Edward Byrne Memorial Justice Assistance Grant

Application Workshop for Existing DTF

ProjectsMulti-jurisdictional Task Forces & K-9

Resource TeamsSeptember 11, 2012

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2012 Application Agenda

I. Changes and UpdatesII. Maximum Award AllocationsIII. Reporting and AttachmentsIV. RemindersV. Questions

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Changes and Updates

Grant period: January 1, 2013 – December 31, 2013

Word application form and submit to CJSI@cjcc.ga.gov

Deadline: October 5, 2012

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Program Narrative

No significant changes overall Sustainability Plan

Detailed programmatic breakdown of all funds required. Attach a worksheet/spreadsheet that lists any and all federal, state and local government funding received, as well as funds received through asset forfeitures.

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Maximum Award Allocations

Decrease in fund availability due to 36.5% cut in Byrne-JAG funding since 2010 alone – and a 56% cut since 2004 Maximum Allocation Table in Appendix

Program budgets should reflect this funding constraint If two task force agencies combine and apply jointly,

their maximum award is the sum of the available amount for the two separate agencies.

6 Maximum Allocation Formula Funding formula is based on 7 factors,

carrying equal weight and approved by the CJCC Council for use in allocating JAG funds.

7 Factors: Population Served Drugs Seized Asset Forfeiture Personnel Economic Index Ranking Number of Counties Percent of Budget Derived from Asset Forfeiture

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Formula Calculation Each DTF allotted a base allocation of $30K Each DTF ranked 1 – 18 based on each of the 7

factors, with 18 being the highest ranking Ranking for each factor became the number of

points that task force received for that factor Example:

West Metro DTF has a total of 24 counties served, ranking them 18th, the highest rank among all DTFs, allotting the task force 18 points for the “number of counties served” category

Haralson-Paulding DTF serves a total population of 171,104, ranking 16th across all DTFs, allotting the task force 16 points for the “population served” category

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Formula Calculation (cont.) After each DTF was ranked and awarded points for

EACH of the 7 categories, a point total was given The final total number of points was then divided by

the total number of possible points across all categories.

This total became the DTF Competitive Allocation Percentage.

The DTF Competitive Allocation Percentage is then multiplied by the Final Total Funds Available for Formula Allocation.

Example: XYZ Task Force earns 120 points across the 7 factors 120 / 1197 = 0.100250627 0.100250627 = DTF Competitive Allocation Percentage 0.100250627 x $1,884,017 = $188,873.88 $188,873.88 + $30,000 Base Allocation = $218,873.88

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Budget Detail and Narrative

Personnel Only For this grant period, use of funding is restricted to

personnel salary and fringe benefits costs. Vacant Positions

Provide a plan and timeline to fill any vacant positions.

The timeline should assume each proposed position will be filled and active no later than the grant period end date of June 30, 2013.

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Budget Detail and Narrative

Vacant Positions (cont.) Explain how long the position has been

vacant, the reason for the vacancy and the steps previously taken to fill the position.

Provide supporting documentation (e.g., job postings)

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Reporting Performance Measurement Tool (PMT)

PMT is due 10th of the month following the end of the quarter

Example: July 1 - September 30th quarter report is due October 10th

Submit quarterly report using assigned User ID and Password and log into https://www.bjaperformancetools.org/

Annual Report due February 1, 2014

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Required Attachments Standard Assurances** Disclosure of Lobbying Activities** Certifications Regarding Lobbying, etc.** Civil Rights Contact Form Audit Requirements Form Designation of Grant Officials – PLEASE NOTE - the

Finance Officer MUST be from the local government entity.

13 Required Attachments (cont.)

Official Personnel Action Forms (PAFs) from the home local government entity for all grant-funded personnel that support and verify the salary included in the budget detail worksheet

Job Descriptions for all grant-funded personnel A detailed programmatic breakdown of all funds

that support task force operations An Memoranda of Understanding (MOU)

14 Required Attachments (cont.)

Limited English Proficiency (LEP) policies and procedures for local government entity applicant

EEOP Certification Form** EEOP Short Form cover and signature pages if

Section B of the Certification Form is required** A copy of the Certification Form can be found at

http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf For instructions on completing an EEOP Short

Form, visit http://www.ojp.usdoj.gov/about/ocr/eeop_comply.htm

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Reminders

Attach all required documents Ensure documents requiring signature are signed

by the appropriate, authorized official. If any of the required documents are missing or

incorrectly executed, your application will be deemed incomplete and considered ineligible for funding

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Reminders (cont.)

Double-check budget calculations Submit Word application form to

CJSI@cjcc.ga.gov Deadline: October 5, 2012

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QuestionsFor questions related to the grant application:Aisha Ford, Program Director(404) 657-2045Aisha.Ford@cjcc.ga.gov

For questions related to PMT reporting: Jennifer Wade, Planner(404) 657-1972Jennifer.Wade@cjcc.ga.gov

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Questions

For questions related to budget development and all fiscal questions:Kristen Kinney, JAG Grants Specialist (404) 657-1970Kristen.Kinney@cjcc.ga.gov