The EC/OpenAIRE Gold Open Access Pilot: Aligning Institutional Practices in APC Management

Pablo de Castro

Open Access Project Officer at LIBER

euroCRIS Board member

pablo.decastro@kb.nl

http://orcid.org/0000-0001-6300-1033

EC/OpenAIRE Gold Open Access Pilot (OpenAIRE2020 WP5)

https://www.openaire.eu/did-you-know/highlights/pilot-launched-to-cover-costs-of-oa-publishing

The Gold OA Pilot: Institutions Involved in the Kick-Off Stage

University of Oslo (NO) – Elin Holmstrøm Frøshaug University of Glasgow (UK) – Susan Ashworth, Valerie McCutcheon TU Delft (NL) – Just de Leeuwe University College London (UK) – Catherine Sharp Uni Bielefeld (DE) – Dirk Pieper Hungarian Academy of Sciences (HU) – Andras Holl Spanish National Research Council (ES) – Agnès Ponsati University of Vienna (AT) – Guido Blechl, Gerda McNeill Radboud University Nijmegen (NL) – Natalia Grygierczyk, S. de Vries University of Patras (GR) – Fieroula Papadatou Universidade do Porto (PT) – Augusto Ribeiro Trinity College Dublin (IE) – Niamh Brennan

Gold OA Pilot Project partners University College London (UK) Jisc (UK) SURF (NL) U Göttingen (DE) ATHENA/ U of Athens (GR) CNR (IT)

Gold OA Pilot Technical Workshop for Institutions Involved in the Kick-Off Stage

(LIBER, KB, The Hague, Apr 9th, 2015)

https://www.openaire.eu/did-you-know/highlights/first-workshop-on-post-grant-gold-oa-pilot

The Gold OA Pilot: Some Basic Facts (I)

EUR 4m funding provided by the EC to support Open Access publications from post-grant FP7 projects finished no longer than 2 years ago. Maximum of three publications per project to be funded (research articles, monographs, book chapters, contributions to conference proceedings) which meet the requirements described in the Pilot policy guidelines (to be shortly released). Pilot to be (soft) launched at the end of Apr / beginning of May 2015. A central funding request system will be available at the OpenAIRE portal http://openaire.eu/ for collecting requests from eligible FP7 projects, which researchers will be able to deliver either directly or via their institution.

The Gold OA Pilot: Some Basic Facts (II)

A pool of European institutions covering all OpenAIRE regions will work with LIBER during the Pilot kick-off stage in order to align their strategies for reaching out to eligible FP7 project researchers and their OA publishing workflows (including APC management). The results of the work carried out by these institutions will be presented and discussed at the LIBER 2015 Annual Conference in London, where a Gold OA Pilot workshop will be held, http://www.liber2015.org.uk/workshops/#OpenAire. There will be specific Gold OA Pilot outreach activities for the OpenAIRE NOADs in order to benefit from their collaboration for the Pilot dissemination and implementation More information on the Pilot, its planned workflows and its policy guidelines to be released soon. For collecting up-to-date news, please register with the Gold OA Pilot Newsletter at https://www.openaire.eu/newsletter/view

The Gold OA Pilot: Some Basic Facts (II)

A pool of European institutions covering all OpenAIRE regions will work with LIBER during the Pilot kick-off stage in order to align their strategies for reaching out to eligible FP7 project researchers and their OA publishing workflows (including APC management). The results of the work carried out by these institutions will be presented and discussed at the LIBER 2015 Annual Conference in London, where a Gold OA Pilot workshop will be held, http://www.liber2015.org.uk/workshops/#OpenAire. There will be specific Gold OA Pilot outreach activities for the OpenAIRE NOADs in order to benefit from their collaboration for the Pilot dissemination and implementation More information on the Pilot, its planned workflows and its policy guidelines to be released soon. For collecting up-to-date news, please register with the Gold OA Pilot Newsletter at https://www.openaire.eu/newsletter/view

The Gold OA Pilot: Central Funding Request System

The Gold OA Pilot: Some Areas to Explore

Align outreach strategies towards eligible FP7 researchers Explore researchers' attitudes towards OA publication across disciplines and OA publishing options (including gratis OA journals) Explore the feasibility of a standard workflow for central reporting on APC expenses by institutional researchers – tightly linked to progress with system (repositories, CRISs, others) ability to gradually deal with APC information mgt Explore how the very different research funding landscapes across countries impact the uptake of this initiative Technically align the way the APC information is collected and managed across institutions and countries (including centrally-managed reporting at OpenAIRE) Coordinate the strategy for disseminating the results of the Pilot's kick-off stage to the rest of European institutions

Relying on a pool of collaborating institutions for the Pilot kick-off will offer chances to:

The Gold OA Pilot: Opportunities for Aligned Reporting...

Source: Jisc Monitor project & Cottage Labs LLP

… and for Supporting the Consolidation of Useful Resources for the Community

https://www.qoam.eu/about

Over to Elin now...

Pablo de Castro

Open Access Project Officer at LIBER

euroCRIS Board member

pablo.decastro@kb.nl

http://orcid.org/0000-0001-6300-1033

Pilot kick-off at UiO – where we stand Elin H. Frøshaug, Digital Services

Funding Gold OA at UiO

Application and APC invoice workflow

Collaboration

Reporting on APC expenses

Outreach to eligible projects

OpenAIRE compliancy

Funding Gold OA at UiO

• Institutional publishing fund since 2013

• 2015: 2,5 mill NOK

• The Research Council of Norway - STIM-OA

• Reimbursement of up to 50% of APC expenses

• Department funds, project funds, also hybrid

Collaboration

• Central research administration office

• Central EU project office

• EU project administration at faculties / departments

• Accounting executives at the library

• Repository technical staff

• Other library staff

• CRIStin

• Kick-off project and the Pilot administrators

Application workflow

• Web application form for the publishing fund

• Use the same form for the pilot?

• Add fields for additional information?

• Confusing?

• Email easier?

APC invoice workflow

• Use the same workflow as today?

• UiO invoice address on the invoice

• Sent directly to central invoicing office at UiO

• Authenticated by us

• Paid centrally

Reporting on APC expenses

• Waiting on final confirmation

• Grant transfer

• Spreadsheet

• Quarterly reporting

OpenAIRE compliancy

• UiO repository DUO is not compliant today

• CRIStin metadata working group:

Recommended further work to determine if the

reporting should be done from CRIStin, NORA or the

different repositories

• Make DUO compliant in any case?

• Workaround: Manual registration in Zenodo?

Outreach to eligible projects

• As soon as policy guidelines is official

• Two main audiences

– Project coordinators

– Researchers

• Web page

• Information email

• Set up meetings

• Social media