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這樣開會比較快敏捷會議導引術大公開

台灣敏捷專家協會理事長徐柏峰

Percy老師

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Percy Pofeng Hsu

Board DirectorTaiwan Agile Expert Association

A creative Agile Coach with cross-functional expertise from Design Thinking, Service Design, User Research and Digital Product Development to help organizations deliver innovative solutions

PMI-ACPSM

PMI-RMP®

agiletalks@gmail.com徐柏峰

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To Do Doing Done

Ask the Right Questions 16

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Learn how to run meetings

that don’t suck in 40 minutes

meeting-NOUN [ˋmitɪŋ]

An event in which two or more people come

together to make decisions via discussion

Why

Who

How

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-Curtesy of Digital River, IncSprint PlanningCase Study

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To Do Doing Done

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THINGS YOU

ABOUT RUNNING MEETINGS

MEETINGS TAKE TIME

AND TIME IS MONEY

https://tobytripp.github.io/meeting-ticker/

THE MORE

ATTENDEES IN A

MEETING, THE

LESS EFFICIENT

Social Loafing

If two pizzas can’t satisfy every one

in a room, then you have too many

people

THE MOST

PRODUCTIVE

MEETING IS NOT

HAVING A

MEETING AT ALL

If the answer is “no,” you probably don’t

need to hold a meeting.

“Do I need a real-time group discussion to

make progress?”

If the answer is “no,” you probably don’t

need to be there. ~Dana Rousmaniere

“If I was sick on the day of this meeting,

would it need to be rescheduled?”

CONSTRAINTS

MATTER

Image from: Zastavki.com

Image from: Zastavki.com and clipartbarn.com

GRAB ConstraintsGoals of the meeting

Rules for discussion and decision making

Artifacts that will be collected

Boundaries in time and space

STAND-UP

MEETINGS ARE

MORE

PRODUCTIVE

34%Saved

Allen Bluedorn, “The effects of stand-up and sit-down meeting formats on meeting outcomes,” Journal of Applied Psychology, 84(2), 277-285.

Meeting time

ELECTRONIC

DEVICES ARE

TOXIC TO

DISCUSSIONS

“When people switch back and forth between

tasks, they lose up to 50% of their efficiency

and accuracy.”

Kristi Hedges, “How To Get People Off Their Phones In Meetings Without Being A Jerk,” Forbes

Image source: https://www.ophtek.com/wp-content/uploads/2014/10/Wifi_For_Guests.jpg

If your laptop is open, your mind is closed

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AT THE BEGINNING OF

THINGS TO DO

MEETINGS

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REMINDERSGROUNDCREATE

DRAWYOUR

AGENDA

Scrum Kanban Guide

TURN

INTOAGENDA ITEMS

QUESTIONS

Scrum Kanban Guide

1. 用在什麼地方？ 2. Scrum和Kanban可以相容嗎？

3. 什麼是Kanban？要有哪些實作？

4. 什麼是Workflow？5. 常用分析數據有哪些？

5. 流程型團隊怎麼併用Scrum + Kanban？

ASSIGNOWNERS

TIMEBOX

ANDQUESTIONS

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ASK

KEEPCALM

AND

THE RIGHTQUESTIONS

facilitator-NOUN [[fəˋsɪlə͵tetɚ]]

Someone who helps a person or organization

do something more easily or find the answer

to a problem, by discussing things and

suggesting ways of doing things

Force input from a less willing contributor

To

Ask

The question and turn to that person for

answers.

Gestures

Ensure everyone is heard and understood

To

Ask

Correct me if I’m wrong. Are you saying that…?

Paraphrase

Help members define their ideas without letting

them wander off topic

To

Ask

What do you mean by that?

Can you elaborate more on that idea?

Elaboration

Help clarify the relevance of a statement

To

Ask

What is the connection between your idea and

the topic we are talking about?

Connections

To allow contributors to feel that they are

respected even when their ideas may be off-topic

To

Ask

It’s a brilliant idea. Why don’t we talk about it

after the current discussion?

Parking Lot

P

Summarize so that all participants can move on

to the next topic smoothly

To

Ask

I’ve heard four different arguments so far. Does

anyone want to add anything else before we

move on?

Recap

Gestures

RecapParking LotConnections

ElaborationParaphrase

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VISUALIZE

FORTRADE-OFFS

EVALUATION

PRIORITIZE

EVERYTHINGWHEN

IS IMPORTANT

END THE MEETING

DEFININGBY

NEXT STEP

SEND OUT

IMMEDIATELY A FOLLOW-UP

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http://agiletalks.blogspot.tw/

敏捷專家粉絲團

徐柏峰

agiletalks@gmail.com0978-016105

THINK IN AGILE

WORK IN AGILE

BE AGILEPercy Pofeng Hsu

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