Effective teamwork using Microsoft SharePoint and Lync Effective teamwork using Microsoft SharePoint and Lync Effective teamwork using Microsoft SharePoint and Lync Effective teamwork using Microsoft SharePoint and Lync 2010201020102010

Blog Post Date: November 4, 2013 Category: Company updates Author: Ulrika Hedlund Source: http://www.businessproductivity.com/effective-teamwork-using-microsoft-sharepoint-and-lync-2010

More and more companies are implementing organizational productivity tools such as

Microsoft SharePoint and Lync to enable employees all over the world to work better

together. Even though these applications are rather straight forward to use, it’s not always

evident how to most effectively use them in a work environment. Today I’m pleased to

announce that we’ve launched a new course on Udemy called “Effective teamwork using

Microsoft SharePoint and Lync 2010,” a 1,5 hour course in which you will learn how to use

SharePoint and Lync in real life.

1.1.1.1. SharSharSharShareeee and collaboratand collaboratand collaboratand collaborateeee using a SharePoint team siteusing a SharePoint team siteusing a SharePoint team siteusing a SharePoint team site In the first 8 lectures you will learn how to effectively use Microsoft SharePoint 2010 team

sites to share and collaborate with each other to support various business scenarios. You

will learn how to create picture libraries to share artwork with your colleagues so that they

can easily find different types of images. You will learn how to share business partner

contact details using a contact library in SharePoint and how to connect this contact library

to Outlook so that you can copy and synchronize contact cards between your contact list in

SharePoint and Outlook. Having a shared contact list in SharePoint can be very useful in a

number of scenarios; you might need to share a list of people to invite to an event, a list of

people to target for a marketing campaign, or a list of customers that have complaints you

need to follow up on.

In the lecture titled, “Get coordinated using a shared task list” you will learn how to create

and assign tasks to team members working on a joint project. You will learn how to modify

the settings of the task list so that you can clearly see dependencies between tasks and how

to link the task list to Outlook so that you have an immediate overview of everyone’s tasks.

In the lectures, “Increase visibility by sharing your Excel data” and “Modify your data lists to

provide additional insights” you will learn how to work with Excel spreadsheets in

SharePoint lists. Importing data that you have in spreadsheets to a SharePoint list provides

a lot of added benefits. Multiple people can simultaneously update rows, you can create

better input forms for people to add data with higher quality and you can create different

views of your data. At any time you can export your data back to a spreadsheet if you want

to use Excel for analysis.

In the lecture called “Collaborate on a Word document with version control” you will learn

how to set up a document library with version control to support a publishing process

where multiple people are contributing to a document. You will learn how to add different

status stages to a document to clearly show if the document is in a “draft” or “finalized”

state.

2.2.2.2. Gather information using surveysGather information using surveysGather information using surveysGather information using surveys In addition to creating sites for collaboration and information sharing you will learn how to

use SharePoint to collect and gather feedback. In the lecture called, “Collect feedback using

a survey” you will learn how to create a basic survey. In the lecture called, “Add more

flexibility with more advanced surveys” you will learn how to create a more advanced

employee satisfaction survey where you leverage advanced tools such as branching logic

and page breaks.

3.3.3.3. Add sAdd sAdd sAdd sites to SharePointites to SharePointites to SharePointites to SharePoint The final lectures on SharePoint are for more advanced users who want to add and customize their own SharePoint sites. In lecture 12, “Enhance communication by starting a blog” you will learn how to create a blog, how to customize the design, how to add categories and how to properly manage the permission settings.

In lecture 13, “Create and design a team site” you will learn how to create a team site from scratch, how to change the image, the text and the navigation.

4.4.4.4. Communicate iCommunicate iCommunicate iCommunicate in real time using Lyncn real time using Lyncn real time using Lyncn real time using Lync In the last two lectures, “Improve efficiency using real-time communication” and “Enrich

communication using video conferencing” you will learn how to use Microsoft Lync 2010 to

effectively communicate with your colleagues using instant messaging, voice and video

conferencing. The lectures walk you through two different work scenarios where you will

see the benefits of having access to your colleagues in real-time using instant messaging

and the power of meeting face-to-face over a video conference.

Help youHelp youHelp youHelp yourrrr team use the tools effectivelyteam use the tools effectivelyteam use the tools effectivelyteam use the tools effectively Many organizations implement great tools such as Microsoft SharePoint and Lync without

any type training for employees. Many learn using trial and error, but in order to quickly get

the best possible return on the investment in these powerful platforms, I highly recommend

that you provide them with scenario-based training so that they can quickly get up to speed

on how to best use the tools at hand. So go ahead and provide your employees with access

to our Udemy courses today.