eAYSO for Executive Members
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eAYSO for Executive Members National eAYSO Commission 2013 Section Meetings
description
eAYSO for Executive Members. National eAYSO Commission 2013 Section Meetings. eAYSO for Regions (or Areas or Sections). Player Registration * Volunteer Registration * Invoicing/Payments Financial Reporting Team Management/Transfer of Players/Vols Game and Referee Scheduling * - PowerPoint PPT Presentation
Transcript of eAYSO for Executive Members
eAYSO for Executive Members
National eAYSO Commission 2013 Section Meetings
Player Registration *Volunteer Registration *Invoicing/PaymentsFinancial ReportingTeam Management/Transfer of Players/VolsGame and Referee Scheduling *Player Rosters & ID Cards *Volunteer Training Courses & Certifications
* Applies to Regions only
eAYSO for Regions(or Areas or Sections)
What are we going to learn?RIF Regional Board UpdatesVolunteer Access RightsRegion SettingsRegistration MessageseSignatureFinancial ReportsNEW -Volunteer roster search capabilitiesInvoices & CreditsReports
Functions as the Control Sheet for the RegionIdentifies Authorized Board Members & Account SignatoriesDetermines Access Right DefaultsKey to Updates and CommunicationsAll you need is your eAYSO login!
Regional Information Form
(same for AIF or SIF)
RIF Updates
RIF Updates
“Edit” to update Board Member
Do Not Delete
RegionGuidelines
Budget
If Approved
RIF Updates
“Edit” to update BM
Toggle to Inactive to remove a BM
Update or Cancel
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RIF Updates
“Add New Board Member”
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RIF Updates 1. Use Search to find the New Board Member
RIF Updates2. Select the volunteer
RIF Updates3. Select Position
5. Add Board Member
4. Set Term Dates & Authorized Purchaser (Y/N)
RIF Updates
What does Green, Blue, & Red mean?
Each Name is a link to Volunteer’s record
Green: Currently Registered for the Current Year
Blue: Completed an Application for the Current Year but NOT Registered
Red: NOT Registered for at least TWO YEARS
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RIF Updates
Print the RIF to include with RAP/AAP
Archived RIF changes (when using ‘Inactive’)
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Volunteer Access
Access Rights can be granted to Authorized Volunteers based on ROLE or SINGLE FUNCTIONRights can be Division & Gender specificAllows Volunteers to fulfill their responsibilities
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Volunteer Access
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Volunteer AccessEnter First & Last Name
Search
Step 1
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Volunteer AccessAfter searching for volunteer, select volunteer from results
Grant Age Division & Gender Access to Player Info
Grant Age Division & Gender Access to Player Info
Step 2
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Volunteer Access
After selecting a Role, “Assign Rights”
Select a User Role
Step 3
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Volunteer Access Single ‘Right’ Assignment
“Assign Right”
How can you find out what access rights are assigned? Select a System Function
or Right
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Volunteer Access
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Volunteer Access
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Volunteer Access
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Removing Access
Deleting Right(s)
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Must be set at least once a Membership Year (MY)Set by RC or RegistrarControls Region’s online Registration experience for parents and volunteersSets key system parameters for Region’s programs
Region Settings
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Settings include:General: Region & Contact Info *, Email Notices, Application default values, Team Info Setting and Messages Preferences: Zip Codes/Cities, Communities, Area Codes, Schools and LocationsMembership Year for applicants & registrantsProgramsRequired FieldsDivisionsCustom Positions and Events
* Determines how the region will be contacted by new members
Region Settings
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Region Settings
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Region Settings
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Region Settings
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Region Settings
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Region Settings
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Region Settings (non e-Sign)
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Region Settings (e-Sign /Online Payment ...NEW)
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Membership Year
A registered player is an official member of AYSO for a full year from August 1st through the following July 31st
The Membership Year (MY) is designated by MYXXXX, where XXXX is the year when it starts – MY2011 (previously FSXXXX)
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Membership Year
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Registration Messages• Registration Dates/Events• Form processing /Payment instructions• Refund Policies• Contact information for questions –
please!• Websites• Phone numbers
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eSignature• Parent/Guardians and Volunteers can
complete and eSign their Player/Vol applications in eAYSO
• NEW status code ‘NE’ = Incomplete Application in Registrar’s view (only if missing the eSignature.)
• All Regions can go e-Signature: Player Apps or Vol Apps or both. (Vol Apps no charge...Player Apps $.25)
• eSigned Player and Volunteer forms do not have to be stored at the Region level after the season.
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eSignature Reminders...
• Still need to verify Date of Birth or Identity for new players and volunteers
• Coaches must still carry Player Form at all times
• Do Not need to send eSignature Volunteer forms to the National Office – Background checks can begin immediately – greater data confidentiality
• eSignature does not mean that a Region has to go ‘Paperless’ ...
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Financial Reports
Monthly NAP SummariesBank StatementsNAP ViolationsRegion’s Registration Fee invoicesDropped Player/Fee Credit processing
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To Pay Invoices, check Pay Box, Create Remittance Advice
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Remittance Advice must be sent to AYSO Lock Box
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New
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Dropped Players
Players who decide not to continue with AYSO may be entitled to a refund of all or part of their Registration FeesRegions are only entitled to a refund of the National Player Fee if the player never practiced or participated in any AYSO activity.
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Dropped PlayersSelect “Awaiting
Request for Credit”
Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT
Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT
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19750 S. Vermont Ave., Suite 200Torrance, CA 90502
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New Enhancement allows Look Up of Course Attendees
Instructors can search past, current, and future rosters for a Volunteer’s name. (Huge time saver when researching when a Vol took a course)Volunteers can look up what future Classes they have signed up for in eAYSO (also allows them to cancel)
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New Instructor
Search Feature
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Volunteer can see what classes they signed up for...
Look Up of Course Attendees
New Volunteer Search Feature
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Easy Self-Look Up by Volunteer
Withdrawal allowed up to
1 day before course.
Instructor gets email
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Volunteer Cert Report
NEW...You will like
This Report
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Volunteer ReportSelect Training
Discipline reported
Select Positions to include
Select Certifications &
Generate Report
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Volunteer Report
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eAYSO HelpOnline Help
Function
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eAYSO Help
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eAYSO Help
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Thank You!
