East Lansing Public Schools PLANNING FOR THE 2005-06 FISCAL YEAR AND BEYOND March 28, 2005.

East Lansing Public Schools

PLANNING FOR THE 2005-06 FISCAL YEAR

AND BEYOND

March 28, 2005

I. ContextII. Identifying the ProblemIII. Alternatives and SolutionsIV. Potential AdditionsV. Next StepsVI. Beyond June 30, 2005

I. Context

Context A thoughtful budget that leads to a quality

year in 05-06 and beyond Important to remember what we do have

in East Lansing Mission: “The East Lansing Public Schools,

in partnership with the community; will implement and sustain an educational program which develops knowledgeable, responsible and productive citizens.”

II. Identifying the Problem

Identifying the Problem Current General Fund Budget is

$33,457,806 Projected Fund Equity as of June 30th is

$2,588,817 Fund Equity as a Percent of General Fund

Budget is 7.74% Average Fund Equity in the State of

Michigan as Reported by Michigan School Business Officials is approximately 14%

Identifying the Problem

0

1000000

2000000

3000000

4000000

5000000

6000000

7000000

1997 1999 2001 2003 2005

1997 1998 1999 2000 2001 2002 2003 2004 2005

Fund Balance 3,644,912 5,956,669 7,074,058 5,797,623 3,556,908 2,620,071 2,938,881 4,071,119 2,588,817

Base Expenditures 31,167,339 29,104,144 28,158,232 31,155,813 32,847,766 33,161,853 31,914,100 30,345,950 33,457,806

Percentage 11.69% 20.47% 25.12% 18.61% 10.83% 7.90% 9.21% 13.42% 7.74%

Identifying the ProblemMore Pessimistic More

OptimisticFoundation $125 Increase $175

IncreaseHealth Insurance 0.60% 0.60%Enrollment -50 -25Utilities 15% 10%Retirement Rate 16.34% 16.34%Other Benefits 10% 10%Budget Reduction $2,255,039 $1,711,751

III. Alternatives and Solutions

Preface to Alternatives and Solutions

Historical Perspective . . . many previous decisions made to reduce the expenditures within the district

These are alternatives . . . some more developed than others . . . and others that are being developed but are not advanced today

This is a community process . . . not a mandate from the superintendent, administrative staff or board of education.

Input is valued and strengthens the final decisions.

This is an evolutionary process

Alternatives and Solutions

Elementary Schools Reduce elementary

paraprofessional positions by 5.0 fte (full time equivalent) ($100,000)

Initiate traditional ½ day kindergarten program – reduce by 5.0 fte ($330,000)


Middle School Reduce teaching staff by 1.0 fte

($90,000)


High School Reduce teaching staff by 4.0-5.0

fte ($260,000) Reduce security costs ($40,000)


Special Education Reduce special education

paraprofessionals by 6.0 fte ($120,000)

Alternatives and SolutionsAdministration

Reduce confidential secretarial staff in central office by 1.0 fte ($81,000)

Reduce central office directors staff by 1.0 effective 9/30/05 ($93,000)

Reduce attorney fees ($35,000) Reduce administrative conference

and travel budget ($12,000)


Instructional Services Reduce overall curriculum budget

($65,000)


Athletics, Clubs and Activities Decrease general fund contribution

to athletic fund ($50,000) Reduce club activities at High

School and Middle School ($45,000)


Technology Reduce overall technology budget

($100,000)


Maintenance and Operations Reduce building and grounds

maintenance budget ($80,000) Exercise better control of energy

usage ($40,000) Reduce overtime costs in

maintenance ($40,000)

Alternatives and SolutionsMultiple Categories

Reduce K-12 counseling staff by 1.0 fte ($90,000) Institute better controls for copy use and modify

practices given new technology and equipment ($23,000)

Reduce overtime costs associated with audio-visual program ($6,000)

Modify vacation practice so that vacation is used, not paid for ($15,000)

Reduce substitute paraprofessional budget in special education and regular education ($32,000)

Reduce overall paraprofessional staff by additional 3.0 fte ($60,000)

Alternatives and Solutions Total of all categories: $1,807,000


Additional Considerations Further reductions to athletic budget Further reductions to transportation budget Further consolidation of administrative

assignments Further review of special education

spending Further review of technology expenditures

IV. Potential Additions

Potential Additions Need one additional 4th grade teacher at

Pinecrest in 05-06 ($60,000) If a decision is made to lower class size in

lower elementary classrooms, then fte would need to be increased by 3.0 teachers ($180,000)

The Title I budget will not support the same staffing levels in 05-06 that it supported in 04-05. If a decision is made to keep these staffing levels (reading literacy) consistent, then funds will need to be added to the general fund budget ($60,000)

Potential Additions The current calculation has the district ordering

one new bus in 05-06. There is a need for three. ($110,000)

With the opening of the high school at full capacity in 05-06, there will be increased square footage which will lead to the potential for added custodial costs ($ amount to be determined)

There has been discussion re: adding an auditorium manager to our employee group ($ amount to be determined)

There has been discussion re: community-wide communications in 05-06 ($ amount to be

determined)

V. Next Steps

Next Steps April 11th Board of Education Meeting Input by April 20th, 2005 to

Superintendent’s Office, c/o Gail Gillengerten

E-mail address --- ([email protected])

April 25th Board of Education Meeting

Next Steps Kindergarten Parent Information

Night – April 26th May 10th and May 24th Board of

Education Meetings (preliminary budget)

Budget adopted no later than June 27th

July 1, 2005 – June 30, 2006 – within reason we adhere to the budget

VI. Beyond June 30, 2005

Beyond June 30, 2005 Need to establish a mindset that good

budget planning is a year-long, 12 month process

There is nothing on the horizon that suggests we will not have the same problem in preparing for 2006-2007.

Formation of study groups . . . 6-10 per group . . . cross-section of teaching staff, administrators, community members, board of education members, students to make specific recommendations

Beyond June 30, 2005Study groups for: Athletic programming and costs

associated with programming High School scheduling and course

offerings Creating a vision and parameters for

Channel 24 and AV course offerings Feasibility of privatizing the food service

and transportation departments

Beyond June 30, 2005Study groups for: Special education spending in relationship

to other districts Administrative assignments and potential

for reconfiguration of responsibilities Looking at the school calendar and

considering full days vs. ½ days (calendar is negotiated with ELEA)

Vision for and possible consolidation of technology services

Considering better grant-writing system for the school district

Beyond June 30, 2005 Consistent with the study groups,

we need to commit to a long-term strategic plan within the East Lansing Public Schools that will guide us with our budget planning and as other issues surface

“Continuous efforts – not strength or intelligence – is

the key to unlocking our potential”

– Sir Winston Churchill

East Lansing Public Schools PLANNING FOR THE 2005-06 FISCAL YEAR AND BEYOND March 28, 2005.

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