Manage your

Documents and

Business

Processes with

eBA

DOCUMENT & WORKFLOW MANAGEMENT SYSTEM

BİMSER SOLUTIONS was founded in 1998 to serve in the field of information technologies. It has 50 employees, 35 of which is software specialists to provide BOYS, QDMS, eBA and ENSEMBLE software for over 450 domestic and foreign customers.

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eBA Document Management System organises the corporate memory of the corporation or organisation, and helps them prepare for future in a safely and reliable manner. In other words, it creates, stores and provides safe and fast online access to written and visual elements such as information, and documents created by the corporation throughout their life courses. In short, we can call it a paperless office management system.

eBA Workflow Management System is a process development platform that increases the profitability of corporations and enhances process oriented business insight by transferring processes to electronic automation rapidly and integrating them with other corporate applications. We need workflow systems for the standardization, optimization, streamlining, and automation of corporate processes. Such systems enable management of documents and forms in electronic media by making them smart.

Document and Workflow Management System

Digital Signature

Integration

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Digitisation Managem

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Workflow

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Increase your corporate efficiency with workflow, document and digitisation management

Paperless office

You can rapidly migrate to paperless office, electronically share and track all your business processes and corporate documents with eBA Document Management, eBA Capture and eBA Workflow modules.

With eBA Document Management, you can create a corporate memory, and with eBA Workflow you can deploy these documents in your corporation through digital environment, and with eBA Capture you can convert all your physical documents into electronic documents expeditiously.

You can improve the performance of your processes by the standardization and automation of your business processes. Thus, you can contribute to the efficient use of corporate resources by decreasing process costs.

With eBA, you can develop business processes that can easily be integrated with current operational systems. With its customisable layers, it operates fully compatible with processes in the current infrastructure of the corporation.

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Office workers spend 40-60% of their time creating, searching for, receiving, classifying and organising documents

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Manage your processes with eBA Workflow

Don’t let your business go with the flow

You can control your critical processes with eBA, and when the time comes, eBA will remind them to you.

You can provide an easy integration with operational systems and manage your processes wall-to-wall. You can contribute to your operational efficiency by streamlining your business processes with eBA.

You can prevent delays in business processes with the help of identified processes. You can improve process performances, and control costs. With its high integration feature, you can reduce information control and manuel data entry by 85% compared to current systems, and enable consistent and controlled data entry.

With drag and drop technology, you can transfer all your processes to electronic automation by minimising code writing requirements.

By bringing applicable standards into your processes, you can maintain the implementation of same business process standards for all employees.

You can provide quick access to your most commonly used business processes and reports via Favourites.

Through delegation mechanism, you can monitor all work done while you are out of the office, and delegate to more than just one user.

With its authorization-based notification feature, you can share your corporate notifications with users of your choice, and improve internal communication.

By defining role-based workflow, you can make your processes independent of people. Thus, when the workflow changes, all you have to do is to change the person assigned to the specific role. You won’t have to revise your processes in cases of resign or leave.

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You can reinforce corporate memory and manage access to corporate documents.

By the help of document versioning function, you can store all history of your corporate documents systematically, as well as restricting access to documents.

With its web-based and mobile use support, you can access your corporate documents rapidly from anywhere.

Its plug-in viewer technology enables installing new document viewers on your system, and access to corporate documents via these document viewers.

With profile forms, you can create index information of your documents and access them quickly, and you can also create reports using this information.

All access attempts and uses are logged with document-based history.

You can provide quick access to related documents by defining references within your corporate documents. Thus, you can easily reach all other documents which may be affected from changes in a specific document.

You can enable full text search with automatically performed Optic Character Recognition on corporate documents. Thus, you can search quickly and easily within the documents that you are authorized to access. OCR operations are managed by central service, without any installation requirements on users’ devices.

You can create your own favourites list for quick access to your frequently used documents.

DM Client application enables working offline. Users can continue working on the documents with their local devices. When they finish working, they can go online and check out the documents to the system.

You can define local storages and provide synchronisation with the centralized host system for corporations with a distributed structure. Thus, you can work with maximum performance and efficiency even with low connection speeds.

The path to corporate memory

Access your documents rapidly

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Digitalise all your physical documents systematically

Start spring cleaning with eBA Capture

Classifying the physical documents and transferring them to digital environment is one of the worst nightmares of a corporation. You can use eBA Capture to streamline the e-transformation of the corporation by transferring physical documents to digital environment.

You can collect and digitalise all your information with eBA Capture be your documents on paper or in digital environment.

You can enable the transfer of corporate documents to management systems, ERP systems or other operational systems by means of scanning with smart scanners, processing with OCR, and digitalising.

You can easily parse your documents with Smart Document parsing technology.

With robust image processing features, processes such as cleaning the document,

automatically correcting page orientation, scanning with the standard resolution of choice can be done automatically. Thus, you can provide a standard format for your documents transferred to digital environment.

eBA Capture can capture data from any source easily; this might be e a scanner, e-mail, fax or folder. You can capture the documents received in different languages and transfer them to corporate document management system easily with eBA Capture.

Transfer hundreds of documents that your correspondence unit receives every day to digital environment easily, store them in your document management system, and circulate within your workflow. Do not circulate physical papers.

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Each smart scanner needs a smart software

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Create mobile views with one click

Your office is in your pocket now

You are one click away from creating ergonomic views of forms you generate, that will work in your mobile devices, and you can quickly provide mobile use capability to your processes

You can access the system easily from your mobile phones or tablets through an interface that is working independently from mobile devices.

You can manage and monitor your workflow and documents over the Web using your mobile devices. All processes and documents designed within the system can be used through mobile interfaces; you can control your processes and documents even outside the office.

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Your office is anywhere; monitor your business on your mobile devices with eBA.

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Sign your documents electronically with e-signature infrastructure

Don’t leave your signature on paper

You can utilise e-signature integration within the eBA infrastructure to safely sign and store your electronic documents.

To use e-signature infrastructure, you only need to obtain your certificates in the corporation, and you can start using your electronic signature right away without any extra work due to its strong infrastructure which can work with all e-signature certificates smoothly.

With the e-signature integration, you can make the electronic forms legally valid, and share documents created within the system with third parties.

You can convert the forms you generate in your business processes to PDF documents, and sign it with your e-signature. You can keep the signature information embedded in the PDF document.

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Forget wet signature, with electronic signature you won’t have to wait for it to dry.

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Don’t leave your business processes on their own

Excellent Integration

Communication with corporate systems is a necessity when modelling business processes. eBA can communicate with all corporate operational systems through its embodied connector infrastructure. Thus, you can have the system transfer data among corporate resources.

Rather than applications working on their own, you can design all your processes wall-to-wall so that they can interact with other corporate software. You can also connect with your corporate HR system and integrate the corporation’s organisational structure when modelling your business processes.

You can easily use data from your operational systems on forms and document profiles.

With eBA Capture, you can apply OCR on your documents and provide the flow of information included in documents to operational systems automatically.

SAP, Microsoft Dynamics AX, Oracle, Nebim, Netsis, Logo, Mikro, and such ERP systems can easily be integrated through the connector structure. The data imported from these systems can be used in business processes, and also data created during processes can be exported to current ERP systems through the connector structure.

You can integrate with your operational systems without writing code, and manage all connections on internal integration manager.

You can add printouts produced in your operational systems directly to document management system through a virtual printer.

*Logos used are registered trademarks of related companies

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Don’t leave your processes open-ended, help your systems communicate with each other

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Start e-transformation one step ahead with instant out-of-the-box processes

Rapid implementation with out-of-the-box processes

You can engage out-of-the-box processes quickly right after the installation. You can customise these business processes according to your corporate identity.

Wage Change, Personnel Promotion, Annual Leave, Overtime, Advance Demand, Training Request, Purchase Request,

Supplier Identification, Dealership Demand, Payment Order, Vehicle Demand, Meeting Records, Documentation, Project Tracking Process

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Direct transfer of experience with out-of-the-box processes

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Constantly follow up-to-date technology

Keep up with state-of-the-art technology

With its dynamic structure, eBA is built on an infrastructure closely matching the up-to-date technologies. With this infrastructure, it rapidly adjusts itself to state-of-the-art technologies and provides advantages of technology for all its users. Within this context, through its 100% compatible interface with touch screens, which is brought in with HTML5 support, it provides all users with the ability to monitor the processes and usage quality. You can start your processes with this application that follows new technological developments.

The system is installed on Microsoft .Net Framework and updates constantly using current Framework technologies

It presents a strong infrastructure support with its SOA architecture, WCF technology, and scalability.

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Increase your competitive power with state-of-the-art technology

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Your archive is by your side anytime, anywhere

By transferring your physical archive to digital environment with eBA Capture, you can put an end to the trouble of searching for documents in physical archives.

You can reach your archive transferred to digital environment anytime and anywhere. You can access the documents in your archive with your mobile devices through its mobile support

You can create disposal plans for your archives and define storage lifetime of documents.

You can restrict access to corporate confidential documents, and monitor their access statuses.

Information you can’t access is worthless

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Your documents are a few clicks away, don’t search for them in the archives.

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Reduce your paper consumption, help protect the nature

The path to green office

Most office workers struggle with tons of paper every day, and even spend most of their daily work hours around printers. By sharing data on digital environment with electronic forms created in eBA, you can minimise personal paper consumption and show how you care for environment.

Instead of distributing copies of tons of documents produced, by using eBA, you can share these documents on digital environment in a quick and controlled way without consuming any papers.

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Leave a green world for the future. Think twice before printing out

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You can’t improve processes you can’t evaluate

Take full control of your processes

You can have statistical data from the system to see the bottlenecks on business processes and make improvements in your processes.

The changes you make in your processes are automatically versioned. You can view time costs of changes through version-based performance graphs.

By automating the system checks, you can help these processes proceed without having to wait for check results. Thus, you can prevent lost time by avoiding uncontrolled standbys.

You can make the business processes proceed at stuck steps, by having the system perform timely controls, and make the system automatically alert you.

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Improve your processes, get one step ahead.

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Use the same process in different languages

Make your processes multilingual

You can easily make the processes work in more than one language simultaneously by creating termbases for business processes designed in multi-national corporations or corporations with foreign employees. Thus, you can make the system work in different languages through termbases you create without any obligation to create different form designs. You can also add as many new languages as you need to the system independent of the producers, and have the system interfaces speak your language.

You can use various language options when converting eBA forms into PDF documents.

Don’t create a copy of the same form while designing forms in different languages, just create a termbase for that form, and make the designed documents work in different languages.

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Have your processes speak your language.

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Industrial leader, with strong referencesLeader corporations in Turkey have been preferring eBA for years

* Some of our references in order of installation

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INDUSTRIES

PETROCHEMISTRY CHEMISTRY ENERGY AUTOMOTIVE AUTOMOTIVE SUPPLY INDUSTRY WHITEWARE BANKING NATURAL GAS / ELECTRICITY FINANCE AND INSURANCE MACHINERY TEXTILE FOOD WOODWORK AND FURNITURE TECHNICAL SERVICES GLASS, CERAMIC, CLAY EDUCATION WASTEWATER TREATMENT LOGISTICS AND TRANSPORTATION CEMENT AVIATION HOTELS, HOSPITALS, MALLS FACILITY MANAGEMENT TEXTILE AND RETAIL HEALTHCARE IRON AND STEEL MINING CONSTRUCTION PACKAGING PRINTING HOUSE MANUFACTURING SERVICES

* Logos used are registered trademarks of related companies.

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Success Stories

As Ford OTOSAN, we have been using eBA Workflow Management System since 2004. We are currently using two different versions of the eBA system, eBA3 and eBA5 simultaneously.

Human Resources, IT, Purchasing, Quality, Finance, Accounting, Administrative Works departments use eBA workflows in Production processes. Some of the forms used in these processes work integrated with applications developed in our company. These forms are triggered by applications and transfer data back once the approval flows are completed. Our actively used 85 forms serve over 4000 users.

We’ve been using eBA since April, 2002. Main reasons for us to prefer eBA are as follows:

It is easy to develop processes It has a clear coding structure (C#) Reporting and management capabilities Easy integration

During the initial stage, we transferred almost 12 of our processes from a competing product to eBA environment in no more than a week. With a 3-day training, we were able to generate our own processes. We needed an intensive consultant support for 3 months. Our goal is to transfer our processes that require wet signature to eBA once we set electronic signature infrastructure.

I’d like to thank Bimser for introducing us to such a product.

It pleases and delights us that eBA Workflow Management System, which we chose after long research, and started using in 2006, is such a successful product.

We are currently using around 245 forms actively, and being the firm using eBA most actively is another source of pride. Talking about a system with 7000 users in the whole structure entering and exiting the system instantly, having corporate resource planning as well as traffic, and produced by Turkish engineers is another reason for pride and joy.

With rapid integration of eBA to our ERP structure and increase in business standards of all users have very positive reflections on company level.

Barış GÜNDÜZSoftware Development Manager

Tuncay ARPACIManagement Info. Systems Deputy Manager

Emir EMİROĞLUInformation Technologies Manager

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Constantly changing business requirements in the dynamics of the retail sector, and these business requirements being company specific, makes it hard for IT departments to provide solutions with current software. We positioned eBA on our current ERP infrastructure as a platform to fulfill all business requirements. We managed to successfully develop and use our comprehensive and complicated workflow processes such as inter-store transfers, HR Performance Management, Store Personnel Attendance Tracking System on eBA. We changed our ERP software while all these processes were ongoing and we had no difficulty integrating the new software with eBA. Its ease of use and development, together with web-based features, makes eBA almost like a global character software tool.

Timely and sincere support from Bimser team adds value to the software as well. We’ve been using eBA for almost 4 years now, and I can sincerely state that we had no technical problems at all.

We consider eBA functional and successful both conceptually and as a product, and we believe that it will be helpful for any company wishing to manage their processes and operations.

We’ve been using eBA since May 2006. We started with a few small forms after a short preparation and installation period. We continued with 3 voluminous processes. After the starting and adaptation periods, we were faced with a huge participation and demand. With a core team, we transferred all our business processes to eBA within a 2-years project period. We keep on using it extensively. We still fill 1.000 forms per day in 70 different active processes, and 5000 approvals are made for those forms. Daily access instances to our eBA server is over 10.000.

We reached a 90% satisfaction rate for eBA in our annual in-house surveys.

As OYAK Beton, we’ve been using eBA Workflow solution since January 2008. The first process we started using was Purchase process. Even though integration of our first process took some time, we transferred later processes to eBA quite rapidly. eBA’s return on investment was very fast and advantageous.

With its flexible structure in both form design and flow design, and being written in C# code using .NET FrameWork infrastructure, eBA enables us to easily develop applications integrated into our other applications. Some of our processes work in integration with LOGO, QDMS, FATS, and Production programs.

The most important advantage of eBA is Bimser’s expert R&D team, who provide a constantly improving platform with respect to the needs and requests of the customers.

Şevket S ÇELİKKANATInformation Tech. and Logistics Director

Ali ÇIBIKLIeBA Project Manager

Ferhat BULUTHead of Information Technologies

For detailed information, please visit http://www.bimser.com/ebasuccessstories

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Flow Designer, Workflow, Document Management, Dashboard

eBA Document and Workflow Management System

DOCUMENT & WORKFLOW MANAGEMENT SYSTEM

Bimser Business Solutions

41275 Yeniköy, Kocaeli, TURKEY

Tel. : +90 262 341 4314 (5 Lines)Fax : +90 262 341 3894E-mail : eBA@bimser.com.trwww.ebaworkflow.comwww.bimser.com.tr

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