Economic Development & Major Projects · 2019-06-23 · 728th Council Meeting 7 December 2016 3...

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Adopted Report for the

Economic Development and Major Projects Committee

Meeting held

Tuesday 6 December 2016

at

2pm

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

728th Council Meeting 7 December 2016 2 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report

Index

Report

Economic Development and Major Projects Committee Meeting

Tuesday, 6 December 2016

Item Direct. File Page Subject

1# EDMP LG426/602/-(P18) 4 2017 RACV Gold Coast Challenge

Closed Session

2 EDMP LG426/602/-(P18) 13 2017 – 2019 Gold Coast Marathon

3 EDMP LG426/602/-(P18) 26 Music Festival, Coolangatta-Greenmount Beach 11-12 November 2017

General Business

# Recommendation changed at Committee

KEY:

OCEO - Office of the Chief Executive Officer CI - City Infrastructure GCW - Gold Coast Water CS - Community Services OS - Organisational Services EDMP - Economic Development & Major Projects PE - Planning & Environment

728th Council Meeting 7 December 2016 3 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ADOPTED AT COUNCIL 7 DECEMBER 2016 RESOLUTION G16.1207.023 moved Cr Vorster seconded Cr O’Neill That the Report of the Economic Development & Major Projects Committee’s Recommendations of Tuesday 6 December 2016, numbered ED16.1206.001 to ED16.1206.003, be adopted with the exception of:- Recommendation Number ED16.1206.002 which was specifically resolved.

CARRIED ATTENDANCE Cr H Vorster (Chairperson) Cr G O’Neill Cr D Gates Cr C Caldwell Cr D Crichlow OAM Cr R La Castra Cr P Taylor Cr PC Young (Visitor) Mr D Scott Director Economic Development and Major Projects Mr R McNab Executive Officer Special Events Mr S Brook Team Leader Events APOLOGY / LEAVE OF ABSENCE PRESENTATIONS

728th Council Meeting 7 December 2016 4 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 ECONOMIC DEVELOPMENT AND MAJOR PROJECTS 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18) 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider the request for support of the 2017 RACV Gold Coast Challenge. 4 PREVIOUS RESOLUTIONS A proposal was received from the Australian Ladies Professional Golf Inc (ALPG) with request to support the RACV Players Championship. Prior to the 15 November 2016 Council meeting, the ALPG advised that a number of changes had been made to the event and that they would need to provide an updated submission for consideration. Therefore, at its meeting on 15 November 2016, Council resolved:

That the applicant be advised that this item be considered once the applicant has a revised proposal.

Prior to this and at its meeting on 22 August 2013, Council considered an investment request from TA Golf for the 2014 - 2016 Ladies Masters and subsequently resolved (via G13.0903.010): a That the Chief Executive Officer be authorised to negotiate and execute a three-

year Agreement with TA Golf in relation to the Ladies Masters golf event, to be staged at Royal Pines Resort in 2014, 2015 and 2016.

b That the sponsorship contributions comprise a cash contribution (payable after the

event) and in-kind support as follows: (i) $50,000 cash (plus GST) and in-kind support to a total cost of

$7,500 (plus GST) for the 2014 event (ii) $52,500 cash (plus GST) and in-kind support to a total value of

$7,500 (plus GST) for the 2015 event (iii) $55,000 cash (plus GST) and in-kind support to a total value of

$7,500 (plus GST) for the 2016 event

c That the funding be provided from:

(i) Budget 1005194 (Tourism Research and Promotion): $5,000 cash (plus GST) for the 2014, 2015 and 2016 events

(ii) Budget 1005161 Investment Attraction: $10,000 cash (plus GST) for the 2014, 2015 and 2016 events

(ii) Budget ED5710O006 (Major Events Support): $35,000 (plus GST) cash and $7,500 in-kind (plus GST) for

the 2014 event, $37,500 (plus GST) cash and $7,500 in-kind (plus GST) for

the 2015 event,

728th Council Meeting 7 December 2016 5 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 (Continued) 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18)

$40,000 (plus GST) cash and $7,500 in-kind (plus GST) for the 2016 event,

d That support to this event is an exercise of Council’s Beneficial Enterprise Powers

In addition to this, Council resolved to increase the investment in the 2016 event (as a one-off) at its meeting on 2 November 2015 (via G15.1102.001):

a That the existing contract with TA Golf for the Ladies Masters be amended to increase the investment into the 2016 event by an additional $75,000 (plus GST), subject to the applicant-

(i) listing the event with detailed information and images on

www.moregoldcoast.com.au (ii) engaging with Gold Coast Tourism to:

• coordinate marketing and promotion of the event so as to attract additional visitors to the city and

• deliver out-of-region visitors with a range of Tourism related products to support overnight stays and visitor expenditure around the event;

(iii) agreeing to recognise Council’s increased support and contribution, to the satisfaction of the Chief Executive Officer.

b That the source of Funds be ED5710O007 “Tourist Parks Tax Equivalents”. c That support to this event is an exercise of Council’s Beneficial Enterprise

Powers. 5 DISCUSSION 5.1 Applicant Karen Lunn CEO Australian Ladies Professional Golf Inc p 07 5669 9706 m 0477 021 091 e [email protected] w www.alpg.com.au

5.2 Overview The RACV Ladies Masters, managed by private firm TA Golf, operated successfully for many years on the Gold Coast. Council was approached by TA Golf in late 2015, to request an increased investment in the 2016 event, as a result of a number of large commercial sponsors unable to be replaced before the 2017 tournament. Without this investment, the event was not going to proceed. With the additional support from Council, the event proceeded and was well attended. The Australian Ladies Professional Golf Association (ALPG) planned to rename the event to the ‘RACV Players Championship’ as the flagship event of ALPG, to be delivered in February 2017 for the first time. The event is planned to be a major international professional Women's Golf Tournament attracting some of the best international and national players from around the world.

728th Council Meeting 7 December 2016 6 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 (Continued) 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18) However, due to insufficient funding being secured, Organisers have had to change their approach to launching this event in 2017. To ensure continuity that a major women’s golf tournament will take place on the Gold Coast in 2017, the ALPG, in conjunction with RACV plan to host the 2017 RACV Gold Coast Challenge at Royal Pines with a view to launching the Players Championship in 2018. The RACV Gold Coast Challenge will be played from Thursday 2nd to Saturday 4th February 2017, with minimum prizemoney of $150k. The format will be a three day 54 hole tournament, the first two days two professionals and two amateurs will play together and the final day after the cut just professionals will play the Championship Round. Organisers want to use this event to invite the corporate world on the Gold Coast to get a taste of women’s golf close up, with the event having the following objectives: (a) implement the staging of a women’s professional golf event attractive to players, visitors and locals; (b) generate revenue from the event to re-invest into the event and the development and promotion of women’s golf in Australia; and (c) drive activation, marketing and communication strategies to drive awareness of, and attendance, at the event in the location of the Gold Coast. (d). introduce potential new corporate sponsors to the 2018 event 5.3 Event Program Monday 30th January - Gold Coast Pro-am (venue TBC) Tuesday 31st January - Theme Park, Beach and Shopping day Wednesday 1st February - Official practice round at RACV Royal Pines and welcome function with entertainment for 150 people Thursday 2nd February - Championship Round 1 - pro-am format, 2 professionals and 2 amateurs in each group morning and afternoon shotgun starts, 120 professionals and 120 amateurs followed by presentation function in evening after play. Friday 3rd February - Championship Round 2 - pro-am format, 2 professionals and 2 amateurs in each group morning and afternoon shotgun starts, 120 professionals and 120 amateurs, followed by presentation function in evening after play. Cut made for final day to 50 professionals. Saturday 4th February - Championship Final Round Professionals only. Junior Day - Junior tournament on RACV RPR Blue 9 holes 8-10am to be run in conjunction with Golf Queensland. Tournament presentation followed by golfers cricket match, Australian Team versus Rest of the World. ALPG to host business breakfast at RACV Royal Pies Resort.

5.4 Attendance Projections for attendance at this event in 2017 are:

- 120 professional players, plus caddies - 120 family members - 240 amateur players - 15,000 spectators

728th Council Meeting 7 December 2016 7 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 (Continued) 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18) 5.5 Marketing / Media Summary ALPG will engage Golflink as official media partner, whose database includes every registered golfer in Australia. In collaboration with Golflink, ALPG will be running competitions to promote the tournament and assist with promoting corporate packages. ALPG is in discussions with ABC radio Grandstand about the possibility of them broadcasting live from the RACV Gold Coast Challenge on the final day. ABC radio will assist in promoting the event through interviews with stakeholders leading into the tournament. In addition, ALPG will partner with a local Gold Coast radio station for 2017, and run a dedicated campaign to promote the tournament. Media Releases – Between November and December 2016 there will be periodic media releases announcing key player signings and partners. From December there will be weekly media releases until the beginning of the tournament week when this will step up to daily releases. All media releases will be featured on both the ALPG website and on the Golflink website. ALPG will also be engaging members and international players for interviews to assist in the promotion of the event in the lead-up. Closer to the tournament ALPG will engage with event stakeholders in publicity activities to drive awareness of the tournament. Digital Strategy - #GameOn is ALPG’s tagline, in collaboration with event stakeholders, Organisers will activate RACV Gold Coast Challenge Social Media Policy through various channels (including Facebook, Twitter, Instagram and Periscope) and use players as tournament ambassadors. All event partners will be encouraged to activate and leverage the tournament through their databases. Community engagement - ALPG is currently in discussions with a prominent Gold Coast University, local schools and sporting clubs and associations. Corporate engagement – APLG will also be hosting corporate clinics throughout the tournament. Engagement with local golf clubs - ALPG will hold a “Putt your way to the RACV Gold Coast Challenge” competition across the Gold Coast in 2017 with a view to making this a national event in 2018. ALPG also to engage with Golf Club Managers and Captains across the region. ALPG Travel - ALPG has approximately 70 teaching professionals across Australia and New Zealand and plan to engage with them to bring a group of women to the RACV Gold Coast Challenge where they will play the first two days of the tournament, attend the welcome function and events across the week and play on other Gold Coast golf courses. Promotion - ALPG representatives will be onsite at the PGA Championship in December 2016 promoting the RACV Gold Coast Challenge. ALPG has secured the services of Jan Stephenson and patron Dawn Fraser who will be involved at events across the tournament week and in the lead up. ALPG have engaged Golf Industry Central as Marketing partner and will host a media day in December 2016 to promote the tournament.

728th Council Meeting 7 December 2016 8 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 (Continued) 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18) 5.6 Growth Strategy The ALPG Board is pursuing an aggressive commercial strategy with a significant focus on meaningful engagement with Asia. To this end, they have:

- entered into an MOU with China LPGA and co-sanctioned events with them - developed strong relationships with Korean LPGA and their broadcasters &

partners - participate in an annual teams event “The Queens Cup” hosted in Japan - co-sanctioned a tournament with Thailand LPGA.

These relationships will enable the ALPG to drive interest in the Gold Coast Tournament to drive visitation in these key markets. Domestically, the ALPG have an MOU with the PGA where they have agreed to work closely together on commercial opportunities and are working closely with Golf Australia (GA). GA’s leading amateurs will be invited to participate in the Tournament. ALPG appreciates this Tournament will only develop and grow if it is completely embedded in the local Gold Coast community. Accordingly, they are working closely with all local golf clubs as well as schools, universities and sporting clubs. The aim is to generate excitement and atmosphere in the first year or so to increase interstate and then international visitation on an incremental basis each year. By engaging with corporates from the Gold Coast and around the country, Organisers plan to increase awareness of the benefits of being involved in women’s golf, the quality of the course and resort at RACV Royal Pines Resort and the Gold Coast as a golf and holiday destination. 5.7 Outcomes and Benefits to the city Organisers estimate an economic impact of $2.9m in the Gold Coast local area from this event. This calculation is based on:

- 11800 local visitors spending $50 per day at 2 days of the Tournament - 2000 intrastate visitors spending $100 per day at 3 days of the Tournament - 1000 interstate visitors spending $300 per day and attending 3 days (includes

overnight stays) - 200 international visitors spending $400 per day and attending 3 days (includes

overnight stays) The marketing plan will align with the destination branding and profile. Engagement with the local community is important and Organisers aim to build capacity and critical skills, especially through a volunteer recruitment and recognition program. Organisers are also finalising an agreement with a Gold Coast based university providing students with direct work experience opportunities.

728th Council Meeting 7 December 2016 9 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 (Continued) 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18)

5.8 Support Requested Organisers have requested a $70,000 investment into this new event from the City. The ALPG Board has committed a significant cash investment into this event and RACV have also made a decision to sponsor the event. 5.9 Sponsor Benefits City of Gold Coast will receive a generous sponsorship package commensurate with other partners of the same investment value including:

- Recognition as a Platinum partner on all event and marketing materials

- On course signage and apparel – o Branded holes as follows; 1 x Exclusive o Branding on all printed material including daily draw sheets, tournament

tickets and venue maps o Branding on ALPG and tournament website o Branding on ALPG tournament page

- Social Media exposure (Facebook, Instagram, Twitter)

- Pro AM –

o Agreed number of invitations for Pro-Am teams in money can’t buy experience of playing alongside professionals as they participate in an official ALPG World Ranking tournament.

o Includes “goody” bags, food and beverage, presentation in Corporate Hub for both am and pm groups.

- Print promotions –

o Media release to all ALPG databases on announcement o Promotion to ALPG members in our monthly newsletter, and ‘Friends of

the ALPG’ promotion

- Welcome Function – o Invitation for 10 guests at the welcome cocktail function on Wednesday 1st

February

- Tournament Access – o Unlimited season passes o 10 VIP car park passes

- Business Breakfast hosted by Jan Stephenson and ALPG patron Dawn Fraser

o Invitation for a Table (8)

728th Council Meeting 7 December 2016 10 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 (Continued) 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN

2.0 Prosperity built on a strong diverse economy

2.5 We are a globally recognised tourism destination.

Our city attracts visitors from all over the world.

3.0 People contribute to a strong community spirit

3.2 We are proud of our city.

We are a vibrant community committed to success.

3.6 We are an active and healthy community.

We enjoy our city and its enviable climate. 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Not applicable 8 FUNDING AND RESOURCING REQUIREMENTS $70,000 to support the former RACV Ladies Masters event was allocated in 2016-17 initial budget Major Events Support ED5710O006 cost centre 1005336 and available for reallocation. 9 RISK MANAGEMENT There are no significant strategic risks associated with this event. Operational risks will be assessed and addressed as detailed planning and preparation evolves. 10 STATUTORY MATTERS All appropriate legislative requirements will be addressed during the operational planning and approval processes. 11 COUNCIL POLICIES Not applicable 12 DELEGATIONS Not applicable 13 COORDINATION & CONSULTATION Consultation to date has been limited to discussions with key agencies involved in the operational planning and approval processes.

728th Council Meeting 7 December 2016 11 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 (Continued) 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18) 14 STAKEHOLDER IMPACTS Key stakeholders are sectors of the tourism industry, business community and the broader community. 15 TIMING The 2017 event will be staged from 30 Jan – 4 Feb 2017.

16 CONCLUSION The RACV Ladies Masters has operated successfully for many years on the Gold Coast and has provided a reasonable return on Council’s investment. Previously managed by TA Golf, the event failed to re-secure a number of large commercial sponsors across 2015 and 2016 which led to Organisers requesting a one-off increase in support from Council for the 2016 event. A proposal was received from the Australian Ladies Professional Golf Inc (ALPG) with request to support the RACV Players Championship (a renamed version of the Ladies Masters). Prior to the Council meeting of 15 November 2016, the ALPG advised that a number of changes had been made to the proposed event and that they would need to provide an updated submission for consideration. The proposed changes to this event are significant, with more of a focus on corporate participation rather than international golfers or profiling the destination by way of a broadcast. The Gold Coast Challenge attempts to bridge the gap between the end of the Ladies Masters in 2016 and act as a springboard to the new Players Championship now planned for 2018. While the concept is sound, the outcomes are not proven and it is therefore recommended to review the outcomes of the 2017 event before making an investment decision for the 2018 event. The City currently provides a significant level of support to the sport of golf via the Australian PGA Championships, Greg Norman Medal Dinner and the Mayor’s Junior Golf Development Scholarship. It is hoped that the Players Championship does in fact launch in 2018 as it will occupy a key spoke in the city’s diverse golfing portfolio. 17 RECOMMENDATION It is recommended that Council resolve as follows:-

That the applicant (Australian Ladies Professional Golf Inc) be advised that while the City of Gold Coast provides a significant level of support to the sport of golf, Council will review the outcomes of the 2017 Gold Coast Challenge before making an investment decision into this event or a future Players Championship event.

Author: Authorised by:

Steve Brook Darren Scott Events Team Leader Director Economic Development and Major Projects 17 November 2016

TRACKS REF: 58756187

728th Council Meeting 7 December 2016 12 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 1 ECONOMIC DEVELOPMENT AND MAJOR PROJECTS 2017 RACV GOLD COAST CHALLENGE LG426/602/-(P18) MOTION moved Cr La Castra seconded Cr Vorster

That the applicant (Australian Ladies Professional Golf Inc) be advised that while the City of Gold Coast provides a significant level of support to the sport of golf, Council will review the outcomes of the 2017 Gold Coast Challenge before making an investment decision into this event or a future Players Championship event. Cr La Castra withdrew his Motion with the consent of Committee Changed Recommendation COMMITTEE RECOMMENDATION: ED16.1206.001 moved Cr Caldwell seconded Cr La Castra That the CEO be authorised to negotiate and execute an agreement with Australian Ladies Professional Golf Inc in relation to the Ladies Golf Event, to be staged at Royal Pines Resort in January / February 2017 and will provide a cash contribution of $25,000. That support to this event is an exercise of Council’s Beneficial Enterprise Powers.

CARRIED CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION moved Cr Gates seconded Cr Caldwell That Committee move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

2 2017 – 2019 Gold Coast Marathon Prejudicial matter

3 Music Festival, Coolangatta-Greenmount Beach 11-12 November 2017

Prejudicial matter

CARRIED

PROCEDURAL MOTION moved Cr Crichlow seconded Cr La Castra That the Committee move into Open Session.

CARRIED Following resumption into open session, items 2 & 3 were moved and carried as shown below.

728th Council Meeting 7 December 2016 13 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report ITEM 2 ECONOMIC DEVELOPMENT AND MAJOR PROJECTS 2017 – 2019 GOLD COAST MARATHON LG426/602/-(P18) 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves (e) contracts proposed to be made by it

1.2 I recommend that the report/attachment be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider the submission seeking support for the 2017 - 2019 Gold Coast Marathon to be based out of the Broadwater Parklands in July annually. 4 PREVIOUS RESOLUTIONS At its meeting on 19 November 2013, Council considered an investment request from Queensland Events Gold Coast for the 2014 - 2016 Gold Coast Marathon and subsequently resolved (via G13.1119.017) -

a That the Chief Executive Officer be authorised to negotiate and execute an appropriate Agreement in relation to financial support of the Gold Coast Marathon 2014, 2015 and 2016 subject to: (i) the applicant liaising with Gold Coast Tourism to coordinate marketing and promotion; (ii) the applicant undertaking to provide a post event evaluation within three

(3) months of the conduct of each event, (iii) agreement on KPOs and benefits

b That the source of funds be ED5710O006 "Major Events Support", at the

following levels:

(i) $115,000 (plus GST) cash contribution and $70,000 (plus GST) in-kind support for the 2014 event;

(ii) $120,000 (plus GST) cash contribution and $70,000 (plus GST) in-kind support for the 2015 event; and

(iii) $125,000 (plus GST) cash contribution and $70,000 (plus GST) in-kind support for the 2016 event.

c That support to this event is an exercise of Council’s Beneficial Enterprise

Powers

728th Council Meeting 7 December 2016 CONFIDENTIAL PAGE 14 Economic Development And Major Projects Committee Meeting 6 December 2016 Adopted Report

UNAUTHORISED RELEASE OF CONFIDENTIAL REPORTS OR INFORMATION

may be an offence under the Local Government Act 2009 and other legislation and could result in disqualification from office and a penalty of up to 100 units.

CONFIDENTIAL

ITEM 2 (Continued) 2017 – 2019 GOLD COAST MARATHON LG426/602/-(P18)

5 DISCUSSION

5.1 Applicant

Mr Cameron Hart Chief Executive Officer Queensland Events Gold Coast

PO Box 4920 Gold Coast Mail Centre Q 9726 [email protected]

5.2 Overview The Gold Coast Airport Marathon (GCAM) was first staged in 1979 with just 691 runners and has grown to become one of the biggest and best holiday marathons in the world. In 2016, 26,473 people from 65 countries took part in the broader event program.

The 38th edition of the IAAF Gold Label accredited GCAM produced some of the greatest road racing ever seen with the real highlight being the incredible backdrop provided by the city’s built and natural environment.

A record 79,387 visitor nights were generated producing a new economic impact high of $24 million. This is an increase of $1.75 million on the 2015 record.

Importantly for the City of Gold Coast, of the 57,366 attendees, 43,248 visitors came to the Gold Coast, with a record 3,487 international entries resulting from increases from Asia - China 322 (+71), Hong Kong 368 (+122), Malaysia 258 (+91), Singapore 430 (+89) and Taiwan 493 (+72). 5.3 Event Program The proposed event program for the 2017 event is as follows –

Southern Cross University 10KM Run REDACTED Zespri 4km & 2km Junior Dashes Wheelchair Marathon Wheelchair 15km ASICS Half Marathon Gold Coast Airport Marathon

In addition to these core activities, the following ‘off-track’ events are also delivered –

Elite Athlete Media Conference Gala Dinner Garmin Legends Lunch Corporate Hospitality Pavilion




CONFIDENTIAL


5.4 Attendance Of a total of 57,366 attendees to the 2016 event (which includes participants, family and friends), there were 26,473 actual participants in GCAM events. Organisers are projecting to bounce back from the 3% drop in participants in 2016 (refer Figure 1 below) with 5% growth in 2017. At these levels of attendance, the GCAM is the city’s leading participation event.

YEAR 2013 26,675 2014 27,157 2015 27,504 2016 26,473 2017 (proposed) 27,797

5 YEAR TOTAL 135,606 Figure 1: Total event participation 2013 - 2017

REDACTED In addition to this, Organisers are confident of the largest market segment of this event continuing to be from out-of-region, with continued strong interest from the overseas market REDACTED

REDACTED




CONFIDENTIAL


Attendance highlights from the 2016 event includes -

a 13% increase in international participants from 2015 to a record high REDACTED;

2% increase in the full marathon event from 2015 to a new record; a record number of participants from South East Asia, China, Taiwan and Hong

Kong.

REDACTED

5.5 Marketing / Media summary The 2016 GCAM marketing campaign built on the success of the 2015 event with emphasis placed on:

content marketing; embracing new technologies; and accentuating points of difference with the competition to potential participants.

REDACTED




CONFIDENTIAL


REDACTED


ITEM 2 (Continued) 2017 – 2019 GOLD COAST MARATHON LG426/602/-(P18) 5.7 Outcomes and Benefits The following contracted outcomes continue to be achieved by Organisers -

1. To establish and maintain and develop the event as a world-class marathon and as the premier event of its type in Australia.

In 2016, the GCAM event was again awarded an IAAF Road Race Gold label for the third year in a row. New race records were set in the Women’s Marathon, Junior Dash, Mens and Women’s Wheelchair Marathons.

2. Attract visitors to the Gold Coast to participate in the event. The 2016 event attracted participants and supporters from every Australian State and Territory and 88 different countries, including 26,473 in participants in the six events over the race weekend plus a further 30,893 non-participating additional persons with them, generating a total of 57,366 visitors to event.

3. Promote the Gold Coast as an attractive tourist, events and residential destination. A post event survey revealed that 86% of participants believe the event adds the appeal of the Gold Coast region.

4. Generate a positive economic impact for the Gold Coast. It generated an estimated 79,387 visitor nights for the accommodation sector and an estimated $23.41 million in economic impact. 5.8 Funding Request Organisers are requesting a greater component of their investment to be paid as cash, in addition to a slight overall increase- Cash In-kind Total (in-value) 2016 $125,000 Up to $70,000 $195,000 2017 – 2019 (proposed) $180,000 Up to $25,000 $205,000 The reduction in the dedicated in-kind component will allow Organisers to source products and services previously organised by the City through external suppliers, through their own networks which could potentially lead to cheaper rates. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN

2.0 Prosperity built on a strong diverse economy

2.5 We are a globally recognised tourism destination.

Our city attracts visitors from all over the world.



3.0 People contribute to a strong community spirit

3.2 We are proud of our city.

We are a vibrant community committed to success.

3.6 We are an active and healthy community.

We enjoy our city and its enviable climate. 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT The 2017 GCAM route will be slightly altered to mirror the route that is planned for the GC2018 marathon. All GC2018 infrastructure will be removed from the Southport area by July 2018 therefore having no negative impact on the delivery of the 2018 Gold Coast Marathon.

8 FUNDING AND RESOURCING REQUIREMENTS Council has allocated an annual recurrent budget for the Gold Coast Marathon from ED5710O006 Major Events Support, cost centre 1005308 ($188,950 2016-17). An additional funding contribution of $16,050 will be made available from cost centre 1005310 (Stores Support – Events) and 1005309 (Minor Events in-kind). Funding requests will continue to be made part of the annual recurrent budget process for the 2017, 2018 and 2019 events. 9 RISK MANAGEMENT Operational risk management was addressed as detailed planning and preparation stages evolved and as the events were staged. 10 STATUTORY MATTERS All appropriate legislative requirements were addressed. 11 COUNCIL POLICIES Not applicable 12 DELEGATIONS Not applicable 13 COORDINATION & CONSULTATION Consultation to included key agencies involved in the operational planning and approval processes.


ITEM 2 (Continued) 2017 – 2019 GOLD COAST MARATHON LG426/602/-(P18) 14 STAKEHOLDER IMPACTS Key stakeholders are sectors of the tourism industry, business community and the broader community. 15 TIMING The event will be staged on the first weekend of July annually (2017 – 2019). 16 CONCLUSION The GCAM raises the profile of the Gold Coast as a global events destination. The event plays an important role in the Gold Coast’s tourism mix, showcasing the city to the world via mainstream media, social media, websites and television programming, inviting potential sport tourists to the city. This is done through strategic domestic and international marketing campaigns in collaboration with Tourism and Events Queensland and Gold Coast Tourism. Since Events Management Queensland took over management of the event, the Gold Coast Marathon has grown to and remains one of the most iconic events in both the city and Queensland, showcasing the city to runners from around the world via a range of media platforms. The 2016 event saw 57,366 attendees (which includes participants, family and friends) of which 26,473 were actual participants. This high level attendance is the driving force behind the event’s $23 million economic benefit to the city, which is of significant benefit to the tourism sector in a predominately quieter month of the tourism cycle. This level of attendance, places the GCAM as the city’s leading participation event. It provides unparalleled opportunities for Gold Coast residents to participate in a truly world class event and promotes and encourages Gold Coasters to embrace an active and healthy lifestyle, contributing to a healthier local community. While the 2016 event delivered a record economic impact as result of the international marketing campaigns, the decrease in overall entries and subsequent revenue places new challenge on Organisers in maintaining marketing activities and a professional standard of event delivery the GCAM is renowned for. With the 2016 edition being the last in the current three year contract, Organisers are seeking an increased investment from all stakeholders for future events, including the City of Gold Coast. The recommended support for 2017 – 2019 still provides an incredibly high level of return on investment and secures the future and ongoing increasing success of the GCAM.


ITEM 2 (Continued) 2017 – 2019 GOLD COAST MARATHON LG426/602/-(P18) 17 RECOMMENDATION It is recommended that Council resolve as follows: 1 That the report/attachment be deemed non-confidential except for those parts deemed

by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the Chief Executive Officer be authorised to negotiate and execute an appropriate

Agreement in relation to financial support of the 2017, 2018 and 2019 Gold Coast Marathon subject to:

a listing the event with detailed information and images on

www.moregoldcoast.com.au b engaging with Gold Coast Tourism to:

i coordinate marketing and promotion of the event so as to attract additional visitors to the city and

ii deliver out-of-region visitors with a range of tourism related products to support overnight stays and expenditure around the event;

c undertaking to provide a comprehensive Post Event Report d agreement on KPIs and benefits, that includes the waiving of any hire fees of

the Parklands 3 That the source of funds be ED5710O006 "Major Events Support" at $180,000 (plus

GST) cash contribution and $25,000 (plus GST) in-kind support annually, for the 2017, 2018 and 2019 events.


Steve Brook Darren Scott Team Leader Events Director Economic Development and Major Projects 21 November 2016

TRACKS REF: 58747345


ITEM 2 ECONOMIC DEVELOPMENT AND MAJOR PROJECTS 2017 – 2019 GOLD COAST MARATHON LG426/602/-(P18) COMMITTEE RECOMMENDATION: ED16.1206.002 moved Cr Gates seconded Cr Crichlow 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the Chief Executive Officer be authorised to negotiate and execute an appropriate Agreement in relation to financial support of the 2017, 2018 and 2019 Gold Coast Marathon subject to:

a listing the event with detailed information and images on www.moregoldcoast.com.au

b engaging with Gold Coast Tourism to:



c undertaking to provide a comprehensive Post Event Report

d agreement on KPIs and benefits, that includes the waiving of any hire fees of the Parklands

3 That the source of funds be ED5710O006 "Major Events Support" at $180,000 (plus GST) cash contribution and $25,000 (plus GST) in-kind support annually, for the 2017, 2018 and 2019 events.

CARRIED


ITEM 2 (Continued) 2017 – 2019 GOLD COAST MARATHON LG426/602/-(P18) ADOPTED AT COUNCIL 7 DECEMBER 2016 RESOLUTION G16.1207.022 moved Cr PJ Young seconded Cr Caldwell

That Committee Recommendation ED16.1206.002 be adopted as printed which reads as follows:- 1 That the report/attachment be deemed non-confidential except for those parts


2 That the Chief Executive Officer be authorised to negotiate and execute an appropriate Agreement in relation to financial support of the 2017, 2018 and 2019 Gold Coast Marathon subject to:

a listing the event with detailed information and images on www.moregoldcoast.com.au

b engaging with Gold Coast Tourism to:



c undertaking to provide a comprehensive Post Event Report

d agreement on KPIs and benefits, that includes the waiving of any hire fees of the Parklands

3 That the source of funds be ED5710O006 "Major Events Support" at $180,000 (plus GST) cash contribution and $25,000 (plus GST) in-kind support annually, for the 2017, 2018 and 2019 events.

CARRIED UNANIMOUSLY


ITEM 3 ECONOMIC DEVELOPMENT AND MAJOR PROJECTS MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves

(e) contracts proposed to be made by it; or (h) other business for which a public discussion would be likely to prejudice the

interests of the local government or someone else, or enable a person to gain a financial advantage.

1.2 I recommend that the report/attachment be deemed non‐confidential except for those parts


2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider granting approval in principle for the staging of a two-day music festival on Coolangatta beach on 11-12 November 2017. (Note: The applicant plans to stage this event annually. Council may prefer to address the inaugural event as a trial to determine the level of disruption it may cause and the effectiveness of mitigation steps.) An Event Organiser has submitted an outline concept and initial plans, and seeks Council’s approval-in-principle to enable further consultation, final planning, contractual arrangements, and marketing activities to be addressed. Commercial-in-Confidence material that includes the applicant’s IP is summarised in Attachment 1. If the Attachment is removed, this report could be treated as non-confidential. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION 5.1 Introduction This matter has been brought to Council (as distinct from being processed by officers under delegation):


ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) L

a. as the applicant seeks Council’s approval in principle to the concept in order to enable contractual arrangements and marketing to be commenced, (noting that additional detail and further consultation to refine the various aspects of the event plan are yet to be undertaken): and

b. because the event breaks new ground compared to previous beach activities:

i. With the exception of Opera on the Beach (May 2014 and proposed for September 2017), previous music events on the beach have been only at Surfers Paradise beach and of limited duration (one day/night or less);

ii. This event will be in a busier beach period with significant temporary infrastructure and bump-in/bump-out for a longer period; and

iii. It may add to disruption caused by the bump-in, staging, and bump-out of Gold Coast Commonwealth Games 2018 TM (GC2018) Beach volleyball in Queen Elizabeth Park.

The proposal is to stage the festival on the Coolangatta-Greenmount beach, with Back of House support infrastructure located in the adjacent parklands. The intention is to have two stages on the beach (one at the western end and one at the mid-to-eastern end) with a smaller support stage in Queen Elizabeth Park. Marine Parade would be closed and some adjoining streets would be closed or access restricted to residents’ vehicles during the event. The applicant is one of Australia’s leading promoters and has extensive experience in staging world-class music and entertainment events. This festival is to be modelled on an event staged overseas that draws 40,000 people per day and features leading performers. The applicant expects this event to attract 40,000 attendees. It will be marketed and promoted widely including a heavy emphasis on interstate and intrastate markets. It is reasonable to conclude that the event will have a significant financial benefit for the community. The applicant has supplied initial draft plans and attended two stakeholder meetings with relevant City officers and state government agencies to identify key issues. While further work is required to refine those preliminary plans and to conduct community consultation, the outcome of those discussions was that satisfactory planning can be achieved. 5.2 Dates The applicant originally intended to stage the inaugural event in February 2018, but that date clashes with the bump-in of GC2018 beach volleyball infrastructure. The preferred alternative date for the inaugural event is 11-12 November 20171. Gates open time is 10am. The event timings are 11am to 10pm. It intended to return to a date in February each year from and including 2019, ie the inaugural event (only) will be in November to avoid the GC2018.

1 Those dates are a week before Schoolies, before the school holiday peak period, and allow a reasonable period for the parks to be refurbished prior to the Commonwealth Games bump-in.


ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) 5.3 Other Events The series of events to be staged in southern Gold Coast for the twelve month period March 2017 to Mar 2018 is expected to include:

Quiksilver Pro (Snapper Rocks) plus possible music event (Queen Elizabeth Park) 14-25 Mar 2017

Australian Surf Life Saving Championships (North Kirra) 25 Mar-2 Apr 2017 Coolly Rocks On 7-8 June 2017 Opera on the Beach, subject to contract finalisation (Greenmount beach) 21-31

September 2017, plus bump-in and bump-out, expected to be complete by 5 October (awaiting contract finalisation)

Coolangatta Gold 7-8 Oct 2017 Kirra Criterium (Kirra) Oct 2017 (TBC) This proposed event 11-12 November 2017 GC2018 bump-in early 2018 (precise dates TBD- between January-April 2018 GC2018, April 2018 GC2018 bump-out (precise dates TBD- between April-May 2018 Quiksilver Pro (Snapper Rocks) Mar-Apr 2018 (yet TBD)

5.4 Potential Operational Issues and Mitigation The initial plans and stakeholder discussions include the following aspects of the event: Noise Management The event will terminate at 10pm on each night. An acoustic engineer will be engaged. Noise management measures planned and the noise management aspects will be overseen by the Liquor Licensing officers from the Department of Justice and Attorney General- Office of Liquor and Gaming Regulation (OLGR). Crowd Management and Safety The final details are subject to further discussion and oversight by OLGR, Qld Police Service and Qld Ambulance Service. Traffic and Parking An initial traffic plan has been submitted but requires further refinement. The applicant plans a park and ride strategy, but details are yet to be finalised. Translink and Department of Transport and Main Roads have not yet been consulted. Disruption to Beach Detailed liaison is required between Lifeguard Service, Coolangatta SLSC, and the applicant to ensure:

That disruption to casual beach goers is minimised, including the consideration of footprint, (and during the bump-in and bump-out periods) fencing, and access-ways;

water safety is not compromised for casual beach goers during the event and bump-in and bump-out periods;

water safety for patrons attending the event is provided; beach cleaning and safety are addressed.

Park-Use Matters A commercial hire fee for the use of the parks will apply (that will be calculated when the formal application is received). Damage and restoration bond will apply. Community Consultation The applicant plans to conduct consultation with local businesses and accommodation houses nearby, especially with those likely to be effected by the event.


ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Theme 1 – The best place to live and visit Outcome 1.7 – Everyone can enjoy a beach experience – Our beaches are open and accessible to everyone Theme 2 – Prosperity built on a strong diverse economy Outcome 2.5 – We are a globally recognised tourism destination Theme 3 – People contribute to a strong community spirit Outcome 3.1 - Our city if safe – We feel secure and confident in our communities 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT This event is not expected to have a direct impact on the GC2018 but may add to a perception of extended disruption as it will be held some five months prior to the GC2018. It is considered that there is sufficient time to allow for park refurbishment after this event and before the Commonwealth Games bump-in. 8 FUNDING AND RESOURCING REQUIREMENTS There is no budget impact expected. The work to process the consultation and approval steps will be undertaken by existing resources. 9 RISK MANAGEMENT Operational risks will be addressed by the applicant in consultation with key stakeholders as planning proceeds. 10 STATUTORY MATTERS Local Law 10 (Bathing Reserves) allows for entertainment or promotional events that are of economic significance to the area if they comply as applicable with the Ocean Beaches Management Plan or Surf Management Plan. Local Law 9 (Parks and Reserves) allows a business in a park that is a council-endorsed activity. For a permit to be granted, Council must be satisfied that the undertaking of the activity is consistent with the objects of Local Law 10 (Bathing Reserves) and complies with the permit criteria of both Local Law 9 (Parks and Reserves) and Local Law 10. The following extracts from Local Law No. 9 (Parks and Reserves) 2008 and Local Law 10 (Bathing Reserves) 2008 detail the criteria for deciding a permit application to use the foreshore and beach:


ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) Local Law No. 9 (Parks and Reserves) 2008

21 Grant of a permit

The local government may grant a permit if satisfied that the undertaking of the regulated activity:

(a) will not result in harm to human health or safety or personal injury; and (b) will not result in property damage or a loss of amenity; and (c) will not result in environmental harm or environmental nuisance; and (d) will not result in a nuisance; and (e) will not have an adverse effect on the surrounding community; and (f) complies with the provisions of the Local Government Acts that regulate the

undertaking of the regulated activity; and (g) complies with the assessment criteria; and (h) complies with the prescribed criteria; and (i) in the case of an application to use a park or a facility pursuant to section

11(1) of this local law, is to be carried out by or on behalf of an organisation which is community based and non-profit and which draws the majority of its members from the local government area.

Local Law No. 10 (Bathing Reserves) 2004

21 Grant of a permit

The local government may grant a permit authorising the use of a bathing reserve or a particular part of a bathing reserve for a regulated activity if satisfied that the undertaking of the regulated activity:

(a) will not result in harm to human health or safety or personal injury; and (b) will not result in property damage or a loss of amenity; and (c) will not result in environmental harm or environmental nuisance; and (d) will not result in a nuisance; and (e) will not result in the unsafe movement or obstruction of traffic or the unsafe

use of a road; and (f) complies with the provisions of the Local Government Acts that regulate the

undertaking of the regulated activity; and (g) complies with the assessment criteria; and (h) complies with the prescribed criteria; and (i) will be consistent with the objects of this local law; and (j) is appropriate in the bathing reserve; and (k) can adequately be catered for by the facilities in the bathing reserve.

11 COUNCIL POLICIES Not Applicable 12 DELEGATIONS Not Applicable


ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) 13 COORDINATION & CONSULTATION Preliminary consultation has occurred at two Stakeholder meetings 14 STAKEHOLDER IMPACTS The event is expected to attract many visitors to the city and therefore create a positive direct economic benefit for the city especially for the tourism sector (ie a significant financial benefit for the community), and positive promotion of the city’s image. On the other hand, there may be some disruption caused through the traffic, crowds and noise associated with the event and disruption to casual use of the beach during the event and its bump-in and bump-out periods. These aspects would need to be mitigated by the detailed plans yet to be finalised and close liaison to define footprint, layouts, and access issues. 15 TIMING The inaugural event is to be staged 11-12 November 2017 from 11am to 10pm.

Name and/or Title Directorate or Organisation

Comment

Warren Young/Peter Miller

Lifeguard Service Concerns regarding beach access and water safety. Further detail and liaison required

Debbie Middleditch Transport and Traffic

Further detail, consultation, and final Traffic Management Plan required

Martin Battle Office of Liquor and Gaming Regulation

Final plan, further details, and application required

SSgt Des O’Hearn QPS Further detail, consultation, and final plans required for final approval

Dirk Ten Bohmer/Bonnnie Imeson/Peter Lindsay

Licensing and Approvals

Further detail required, especially regarding food and waste aspects

Ray McNab City Events Unit Further detail and liaison required

Mark Ash Manager City Assets

Further detail and liaison required

Ross Greenwood Executive Coordinator Parks

Further detail and liaison required; likely to attract fees due to its commercial nature and bonds to ensure park is remediated in the event of damage.


ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) The applicant is seeking approval-in-principle at this time to enable further detailed planning, consultation, and contractual matters to be progressed. Future events, if successful and approved, would be conducted each February from 2019 onwards. 16 CONCLUSION The proposal is to stage a two-day music festival on the beach at Coolangatta-Greenmount. The proponent would like to stage it each year in February but because of the GC2018, the intention is to stage the inaugural event in November 2017, and then in February from 2019 onwards. Council has approved periodic sporting events on the beach in the past (eg surf lifesaving events, surfing events, beach runs, beach cricket etc). Other than Opera on the Beach, there have been no other multi-day major music events staged on the city’s beaches, and if Council grants approval to use the beach and adjacent parklands for such events, is probable that similar applications will follow. The applicant is an experienced Event Organiser and has been the promoter of several world-class festivals. It is intended that the event will include international performers and will be promoted extensively interstate and intrastate and attract many visitors to the city, thereby producing significant economic benefit to the Gold Coast region and community. The promoter is seeking an ‘approval in principle’ for the 2017 event to enable him to proceed to the next stage of event planning, ie further consultation and finalisation of several key plans, contractual arrangements, and marketing and promotion. However there is no provision in the relevant Local Laws for an ‘approval in principle’ to be provided. The adoption of the recommendations may provide sufficient assurance for the applicant to progress matters further. Final approval cannot be granted until the detailed plans enable an assessment to be made against the criteria listed in Local Laws 9 and 10. On the other hand, Council may not be of the view that the event can be staged without nuisance, ie that it considers that a two-day event will cause too much disruption to beach use, is not appropriate in the bathing reserve, or will result in an excessive loss of amenity, especially when the proximity to other events is taken into consideration, and/or that other criteria outlined in Local Law 9 cannot be met. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the report/attachment be deemed non-confidential except for those parts deemed

by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009


ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) 2 That the applicant be advised Council is prepared to consider a formal application

seeking approval of the use of the Council-controlled lands (the beach area of Coolangatta-Greenmount of bathing reserve and adjoining parks and reserves) for the purpose of a music festival 11-12 November 2017 at no cost to Council, but formal approval cannot be provided until the final application is assessed against the criteria contained in Local Law 9 (Parks and Reserves) and Local Law 10 (Bathing Reserves).

3 That the applicant be further advised that the formal application needs to be supported to further consultation and details including:

a Confirmation that statutory approvals have been granted by relevant State Government agencies including Office of Liquor and Gaming Regulation, Queensland Police Service (QPS) , and Queensland Ambulance Services (including Noise Management Plan, Crowd Management Plan, Evacuation Plan etc)

b Submission of the following to the satisfaction of the Chief Executive Officer:

i Traffic Management Plan, Road Closure Plan, Park and Ride Plan, and Parking Plan;

ii Confirmation that consultation has occurred with Translink, Department of Transport and main Roads in relation to transport matters;

iii Detailed Site Plan and Bump-in and Bump-out Plan, and Dunal Area Protection Plan for the effected beach area, parks, and carparks;

iv Confirmation that satisfactory arrangements are in place to minimise the disruption of beach use;

v Submission of details of the arrangements in place to ensure the water safety of attendees on event days;

vi Details of caterers, food outlets, and Waste Management Plan;

vii Acknowledgement that commercial hire fees will apply in respect of the parks to be utilised (the level of such fees being subject to and determined on submission of the final site plans), and that compliance with approval conditions and a bond will be required to ensure protection and refurbishment of the park areas;

viii Certificates of Currency or other confirmation that all appropriate insurance policies are in place including a minimum of $20million Public Liability Insurance, Workers Compensation Insurance etc;

ix The outcomes of community consultation as outlined in the submission;

x Submission of a Post Event Report that details the number of visitors and economic benefit the event provided to the Gold Coast community.

4 That consideration of approval for similar events in future years will be subject to a review of the November 2017 event, if approved.


Ray McNab Executive Officer City Events

Darren Scott Director Economic Development and Major Projects

25 November 2016

TRACKS REF: #58834875


ITEM 3 ECONOMIC DEVELOPMENT AND MAJOR PROJECTS MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18) REPORT CONFIDENTIAL COMMITTEE RECOMMENDATION: ED16.1206.003 moved Cr Crichlow seconded Cr Vorster 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009

2 That the applicant be advised Council is prepared to consider a formal application seeking approval of the use of the Council-controlled lands (the beach area of Coolangatta-Greenmount of bathing reserve and adjoining parks and reserves) for the purpose of a music festival 11-12 November 2017 at no cost to Council, but formal approval cannot be provided until the final application is assessed against the criteria contained in Local Law 9 (Parks and Reserves) and Local Law 10 (Bathing Reserves).

3 That the applicant be further advised that the formal application needs to be supported to further consultation and details including:

a Confirmation that statutory approvals have been granted by relevant State Government agencies including Office of Liquor and Gaming Regulation, Queensland Police Service (QPS), and Queensland Ambulance Services (including Noise Management Plan, Crowd Management Plan, Evacuation Plan etc)

b Submission of the following to the satisfaction of the Chief Executive Officer:

i Traffic Management Plan, Road Closure Plan, Park and Ride Plan, and Parking Plan;

ii Confirmation that consultation has occurred with Translink, Department of Transport and main Roads in relation to transport matters;

iii Detailed Site Plan and Bump-in and Bump-out Plan, and Dunal Area Protection Plan for the effected beach area, parks, and carparks;

iv Confirmation that satisfactory arrangements are in place to minimise the disruption of beach use;

v Submission of details of the arrangements in place to ensure the water safety of attendees on event days;

vi Details of caterers, food outlets, and Waste Management Plan;

vii Acknowledgement that commercial hire fees will apply in respect of the parks to be utilised (the level of such fees being subject to and determined on submission of the final site plans), and that compliance with approval conditions and a bond will be required to ensure protection and refurbishment of the park areas;


ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18)

ix Certificates of Currency or other confirmation that all appropriate insurance policies are in place including a minimum of $20million Public Liability Insurance, Workers Compensation Insurance etc;

x The outcomes of community consultation as outlined in the submission;

xi Submission of a Post Event Report that details the number of visitors and economic benefit the event provided to the Gold Coast community.

4 That consideration of approval for similar events in future years will be subject to a review of the November 2017 event, if approved.

CARRIED

There being no further business, the meeting was declared closed at 2.48pm




CONFIDENTIAL

ITEM 3 (Continued) MUSIC FESTIVAL, COOLANGATTA-GREENMOUNT BEACH 11-12 NOVEMBER 2017 LG426/602/-(P18)

PAGES 35-49 ATTACHMENT REDACTED


These Pages

Numbered 1 to 50

Constitute The Adopted Report Of The Meeting

Of The Economic Development and Major Projects Committee

Held

Tuesday 6 December 2016

Economic Development & Major Projects · 2019-06-23 · 728th Council Meeting 7 December 2016 3...

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