Effective Presentations Skills
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Transcript of Effective Presentations Skills
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Effective Presentations SkillsAmerican India Foundation TrustSeptember 5, 2006Inderjit Sidhu
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Agenda IntroductionPlanning Your PresentationThe Presentation SequenceCreating Effective Visual Aidsresentation TechniquesPractice
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Great speakers arent born, they are trained.Presenting is a SkillDeveloped through experienceand training.
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#1 FearFeared More Than Death!THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking kneesNORMAL!
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Causes of the AnxietyFear of the Unknown OR Loss of ControlFight or Flight ModeNo Backup PlanNo Enthusiasm For SubjectFocus of Attention
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Definitions PresentationSomething set forth to an audience for the attention of the mind
Effectiveproducing a desired result
Source: http://www.merriam-webster.com
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Effective PresentationsControl Anxiety Dont Fight ItAudience CenteredAccomplishes ObjectiveFun For AudienceFun For YouConducted Within Time Frame
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Why Give A Presentation?Two Main PurposesInformPersuadeEducate
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Part 2:Planning Your Presentation
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Planning Your PresentationDetermine PurposeAssess Your AudienceSuccess depends on your ability to reach your audience.SizeDemographicsKnowledge LevelMotivation
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Planning A PresentationPlan SpaceNumber of SeatsSeating ArrangementAudio/Visual EquipmentDistractersWhat Day and Time?Any Day!Morning
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More Planning OrganizationDetermine Main Points (2-5)EvidenceTransitionsPrepare Outline
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Organizing Your PresentationOrganizational PatternsTopicalChronological Problem/SolutionCause/Effect
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Presentation OutlineKeyword RemindersConversational FlowFlexibility More Responsive to Audience
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Part 3:The Presentation Sequence
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#1: Build Rapport relation marked by harmony or affinity Audience members who trust you and feel that you careStart Before You BeginMingle; Learn NamesOpportunity to reinforce or correct audience assessmentGood First ImpressionPeople Listen To People They Like
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#2: Opening Your Presentation Introduce Yourself Why Should They ListenGet Attention, Build More Rapport, Introduce TopicHumorShort StoryStarling StatisticMake Audience ThinkInvite ParticipationGet Audience Response
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#2Completing the Opening Clearly Defining TopicIf InformativeClear parameters for content within timeIf PersuasiveWhats the problemWho caresWhats the solutionOverview
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#3: Presenting MainPoints (Solution) Main Point-Transition-Main Point-Transition-MainPoint..Supporting EvidenceExamplesFeedback & Questions From AudienceAttention to, and Focus on, Audience (Listening)
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#4: Concluding Your Presentation GoalInform audience that youre about to closeSummarize main pointsSomething to remember or call-to-actionAnswer questionsTell em What You Told em.
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Part 4: EffectivePresentation Techniques
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Presentation Style3 ElementsVocal TechniquesLoudnessPitchRatePauseDeviations From the Norm for Emphasis
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Presentation Style (cont)3 ElementsBody Language Eye Contact, Gestures, Posture
Use of SpaceCan Everyone See You?Movement
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Common ProblemsVerbal fillersUm, uh, likeAny unrelated word or phraseSwaying, rocking, and pacingHands in pocketsLip smackingFidgetingFailure to be audience-centered
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5 Presentation TipsSmileBreatheWaterNotesFinish On Or Under Time
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Part 5:Creating Effective Visual Aids
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Visual AidsEnhance UnderstandingAdd VarietySupport ClaimsLasting Impact
Used PoorlyA DistractionIneffective Presentation
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Visual Aids - ExamplesPowerPoint SlidesOverhead TransGraphs/ChartsPicturesFilms/VideoFlip ChartsSketches
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Visual Aids ShouldSupplement presentationOutline of main pointsServe audiences needs, not speakersSimple and clear
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Main Point 1: The Purpose of Using Visual AidsVisual aids support your ideas and improve audience comprehension of your presentationVisual aids add variety to your presentation by giving the audience a break from listening and letting the see somethingVisual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas
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Visual AidsImprove comprehensionAdd varietyIllustrate complex ideas
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Be VisibleTitles should be 38-44 pt. font sizeText should be 28 pt font sizeUse color wiselyContrasting colors