LegalTech Lunch & LearnFeb. 3, 2009

Mission

Goals DeliverablesEnsure that Model remains current, practical & relevant

Updated content – keeping the Model current

Enhance content at each section of Model

Enhanced content:•“Level 2” diagrams•New/expanded content•More links, examples, samples

Educate about how to make effective use of the Model

Guides to use of the Model:•Legal professionals•IT professionals•Project management professionals

Production Pack n’Go presentation

PowerPointCovers each sectionDetails in notes

Second levelgraphics

Identification

Processing

In progress

Reviewing & updating contentDeveloping second level graphicsDeveloping:•Case studies•Commentary•Curricula•Frameworks•Forms

• Maps• Practice tips• Surveys• Work flows

Recruiting new contributors

Information ManagementIdentificationProcessing & CollectionProcessingReviewAnalysisProductionPresentationProject Management

EDRM XML Schema continues to gain momentum

Increased vendor adoptionFirst integrations deployedMany more in validation

Clear customer uptake

EDRM XML Schema continues to gain momentum

Increased vendor adoptionFirst integrations deployed; many more in validationStarting to see inclusion of EDRM XML in vendor certification programs

More importantly, clear end-customer uptake is driving vendors to leverage the standard

Three major activities in the 2008-2009 project year

Defined Public Comment version of the 1.1 EDRM XML Schema to incorporate user input received during the first 12 months of active schema useDefined Public Comment version of the 1.1 EDRM Metadata Dictionary to include a more wide-ranging set of metadata• Goal is to leverage Public Comment period to also define a “core” &

“extended” EDRM metadata list for end-user use – “just give me core EDRM metadata”

Started development of programs & documentation to bolster compliance & drive increased adoption of the schema

1.1 Schema details

Version 1.1 SchemaAvailable for download & commentAdded additional document type “Paper”Minor modifications to several field types to improve flexibility

Version 1.1 Compliance data setUpdate in processValidates ability to properly read/process an EDRM load fileIncludes TIF/Text example

What’s next?

Subgroup starting to explore the idea of EDRM “transactions” at different points in the EDRM lifecycle (i.e. collection -> processing)Push to develop additional resources to help with compliance and validationWork to commence on the 2.0 version of the specification• Moving beyond the “load file” core of the current schema to include

additional content• Examples: Collection & production tracking, redaction metadata

Metrics

What it isAn effective means of measuring time, money & volumes associated with e-discovery

CompletedMetrics Schema – a flexible code structure covering EDRM lifecycle

In progressMetrics Guide Adoption toolsGlossary

Metrics Schema

Mission

To evaluate & define acceptable boundaries of ethical business practices within the e-discovery service industryTo issue aspirational guidelines intended to serve as a basis for ethical decision-making by all participants in the e-discovery process

Structure the Code

Seven topics are broken into associated Principle & Corollary statements, Best Practices, Examples and Discussion SectionsPrinciples focus on the duties of a Service ProviderCorollaries focus on the related duties of a ClientBest Practices define recommended guidelines for ethical decision-makingExamples provide hypothetical scenarios for real-world implementation of Best PracticesDiscussion provide commentary on Best Practices

The Seven Topics

ProfessionalismEngagement Conflicts of InterestSound ProcessCooperation & CommunicationConfidentialityDispute Resolution

Current Activities

Team members have volunteered to work on specific Principles & the associated Corollaries, Best Practices, Example & Discussion sectionsTeam members draft, post, comment on others, and then revise the applicable sectionsModel Code of Conduct is due to be presented to an EDRM general session in May 2009 for review & possible ratification by participant organizations

The Future: 2009-2010

Initial public release of Model Code of Conduct planned for June 2009Full promotional release of MCoC planned for August 2009 at ILTADevelop & release educational programs on ethics in electronic discovery for Service Providers, Law Firms & CorporationsEstablish Evergreen program for updating MCoC, particularly Examples sections, as new situations are brought to the attention of the group

Project Description

Goal To provide a framework for defining & managing various aspects of Search as applied to e-discovery workflow

Detailed Document

EDRM Search Project Description.pdf

Comments Bulletin board: http://edrm.net/bb/viewforum.php?f=79

Email: search@edrm.net

Group Membership

28 members 69 members

What Problem Are We Solving?

Searching is a hard, complex taskMake it simpler with tools, documents, etc.Raise awareness of various aspects of search

Searches are used everywhereDocument the roles in search in each e-discovery stageMinimize errors, costs & legal sanctions connected with e-discovery searches

Deliverables

Document various aspects & issues related to e-discovery searchProvide tools & technologies to facilitate clarity in e-discovery search processEducate e-discovery community about e-discovery search

Search Guide

78-page draft document on e-discovery searchWiki version of documentBroad participation in development of document:•18 contributors from 15 organizations

• Vendors• Law firms• Corporations

•13 conference calls•1 face-to-face meetingAvailable at edrm.net

Next Steps

Documentation Sub-GroupReview & finalize EDRM Search Guide

Technology Sub-GroupSearch XML specificationsValidation tools

Education & Outreach programs

Why is a Data Set Important

ChallengeDifficult-to-find files Functionality

Testing

E-Discovery and

Migration

Prototyping and

Smoke Testing

Scalability Testing

Low HighFe

wer

M

ore

Volume

File

Typ

es

Internal validationFunctionalityScalability

Public validationAbility to compare performancePublish benchmarks

Project Goals

Collect dataLarge in sizeDiverse in contentFree to use

Classify dataEnsure easy use

Provide dataIdentify delivery methods

To supportDevelopmentEvaluationBenchmarking

Data Gathering

ProblemNot a lot of publically available data

SolutionOutreach to e-discovery & related organizationsPartnerships

http://edrm.net/dataset

Data Classification

ProblemAre you covering enough?What do numbers mean?What about multiple versions of the same file?

SolutionReference classification for development, RFIs, etc.

Vendor Support

Vendor A 1,000+ file types

Vendor B 400+ file types

Vendor C 330+ file types

Website A 13,000+ file types

Challenges

Embedded Files

Nested Files (ZIPs within ZIPs)

Windows IRM

Password protection

Status

2008-2009 activitiesNew EDRM 2008-2009 projectExamined may possible data sourcesLaunching data gathering websiteCreated initial classification lists

Ongoing goalsCollect, classify & provide dataAttract more working group members