Effective Presentations Workshop
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EFFECTIVE PRESENTATIONS WORKSHOP GSLIS Tech Lab Cheryl Kohen, Career Resource Librarian
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Looking to enhance your presentation skills and public speaking abilities? Join us for this one hour workshop in the GSLIS Tech Lab, taught by Career Resource Librarian, Cheryl Kohen. This workshop will show the beginning steps for crafting an effective presentation and provide tips for public speaking and the use of presentation materials (including PowerPoint). This session will be hands on! So be prepared to dive right in using the tips and tricks discussed in this session and to speak in front of your fellow participants!
Transcript of Effective Presentations Workshop
EFFECTIVE PRESENTATIONS WORKSHOPGSLIS Tech Lab
Cheryl Kohen,
Career Resource Librarian
EFFECTIVE PRESENTATIONS WORKSHOP AGENDA
BEGINNING A PRESENTATION
RESEARCHING A TOPIC
ANSWER THREE QUESTIONS
BEGIN BY CREATING TWO CATEGORIES
THREE MAIN GOALS
PRESENTATION OUTLINES
TYPES OF PRESENTATION OUTLINES
Style Definition Introduction Conclusion
Chronological Shows events in order as they occurred
Set the timeline
End the sequence and speak about next steps
Narrative Takes the audience on a journey through a flowing presentation
Set the stage for the story you’re telling
Be sure to make your point at the end
Problem/Solution
States the problem, the why’s, the solution, and a summary
Set the context for the problem
Recap the benefits, get buy-in and discuss timeliness
TYPES OF PRESENTATION OUTLINES
Style Definition Introduction Conclusion
Cause/effect States the cause and explains the effect(s)
Describe the cause
Recap the cause and effect
Topical Divides the general topic into several subtopics
Mention your main topic and list your subtopics
Recap the main topic and briefly summarize
Journalistic Questions
Uses some or all of the what, who, where, when, why, and how questions
Ask questions or provide short answers to the questions on most people’s minds; then elaborate
Check with the audience to make sure all of the questions have been answered
LEARNING STYLES
VISUAL LEARNERS
Learn best when they see, such as with graphs, pictures, and written text.
65% of people are visual learners.
Has to think a while before understanding lectures.
AUDITORY LEARNERS
Learn best when they hear, such as through the usual oral presentation.
30% of learners; distracted by noise.
Need phonics, remember by listening (music).
KINESTHETIC LEARNERS
Learn best they do things, when motion and touch are involved.
5% of learners; like to try new things.
Kinesthetic learners are most successful when totally engaged with the learning activity.
COMBINE LEARNING STYLES
CRAFTING A PRESENTATION
OPENING AND CLOSING
Must focus attention.
Makes a connection.
Establishes your credibility.
Summarizes the main points.
Provides closure.
Leaves an impression.
IntroductionConclusion
TIME LINE
TIME LINE
PRESENTATION MATERIALS: POWERPOINT
Be as concise as possible. The general rule is one or two slides per minute.
Have an agenda slide and a recap slide in every presentation.
Use action words or verbs.
Delete non-impact words such as “while,” “that,” and “but” and intensifying adverbs such as “really” and “very”.
PRESENTATION MATERIALS: POWERPOINT
Use one concept per slide.
Use key words and phrases (noun and verbs).
Make your bullet points consistent in structure.
Capitalize properly.
PRESENTATION MATERIALS: HANDOUTS
Timing of handing out supplementary material.Examples: Activity handed out during the presentation. Resource guide provided after the presentation.
PowerPoint slide handouts. Text size large enough for handout format. Leave space on the handouts for the audience to
make notes on them.
PRESENTATION MATERIALS: FINAL TIPS
Check out the computer system before people come into the meeting room.
Use a consistent layout, or organization of colors and images, on your materials.
Check for compatibility between your personal computer and the computer your presented from.
DELIVERY GUIDELINES
BASIC GUIDELINES ABOUT DELIVERY
Accomplish eye contact with each person for a few seconds throughout your delivery.
Look up from your materials, or notes, every 5-10 seconds, to look into the audience.
Speak a little bit louder and a little bit slower than you normally would.
BASIC GUIDELINES ABOUT DELIVERY
Vary the volume and rate of your speech.
Stand with your feet at shoulder-length apart.
Keep your hands relatively still.
PRACTICE!
Public Speaking Tips
DAY OF THE PRESENTATION
DAY OF CHECKLIST
Make sure all your materials are in order before you leave home.
Arrive early to feel comfortable in the room.
Check the room arrangement, including seating, lighting, heat; make any necessary adjustments.
Check all the necessary equipment, including lights, projector, presenter’s computer, participants’ computers, etc.
DAY OF CHECKLIST
Eat a banana (natural energy, potassium normalizes heartbeat and regulate balance).
Warm up by reviewing the first few sentences of your presentation and taking a few deep breaths.
Distribute handouts (depending on when participants should view their handout).
Greet participants with a friendly smile.
READY TO PRESENT!
EFFECTIVE PRESENTATIONS WORKSHOP SUMMARY
EFFECTIVE PRESENTATIONS WORKSHOP SUMMARY
