EasyIEP and Student Data

State of TennesseeDepartment of Education

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Student Data Automated into EasyIEP

GOAL: Automate daily student data imports from districts SIS system

Reasons: Have a single database of record for student data in both SIS and EasyIEP Improve accuracy in reporting, including data used in funding Reduce errors and issues with 92 and 93 extracts for EIS

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Unique State ID Required January 1st, 2014

GOAL: Use the TN DOE assigned state ID as the unique code for all students in EasyIEP.

Reasons: Cleaner data in EasyIEP and EIS statewide Single data import process

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Single Process

GOAL: Move from the current two processes to get data into EasyIEP to a single student data import.

Reasons: Faster data transfer Fewer data issues

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PowerSchool Interface

GOAL: Use Autosend feature to export data to EasyIEP. Use AutoComm feature to import data from EasyIEP into PowerSchool.

Reasons: Remove added steps to get student, parent, and user information into

EasyIEP Create a process for districts to verify data being sent to EasyIEP

COST: $1,000 initial setup fee and $800 a year per import/export type. To setup all four data feeds would be $2,950 a year. This does not apply to current contracts with existing districts.

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Skyward Interface

GOAL: Use FTP feature to export data to EasyIEP.

Reasons: Remove added steps to get student, parent, and user information into

EasyIEP Create a process for districts to verify data being sent to EasyIEP

COST: $1,000 initial setup fee and $800 a year per import/export type. To setup all four data feeds would be $2,950 a year. This does not apply to current contracts with existing districts.

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EIS Extracts

EasyIEP sends EIS 92 and 93 extracts twice a week Files get created twice a week (Wednesday and Friday) Districts should be reviewing EIS errors weekly and reporting any issues to

PCG

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Questions