear of Rejection 8 Critici&/


19/23

ACTION P*ANACTION P*AN

Enter the RISK ONEEnter the RISK ONE

Co//%nicate < C"arif# Va"%e&Co//%nicate < C"arif# Va"%e&

Ana"#&e #o%r %&e of TIME > 67897,Ana"#&e #o%r %&e of TIME > 67897,

Bo not ,REACT3 to -renc#Bo not ,REACT3 to -renc#

Bea" $ith One Pa)er on"# OnceBea" $ith One Pa)er on"# Once


20/23

ACTION P*ANACTION P*AN

A""ocate ti/e accor(in to Prioritie&A""ocate ti/e accor(in to Prioritie&

5?%iet Ho%r1 Se&&ion I1II1III1IV:5?%iet Ho%r1 Se&&ion I1II1III1IV:

TO BO *IST, 5To) Prioritie& to(a#:TO BO *IST, 5To) Prioritie& to(a#:

Have a Fo""o$ thro%hHave a Fo""o$ thro%h

*earn to &a# t$o "etter $or( > NO*earn to &a# t$o "etter $or( > NO

Vi&%a"i!ation an( A%to>S%e&tionVi&%a"i!ation an( A%to>S%e&tion

Be"eate "o$ Priorit# Ite/Be"eate "o$ Priorit# Ite/


21/23

SMART GOA*SSMART GOA*S

S > S)ecific < Se"fS > S)ecific < Se"f

M > Mea&%rab"eM > Mea&%rab"e

A > Achievab"e < Po&itiveA > Achievab"e < Po&itive

R > Rea"i&tic < Re$ar(inR > Rea"i&tic < Re$ar(in T > Ti/e +o%n(T > Ti/e +o%n(


22/23

PANCH AMR-TPANCH AMR-T

Ste) J @ Befine #o%r Ro"eSte) J @ Befine #o%r Ro"e

Ste) 9 @ Set #o%r Month"# Goa"Ste) 9 @ Set #o%r Month"# Goa"

Ste) @ Sche(%"e #o%r Wee'"# Ti/eSte) @ Sche(%"e #o%r Wee'"# Ti/e

Ste) @ A(o)t it Bai"# > 67897Ste) @ A(o)t it Bai"# > 67897

Ste) = @ Act on it1 No$2Ste) = @ Act on it1 No$2


23/23

For CB of Soft S'i""& Pre&entation& contact

E/ai"LE/ai"L &habbar&%ter$a"ahot/ai"0co/&habbar&%ter$a"ahot/ai"0co/

Or Ca""L J>6 999 =6Or Ca""L J>6 999 =6

Designed & Created by

Shabbar S%ter$a"a @ Birector *ea(er& Wor'&ho)Shabbar S%ter$a"a @ Birector *ea(er& Wor'&ho)

Cor)orate Soft S'i""& Trainer @ N*P PractitionerCor)orate Soft S'i""& Trainer @ N*P Practitioner
mailto:[email protected]:[email protected]:[email protected]

Effective Time Management Important vs Urgentfsd

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