EBEIS ROLLOUT PLAN - WordPress.com · of 3-Level Training on EBEIS Rollout Plan . ... Office of...
Transcript of EBEIS ROLLOUT PLAN - WordPress.com · of 3-Level Training on EBEIS Rollout Plan . ... Office of...
BASES FOR ROLLOUT
Recommendation to implement EBEIS Rollout Plan was signed by Secretary Luistro on May 4, 2011
DepEd Order No. 39, dated May 19, 2011, Constituting the EBEIS Implementation Management Team (EIMT)
DepEd Memo No. 115 dated May 24, 2011, Conduct of 3-Level Training on EBEIS
Rollout Plan
OBJECTIVES OF ROLL-OUT OBJECTIVE To improve the collection and reporting on school
statistics to support the budgeting, planning and
programming for SY 2011-2012.
Engage as many schools as possible in
encoding
school statistics in the EBEIS
Strengthen the validation of data submitted to
improve its accuracy
Generate reports to support budget and plan
formulation
Identify necessary adjustments and institutional
support requirements to enhance efficiency,
effectiveness, relevance and sustainability
Rollout Plan
SCOPE OF ROLL-OUT
Rollout Plan
SCOPE All public elementary and secondary schools
OUTPUT Central database of government elementary and
secondary school profile by June 2011
100% validated school statistics for SY 2011-2010
by Oct. 2011
Performance indicators End of SY 2010-2011 &
Beginning of SY 2011-2012 by November 2011
DURATION June 2011 to March 2012
SCOPE OF IMPLEMENTATION Functions &
Processes
Outputs By Level of Implementation
School Division Region Central Office
1. Maintain
School
Profile
Updated school profile
in the EBEIS
Complete and
validated profile of all
government schools
in the division
Complete and
validated profile of
all government
schools in the
region
Updated database
of all government
school profile in the
country as of July
31, 2011 (cutoff
date)
2. Data-entry
of school
statistics
Encoded and
submitted end of SY
2010-2011 statistics
data
Complete and
validated end of SY
2010-2011 statistics
data for all schools in
the division
SY 2010-2011
School Statistics
data (regional)
SY 2010-2011
School Statistics
data (national)
Encoded and
submitted beginning
of SY 2011-2012
statistical data
Complete and
validated beginning
of SY 2011-2012
statistics data for all
schools in the
division
Rollout Plan
SCOPE OF IMPLEMENTATION Functions &
Processes
Outputs By Level of Implementation
School Division Region Central Office
Data-entry of
school
statistics
Encoded and
submitted end of SY
2011-2012 statistical
data
Complete and
validated end of SY
2011-2012 statistics
data for all schools
in the division
3. Reports
Generation
School level
performance
indicators SY
2011-2012
Division reports
to support
budget and
planning
Division
education
performance
indicators SY
2011-2012
Regional
reports to
support
budget &
planning
Regional
education
performance
indicators
SY 2011-
2012
National
reports to
support
budget &
planning
National
education
performance
indicators SY
2011-2012
Rollout Plan
APPROACH & STRATEGIES
Parallel implementation (DepEd Order # 47 s. 2011)
Nation-wide training vis-à-vis data build-up of EBEIS using cluster approach at the region & division levels
– Collection of SY 2011-2012 data shall be done in August (after the July 31 cutoff date) alongside the training and coaching of school heads in the use of the EBEIS for report submission and report generation
– Models of school level training strategies developed based on experience of Regions 6, 7 and 8 will serve as guide to the implementation in the other 14 regions
Rollout Plan
APPROACH & STRATEGIES
5 training teams with at least 5 members were formed to conduct training for Level 2 and support and monitor activities for Level 3
Training will be conducted in three batches from the 1st to 4th week of July 2011
Level 3 training and coaching will be held from August to September
Rollout Plan
TRAINING SCHEDULE BATCH SCHEDULE REGIONS
Batch 1 July 4-8, 2011 II & CAR, III, IX & ARMM
Batch 2
July 11-15, 2011 NRC, IV-A & IV-B, X & CARAGA, XI & XII
Batch 3
July 18-22, 2011 I, V, VI, VII,
Batch 4
July 25-28, 2011 VIII
Office of Planning Service (OPS) through Research & Statistics Division to lead and manage the technical aspect of the rollout
EDPITAF to provide project management support, monitor and evaluate results of the rollout
Technical assistance to the EBEIS rollout is provided
by AusAid
ORGANIZATIONAL SUPPORT STRATEGIES
Rollout Plan
Establish a counterpart EBEIS Implementation Team at the Regional and Division level composed of selected personnel from the Regional and Division Offices
– Engage EBEIS implementers Regions 6, 7, 8 capitalizing on skills acquired from their own regional implementation
– Region and Division Planning Officers to spearhead field level implementation
– Terms of reference are spelled out in DepEd Order no. 39
ORGANIZATIONAL SUPPORT STRATEGIES
Rollout Plan
TECHNOLOGY INFRASTRUCTURE SUPPORT
Establish a Mirrored System in the Central Office ICTU and in DepEd Region 7 to ensure fail-safe and highly available system
MINIMUM
REDUNDANCY
Rollout Plan
Backup
(DSL Line)
Modem w/
E1Leased
Line Connection
www
Regions, Divisions,
Schools,
Other Clients/Users (other
government agencies)
EBEIS at DepEd CO
Modem w/
E1 Leased
Line Connection
Switch
Test & Production
(Application/
Web/DB/Server)Production - Application/
Web/DB/Server
Router/Modem
Switch
DNS Other Services
DepED CEBU RO
Switch
Production
(Application/
Web/DB/Server)Production - Application/
Web/DB/Server
DepEd CO (ICTU)
Local loop
Backup
(DSL Line)
COST AND FUND SOURCING STRATEGIES
PARTICULARS FUND
SOURCE
1. Activities (training, monitoring and planning)
1.1 Planning, workshops and field monitoring activities EPIP
1.2 Level 1 training (Training of trainers) EPIP
1.3 Level 2 training (Region and Division) EPIP
1.4 Level 3 coaching of school and actual data collection EPIP / DepEd
2. Infrastructure & Equipment
2.1 Server, software subscription, installation of support infrastructure (Manila with Cebu as backup)
AusAID
2.2 Communications (internet, local loop) STRIVE / EPIP 2.3 Enabling technologies/equipment (laptops for Planning
Officers and EBEIS Implementation Team) AusAID
3. Utilities (for continuing operation) EPIP
Rollout Plan
PARALLEL IMPLEMENTATION
Time BEIS EBEIS
June – July 31,
2011
1. Schools prepare data and accomplish the GESP/GSSP
August 2011 2a. Division Planning Officers encode
beginning of SY 2011-2012 and end of
SY 2010-2011 in the BEIS
2b. Schools encode and submit beginning of
SY 2011-2012 and end of SY 2010-2011
school statistics in the EBEIS
(Note: All regions except Regions 6, 7 and 8 will
encode end of SY 2010-2011. End of SY
data for the Visayan regions is expected to
be in the EBEIS in April 2011 as part of the
region-wide implementation)
September
2011
3b. Division Planning Officers validate data
submitted by the schools
October 2011 2a. Division Planning Officers validate quick
count and SSM data
4b. Download SSM data from the EBEIS
November 2011 3a. OPS consolidates and processes school
statistics from data submitted by divisions
5b. Generate BegSY performance indicators
(school, division, region, central office)
December 2011 4a. Compare BEIS SSM data with the
downloaded EBEIS SSM data and
reports
6b. Compare downloaded EBEIS data (in SSM
format) with BEIS SSM data and reports
PARALLEL IMPLEMENTATION
Time BEIS EBEIS
January 2012 7b. Generate reports for budget and planning
purposes
March 2012 8b. Schools encode and submit end of SY data
in the EBEIS
April 2012 9b. Division Planning Officers validate EndSY
data submitted by the schools
10b. Generate EndSY 2011-2012 performance
indicators and reports (all levels)
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