Early Childhood Outcomes State Performance Plan Indicator 7 2011-12 Data Submission Texas Education...
125
Early Childhood Outcomes State Performance Plan Indicator 7 2011-12 Data Submission Texas Education Agency Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy
3SPP7 Data Collection 2011-12
>
TEA l Division of Federal and State Education Policy
4
Law requires Texas to collect data on 20
indicators
SPP Indicator 7 Early Childhood Outcomes
Team enters entry exit child outcome
measurement data on COSF
Data is entered in online data collection
application
Progress data is calculated and
statewide data is reported
State ESCs and LEAs use data to
improve programs for children with disabilities
Data Collection Process
and Improving Program
Effectiveness
State Performance Plan (SPP) Process
Child Outcome Summary Form
SPP7 Data Collection 2011-12
>
Federal Requirements Data Collection
TEA l Division of Federal and State Education Policy
5
IDEA 2004 requires each State to develop a State Performance Plan (SPP) bull The SPP helps the State evaluate efforts in
implementing the requirements and purposes of the IDEA
bull The SPP includes baseline data measurable and rigorous targets and improvement activities for 20 SPP indicators The SPP can be found at httpwwwteastatetxusindex2aspxid=2147497591
bull Data are used for LEA determinations SPP targets are publicly reported and accessible online
SPP7 Data Collection 2011-12
>
6
By Publicly Reporting the SPP Targetsbull Schools make informed data driven
decisions to impact program effectiveness
bull Children and youth experience effective programs and services that ensure positive outcomes
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy
SPP Improving Education
>
SPP 7Early Childhood
Outcomes
>
SPP 7 Federal Reporting Categories
Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes
TEA l Division of Federal and State Education Policy 8
1 Children have positive social-emotional skills (including social relationships)
2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])
3 Children use appropriate behaviors to meet their needs
SPP7 Data Collection 2011-12
>
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy2
Table of Contents State Performance Overview - slides 4-6 SPP 7 Early Child Outcomes - slides 7-11 Entry and Exit Definitions-slide 12-15 Data Submission- slides 16-22 Enhancements 2011-12- slide -22 TEASE - slides 23-27
TEA l Division of Federal and State Education Policy
3SPP7 Data Collection 2011-12
>
TEA l Division of Federal and State Education Policy
4
Law requires Texas to collect data on 20
indicators
SPP Indicator 7 Early Childhood Outcomes
Team enters entry exit child outcome
measurement data on COSF
Data is entered in online data collection
application
Progress data is calculated and
statewide data is reported
State ESCs and LEAs use data to
improve programs for children with disabilities
Data Collection Process
and Improving Program
Effectiveness
State Performance Plan (SPP) Process
Child Outcome Summary Form
SPP7 Data Collection 2011-12
>
Federal Requirements Data Collection
TEA l Division of Federal and State Education Policy
5
IDEA 2004 requires each State to develop a State Performance Plan (SPP) bull The SPP helps the State evaluate efforts in
implementing the requirements and purposes of the IDEA
bull The SPP includes baseline data measurable and rigorous targets and improvement activities for 20 SPP indicators The SPP can be found at httpwwwteastatetxusindex2aspxid=2147497591
bull Data are used for LEA determinations SPP targets are publicly reported and accessible online
SPP7 Data Collection 2011-12
>
6
By Publicly Reporting the SPP Targetsbull Schools make informed data driven
decisions to impact program effectiveness
bull Children and youth experience effective programs and services that ensure positive outcomes
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy
SPP Improving Education
>
SPP 7Early Childhood
Outcomes
>
SPP 7 Federal Reporting Categories
Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes
TEA l Division of Federal and State Education Policy 8
1 Children have positive social-emotional skills (including social relationships)
2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])
3 Children use appropriate behaviors to meet their needs
SPP7 Data Collection 2011-12
>
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
State Performance Plan
TEA l Division of Federal and State Education Policy
3SPP7 Data Collection 2011-12
>
TEA l Division of Federal and State Education Policy
4
Law requires Texas to collect data on 20
indicators
SPP Indicator 7 Early Childhood Outcomes
Team enters entry exit child outcome
measurement data on COSF
Data is entered in online data collection
application
Progress data is calculated and
statewide data is reported
State ESCs and LEAs use data to
improve programs for children with disabilities
Data Collection Process
and Improving Program
Effectiveness
State Performance Plan (SPP) Process
Child Outcome Summary Form
SPP7 Data Collection 2011-12
>
Federal Requirements Data Collection
TEA l Division of Federal and State Education Policy
5
IDEA 2004 requires each State to develop a State Performance Plan (SPP) bull The SPP helps the State evaluate efforts in
implementing the requirements and purposes of the IDEA
bull The SPP includes baseline data measurable and rigorous targets and improvement activities for 20 SPP indicators The SPP can be found at httpwwwteastatetxusindex2aspxid=2147497591
bull Data are used for LEA determinations SPP targets are publicly reported and accessible online
SPP7 Data Collection 2011-12
>
6
By Publicly Reporting the SPP Targetsbull Schools make informed data driven
decisions to impact program effectiveness
bull Children and youth experience effective programs and services that ensure positive outcomes
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy
SPP Improving Education
>
SPP 7Early Childhood
Outcomes
>
SPP 7 Federal Reporting Categories
Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes
TEA l Division of Federal and State Education Policy 8
1 Children have positive social-emotional skills (including social relationships)
2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])
3 Children use appropriate behaviors to meet their needs
SPP7 Data Collection 2011-12
>
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEA l Division of Federal and State Education Policy
4
Law requires Texas to collect data on 20
indicators
SPP Indicator 7 Early Childhood Outcomes
Team enters entry exit child outcome
measurement data on COSF
Data is entered in online data collection
application
Progress data is calculated and
statewide data is reported
State ESCs and LEAs use data to
improve programs for children with disabilities
Data Collection Process
and Improving Program
Effectiveness
State Performance Plan (SPP) Process
Child Outcome Summary Form
SPP7 Data Collection 2011-12
>
Federal Requirements Data Collection
TEA l Division of Federal and State Education Policy
5
IDEA 2004 requires each State to develop a State Performance Plan (SPP) bull The SPP helps the State evaluate efforts in
implementing the requirements and purposes of the IDEA
bull The SPP includes baseline data measurable and rigorous targets and improvement activities for 20 SPP indicators The SPP can be found at httpwwwteastatetxusindex2aspxid=2147497591
bull Data are used for LEA determinations SPP targets are publicly reported and accessible online
SPP7 Data Collection 2011-12
>
6
By Publicly Reporting the SPP Targetsbull Schools make informed data driven
decisions to impact program effectiveness
bull Children and youth experience effective programs and services that ensure positive outcomes
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy
SPP Improving Education
>
SPP 7Early Childhood
Outcomes
>
SPP 7 Federal Reporting Categories
Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes
TEA l Division of Federal and State Education Policy 8
1 Children have positive social-emotional skills (including social relationships)
2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])
3 Children use appropriate behaviors to meet their needs
SPP7 Data Collection 2011-12
>
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Federal Requirements Data Collection
TEA l Division of Federal and State Education Policy
5
IDEA 2004 requires each State to develop a State Performance Plan (SPP) bull The SPP helps the State evaluate efforts in
implementing the requirements and purposes of the IDEA
bull The SPP includes baseline data measurable and rigorous targets and improvement activities for 20 SPP indicators The SPP can be found at httpwwwteastatetxusindex2aspxid=2147497591
bull Data are used for LEA determinations SPP targets are publicly reported and accessible online
SPP7 Data Collection 2011-12
>
6
By Publicly Reporting the SPP Targetsbull Schools make informed data driven
decisions to impact program effectiveness
bull Children and youth experience effective programs and services that ensure positive outcomes
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy
SPP Improving Education
>
SPP 7Early Childhood
Outcomes
>
SPP 7 Federal Reporting Categories
Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes
TEA l Division of Federal and State Education Policy 8
1 Children have positive social-emotional skills (including social relationships)
2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])
3 Children use appropriate behaviors to meet their needs
SPP7 Data Collection 2011-12
>
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
6
By Publicly Reporting the SPP Targetsbull Schools make informed data driven
decisions to impact program effectiveness
bull Children and youth experience effective programs and services that ensure positive outcomes
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy
SPP Improving Education
>
SPP 7Early Childhood
Outcomes
>
SPP 7 Federal Reporting Categories
Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes
TEA l Division of Federal and State Education Policy 8
1 Children have positive social-emotional skills (including social relationships)
2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])
3 Children use appropriate behaviors to meet their needs
SPP7 Data Collection 2011-12
>
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
SPP 7Early Childhood
Outcomes
>
SPP 7 Federal Reporting Categories
Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes
TEA l Division of Federal and State Education Policy 8
1 Children have positive social-emotional skills (including social relationships)
2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])
3 Children use appropriate behaviors to meet their needs
SPP7 Data Collection 2011-12
>
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
SPP 7 Federal Reporting Categories
Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes
TEA l Division of Federal and State Education Policy 8
1 Children have positive social-emotional skills (including social relationships)
2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])
3 Children use appropriate behaviors to meet their needs
SPP7 Data Collection 2011-12
>
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
9
COSF Data Collection Process
All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program
Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
10
COSF Data Collection Tool
Data are submitted online to the State
bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012
bull Every district and charter school must report
TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12
>
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
11
Instruments Used to Gather Data
Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children
TEA l Division of Federal and State Education Policy
SPP7 Data Collection 2011-12
>
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry and Exit Definitions
>
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Definition
bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program
bull Completed COSF form(s) remains in the childrsquos eligibility folder
Entry data collected on COSF form
TEA l Division of Federal and State Education Policy 13
SPP7 Data Collection 2011-12
>
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Definition
bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months
bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year
bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee
Exit data is collected on the COSF form
TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12
>
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry and Exit data
bull Do not have 6 months of service in the program
bull Moved to another district or out of state prior to recording exit data
Exit data are not reported for children with entry data who
TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12
>
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Submission
>
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Prior to Submitting SPP 7 data
Child Outcomes Summary Form(COSF) Training and Data Integrity
bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods
bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes
TEA l Division of Federal and State Education Policy
17SPP7 Data Collection 2011-12
>
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Online Data Submission
TEA l Division of Federal and State Education Policy 18
The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application
The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information
SPP7 Data Collection 2011-12
>
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Timeline for Submitting to TEA
For 2011-12 school year
bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from
the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be
between July 1 2011 ndash June 30 2012
TEA l Division of Federal and State Education Policy 19SPP7 Data Collection 2011-12
>
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Before Using the Application
TEA l Division of Federal and State Education Policy 20
Did you read the help file
Did you read the FAQ
Did you receive training from the ESC
Is your TEASE account set up correctly
SPP7 Data Collection 2011-12
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Enhancements to 2011-12 online application
TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts
Help file will be updated with additional and in-depth information
Return process Search featureReports
Students with Entry Record and No Exit RecordSummary Statements for the three early childhood
outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASE Accessing the Online Data Collection Application
SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASE
TEA l Division of Federal and State Education Policy 23
TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified
For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application
SPP7 Data Collection 2011-12
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Revoking User Roles
If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access
The Superintendent must log into TEASE and access User Administration+ to revoke the role
User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications
TEA l Division of Federal and State Education Policy 24SPP7 Data Collection 2011-12
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASE Account
Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data
TEA l Division of Federal and State Education Policy 25SPP7 Data Collection 2011-12
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Accessing the online data collection application
TEA l Division of Federal and State Education Policy 26
Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp
( The password can be reset by clicking the link below the login boxes)
On the Application List page click the SPP 7 link
SPP7 Data Collection 2011-12
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
SPP 7 Roles
Roles
District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district
Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent
ESC Viewer ndash Can view regional data Can access District Home Reports
and FAQ
TEA l Division of Federal and State Education Policy
27SPP7 Data Collection 2011-12
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASEShared Service ArrangementsEnhancement 2011-12
28
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASE Changes Shared Services Arrangements
New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7
TEA l Division of Federal and State Education Policy 29SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASE Changes Shared Services Arrangements
Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012
New Certifiers Apply for one account that is associated with fiscal agent
ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent
TEA l Division of Federal and State Education Policy 30SPP7 Data Collection 2011-12
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASE Changes Shared Services Arrangements
Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data
TEA l Division of Federal and State Education Policy 31SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 32
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes
Creating an Entry Record
33
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes
Entry Child Outcomes Screen
bull On menu click tab to enter information for each NEW child enrolled in PPCD
TEA l Division of Federal and State Education Policy 34SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes Entering New Child
TEA l Division of Federal and State Education Policy 35SPP7 Data Collection 2011-12
Current year is the default
Select year district and campus from the drop down menu
Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes Entering New Child
Scroll to the PET match section in the middle of the screen
Enter the childrsquos SSN or Alt ID in the SSNAlt ID field
Click on the PET Match button
TEA l Division of Federal and State Education Policy 36SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes Entering New Child Data
When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button
TEA l Division of Federal and State Education Policy
37
Child data can only be entered if there is a PET match
SPP7 Data Collection 2011-12
>
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes Entering New child data
)
The system will fill in the childrsquos first name last name and date of birth
Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities
Select the Instructional Setting from the drop-down menu
TEA l Division of Federal and State Education Policy 38
Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered
SPP7 Data Collection 2011-12
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Age ValidationEntry Child and Exit Child
There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6
TEA l Division of Federal and State Education Policy 39
ldquoThe childrsquos age does not match Indicator 7 data
collection requirementsrdquo
SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes Entering New child data
Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF
Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo
TEA l Division of Federal and State Education Policy 40SPP7 Data Collection 2011-12
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes Entering New child data
Click Save Child Outcome
TEA l Division of Federal and State Education Policy 41
Duck Daisy 70707 Complete
Edit
When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete
SPP7 Data Collection 2011-12
Click to save data
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Entry Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 42
Duck Daisy 7707
Bunny Bugs 7707Edit
Edit Complete
Complete
You may edit a childrsquos entry record once it has been saved and is in complete status
Any records entered in previous years cannot be edited They will be view only
Once the campus data is submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Transfer child Within District
Move campuses within district (transfer within district)
bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus
bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus
TEA l Division of Federal and State Education Policy
43SPP7 Data Collection 2011-12
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Transfer child To new District
TEA l Division of Federal and State Education Policy 44
Moves to new district charter
bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder
bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEA l Division of Federal and State Education Policy
45
PET Match Problems Part 1
No PET Match
bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID
Continued PET match Problems
bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus
requesting the PET Match
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEA l Division of Federal and State Education Policy
46
PET Match Problems Part 2
When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip
bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS
Coordinator will need to check the PET Record to the PID database
bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record
bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to
provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)
SPP7 Data Collection 2011-12
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Child Outcomes
Creating an Exit Record
47
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Child Outcomes
Exit Child Outcomes Screen
bull On menu click on the Exit Child Outcomes tab to
bull Create exit record by completing exit record information once a childrsquos entry record is complete
bull Edit a childrsquos record from current school year
TEA l Division of Federal and State Education Policy 48SPP7 Data Collection 2011-12
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Child Outcomes
Select year district and campus from the drop down menu Click the GO button
Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses
TEA l Division of Federal and State Education Policy 49SPP7 Data Collection 2011-12
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Child Outcomes
To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes
TEA l Division of Federal and State Education Policy
50SPP7 Data Collection 2011-12
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Child Outcomes
Select an Exit Reason from the drop down list Options are
bull Child has aged out bull Dismissed by ARDC
Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting
TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Child Outcomes
Scroll down to the next section of the screen
Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b
Click on the Save Child Outcome button
TEA l Division of Federal and State Education Policy 52SPP7 Data Collection 2011-12
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Child Outcomes Editing Childrsquos Record
TEA l Division of Federal and State Education Policy 53
Edit
Edit Bunny
Duck Daisy
Bugs
7707
71707 Complete
CompleteExit
Exit
You may edit a childrsquos exit record once it has been saved and in complete status
Any records entered in previous years cannot be edited They will be in view only
Once the campus data has been submitted the record is view only and cannot be edited
SPP7 Data Collection 2011-12
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Exit Child Outcomes Things to Remember
After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child
Once an Exit Record is started and saved the Entry record cannot be modified or changed
Any Entry records from a previous year cannot be modified
TEA l Division of Federal and State Education Policy 54SPP7 Data Collection 2011-12
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Campus Home PageAssessmentViewing and Deleting Records Submitting Data
SPP 7
55
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Campus Home Page
Campus Home Page
bull On menu click the Campus Home tab to bull View and choose the
assessment instruments used by each campus
bull Submit campus data to the District Certifier so the data can be certified
bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Campus Home Page
TEA l Division of Federal and State Education Policy 57
Select year and campus from the drop down menu Click the GO button
Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses
SPP7 Data Collection 2011-12
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Click the check box in front of each assessment instrument used by the campus
At least ONE assessment instrument must be selected
If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool
TEA l Division of Federal and State Education Policy 58
Campus Home Page
SPP7 Data Collection 2011-12
>
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Campus Home Page View child List
A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted
TEA l Division of Federal and State Education Policy 59
Duck Daisy
Bunny Bugs
7777
1177
SPP7 Data Collection 2011-12
>
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
TEA l Division of Federal and State Education Policy
60
Duck Daisy 7777
Bunny Bugs 1177
Complete
Complete
SPP7 Data Collection 2011-12
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Campus Home Page Deleting Childrsquos Record
A campus in ldquoNot Submittedrdquo status may delete a childrsquos record
If an Exit record is deleted the entry record will also be deleted
The childrsquos record must be in ldquoCompleterdquo status before it can be deleted
Previous year data cannot be deleted
Data Entry and Certifier can delete data
TEA l Division of Federal and State Education Policy 61SPP7 Data Collection 2011-12
>
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Campus Home Page Submitting Campus Data
Before submitting
bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked
To submit click the Submit Campus Student Record
bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted
After submitting campus
TEA l Division of Federal and State Education Policy 62SPP7 Data Collection 2011-12
>
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home PageCertifying the Data
SPP 763
>
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home Page
District Home Page
bull On menu click the District Home tab to bull Verify every campus in district is
in submitted statusbull Verify that the data entered is
accurate and reliablebull Certify district data by clicking
the Certify buttonbull Return campus level databull Request data to be returned by
TEA after certifying
TEA l Division of Federal and State Education Policy 64SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home Page
TEA l Division of Federal and State Education Policy 65
New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application
Click on numbers at the bottom of table to scroll
through campusesSPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home Page
TEA l Division of Federal and State Education Policy
66
Certifying Data
bull All campuses MUST be in submitted status prior to certifying the district data
bull District Certifier role allows user to access and submit all campuses listed in application
SPP7 Data Collection 2011-12
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home Page
TEA l Division of Federal and State Education Policy
67
The Certify button will be come active once all campuses are in ldquosubmittedrdquo status
bull The District Certifier will be able to check the assurance statementbull Click the Certify button
SPP7 Data Collection 2011-12
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Certifying Data
When you click the Certify button you are assuring the State that you are submitting valid and reliable data
NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo
I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements
outlined by the Texas Education AgencyDivision of Federal and State Education Policy
CERTIFY
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home PageRequest Return from TEA
SPP 769
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Overview of the Return Process
TEA l Division of Federal and State Education Policy 70
Request TEA Return District Home bull C
ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified
bull TEA responds by returning data
bull District Status Certified changes to TEA Returned
Returning Campus Data District Homebull C
ertifier returns data to the Data Entry Agent
bull Campus Status Submitted changes to LEA Returned
Child Entry Exit Outcome pagebull D
ata Entry Agent or Certifier edits entry exit record and saves the data
Resubmit Campus Data Campus Home Pagebull D
ata Entry agent or Certifier resubmits data to be certified
bull Campus status LEA Returned changes to Submitted
Certifying TEA Returned District Home page bull C
ertifier certifies the data
bull Final District and Campus status changes from TEA Returned to Certified
SPP7 Data Collection 2011-12
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Request TEA Return District Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71
Once the district has Certified the District Certifier can request TEA to return data by
bull Select District Admin screen choose appropriate School Year and District
bull Clicking Gobull Clicking the Request TEA
Return buttonbull An e-mail will be generated to
TEA alerting them that district is requesting a return
bull Once TEA returns the data the status will change to TEA Returned
4
3
1
2
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home- Returning Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 72
District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA
If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home Campus Return Process
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 73
1
2
3
4
1Select a campus by clicking the button next to the campus
2Select return reason from drop down menu
3Type notes in Return Notes text box
4Click ldquoReturnrdquo
District Home Page Campus Return Process
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Campus Home Resubmit Campus Data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 74
Notify the Data Entry agent that the campus data has been returned
In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted
To resubmit to the Certifier the Data Entry agent will click the campus home page
Check the assurance statements and click Submit Campus Student Records Status will change to Submitted
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Home Certifying ldquoTEA Returnedrdquo
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 75
1 Verify all campuses are in submitted status
2 Read and check assurance statement
3 Click ldquoCertifyrdquo
4 The Status will change from TEA Returned to Certified
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Certifying when there is no Data to Submit
SPP 776
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
No Data to Submit
TEA l Division of Federal and State Education Policy 77
If your district has no data to submit select the Entry Child Outcome page
SPP7 Data Collection 2011-12
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
78
No Student Data to Submit
Select district and campus Click ldquoGordquo Scroll down to page
Click the link below the student records table ldquoClick here if you have no student data to submitrdquo
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
No Student Data to Submit
Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission
79
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
No Student Data to Submit
Scroll down page Read and check assurances and click submit
Status will change to ldquoSubmittedrdquo
Verify that the campus status changes from Not Submitted to Submitted
Contact district certifier to inform them the campus has been submittedCampus Admin
page
80
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Locating Student Records
Student Search Feature Students with Entry Record and No Exit Record
SPP 7
81
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Student Search Feature
The student search feature allows districts and campuses to search students that have been entered each year
Search by SSN first andor last name
Data entry agents and certifiers have student search option listed on menu at the top of each page
Students with entries only and students with entries and exit records will be listed
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 82
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Student Search Feature
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 83
Enter SSN first andor last name
Click ldquoSearchrdquo
Export list to Excel to print
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 84
Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Students with Entry Record and No Exit Record
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 85
District Certifier may select one or multiple years
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Reports
SPP 7
86
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
User Roles Not all users can view all reports View is based
on the userrsquos role in the application
ESC Viewer
bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals
District Certifier
bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data
Data Entry Agent
bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 87
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
88
Accessing Reports SPP 7
Click on the ldquoReportsrdquo tab on navigation bar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
89
Accessing Reports SPP 7
Most reports have the option of being run by district campus or statewide level
Choose the report type and click the desired report level
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Report levels
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
90
Accessing Reports Confidential Information
The Confidential Information screen will appear once per day
Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
91
Accessing Reports Options
Report options for most reports are similar
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Filtering options
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
92
Report Features Overview
TEA l Division of Federal and State Education Policy
13
2
1
2
3
4
5
4
5
Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year
Footer-Date additional info amp confidentiality message
SPP7 Data Collection 2011-12
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
93
Report Type ESC Viewer
ESC Viewer Reports Available
bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
ESC Viewer Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit
bull Regional Report by District by campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 94
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
ESC Viewer Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 95
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
ESC Viewer Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 96
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
ESC Viewer Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull Statewide Reportbull Regional Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 97
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
ESC Viewer Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98
Outcome 1
Outcome 2
Outcome 3
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
ESC Viewer Status Report
Status Report View district status of certified not certified inactive
bull Regional Report by Districtbull Regional Report by District
by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 99
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
ESC Viewer Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy100
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
101
Report Type District Certifier
District Certifier Reports Available
bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Certified-No Student Data to Submit
Certified-No Student Data to Submit View list of campuses that have no student data to submit
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 102
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Statewide Reportbull Regional Report bull District Reportbull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 103
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 104
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 105
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Progress Data
Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view
bull District Report by Campusbull Statewide Report by Region
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 106
Outcome 1
Outcome 2
Outcome 3
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Status Report
Status Report View district status of certified not certified and inactive
bull District Report by Campus
SPP7 Data Collection 2011-12
TEA l Division of Federal and State Education Policy
107
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Students with Entry Records and No Exit Record
2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application
bull District Report by Campus
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 108
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review
bull Campus Reportbull District Report by Campus
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy109
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
District Certifier Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 110
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
111
Report Type Data Entry Agent
Data Entry Agent Reports Available
bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood
OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Entry Agent Demographics
Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy112
xxxx
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Entry Agent Time in Program
Time in Program View child count by age and length of time in program from Entry to Exit
bull Campus Reportbull District Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 113
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Entry agent Assessment Instruments
Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included
bull District Reportbull Regional Reportbull Statewide Report
SPP7 Data Collection 2011-12TEA l Division of Federal and State Education
Policy114
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Entry Agent Students Potentially Aging Out
Students Potentially Aging Out View a list of children potentially aging out of the program
bull Campus Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 115
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Entry Agent Summary Statements for Early Childhood Outcomes
2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement
bull Campus Reportbull District Reportbull Statewide Report
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 116
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
117
Printing Reports
SPP 7
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
118
PDF Printing and Saving
Click print icon choose PDF format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
PDF Format Save print or scroll through multiple pages
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
119
Excel Spreadsheet Printing and Saving
Click print icon choose Excel format from drop down
SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy
Excel Format Save change format and organize data to meet specific needs
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
120
Data Integrity
SPP 7
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Integrity
Why is data integrity important
bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator
bull This requirement is a factor in the state and local determination process
TEA l Division of Federal and State Education Policy 121SPP7 Data Collection 2011-12
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Integrity
How can you ensure data integrity
bull Review the SPP7 Data Integrity Checklist on the TEA website at
httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Data Integrity
Data Integrity Consequences
bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data
bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy
TEA l Division of Federal and State Education Policy 123SPP7 Data Collection 2011-12
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
TEASE INFORMATION
TEA l Division of Federal and State Education Policy 124
Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx
TEASE Application Reference (links to TEASE Guidance)
TEASE Getting Started Quick Reference (two-page document)
SPP7 Data Collection 2011-12
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom
Printing Reports
PDF Printing and Saving
Excel Spreadsheet Printing and Saving
Data Integrity
Data Integrity (2)
Data Integrity (3)
Data Integrity (4)
TEASE INFORMATION (2)
Slide 125
Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions
1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency
2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency
3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way
4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged
Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee
TEA l Division of Federal and State Education Policy 125
Copyright (c) Texas Education Agency 2008
SPP7 Data Collection 2011-12
Early Childhood Outcomes State Performance Plan Indicator 7 201
Table of Contents
State Performance Plan
Slide 4
Federal Requirements Data Collection
Slide 6
SPP 7 Early Childhood Outcomes
SPP 7 Federal Reporting Categories
COSF Data Collection Process
COSF Data Collection Tool
Instruments Used to Gather Data
Entry and Exit Definitions
Entry Definition
Exit Definition
Entry and Exit data
Data Submission
Prior to Submitting SPP 7 data
Online Data Submission
Timeline for Submitting to TEA
Before Using the Application
Enhancements to 2011-12 online application
TEASE Accessing the Online Data Collection Application
TEASE
Revoking User Roles
TEASE Account
Accessing the online data collection application
SPP 7 Roles
TEASE Shared Service Arrangements Enhancement 2011-12
TEASE Changes Shared Services Arrangements
TEASE Changes Shared Services Arrangements (2)
TEASE Changes Shared Services Arrangements (3)
TEASE INFORMATION
Entry Child Outcomes
Entry Child Outcomes (2)
Entry Child Outcomes Entering New Child
Entry Child Outcomes Entering New Child (2)
Entry Child Outcomes Entering New Child Data
Entry Child Outcomes Entering New child data )
Age Validation Entry Child and Exit Child
Entry Child Outcomes Entering New child data
Entry Child Outcomes Entering New child data (2)
Entry Child Outcomes Editing Childrsquos Record
Transfer child Within District
Transfer child To new District
PET Match Problems
PET Match Problems (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes
Exit Child Outcomes (2)
Exit Child Outcomes (3)
Exit Child Outcomes
Exit Child Outcomes Editing Childrsquos Record
Exit Child Outcomes Things to Remember
Campus Home Page Assessment Viewing and Deleting Records Submi
Campus Home Page
Campus Home Page View child List
Campus Home Page Deleting Childrsquos Record
Campus Home Page Deleting Childrsquos Record (2)
Campus Home Page Submitting Campus Data
District Home Page Certifying the Data
District Home Page
District Home Page
District Home Page (2)
District Home Page (3)
Slide 68
District Home Page Request Return from TEA
Overview of the Return Process
Request TEA Return District Data
District Home- Returning Campus Data
District Home Campus Return Process
Campus Home Resubmit Campus Data
District Home Certifying ldquoTEA Returnedrdquo
Certifying when there is no Data to Submit
No Data to Submit
No Student Data to Submit
No Student Data to Submit (2)
No Student Data to Submit (3)
Locating Student Records Student Search Feature Student
Student Search Feature
Student Search Feature (2)
Students with Entry Record and No Exit Record
Students with Entry Record and No Exit Record (2)
Reports
User Roles Not all users can view all reports View is base
Accessing Reports SPP 7
Accessing Reports SPP 7 (2)
Accessing Reports Confidential Information
Accessing Reports Options
Report Features Overview
Report Type ESC Viewer
ESC Viewer Certified-No Student Data to Submit
ESC Viewer Demographics
ESC Viewer Time in Program
ESC Viewer Assessment Instruments
ESC Viewer Progress Data
ESC Viewer Status Report
ESC Viewer Summary Statements for Early Childhood Outcomes
Report Type District Certifier
District Certifier Certified-No Student Data to Submit
District Certifier Demographics
District Certifier Time in Program
District Certifier Assessment Instruments
District Certifier Progress Data
District Certifier Status Report
District Certifier Students with Entry Records and No Exit Rec
District Certifier Students Potentially Aging Out
District Certifier Summary Statements for Early Childhood Outc
Report Type Data Entry Agent
Data Entry Agent Demographics
Data Entry Agent Time in Program
Data Entry agent Assessment Instruments
Data Entry Agent Students Potentially Aging Out
Data Entry Agent Summary Statements for Early Childhood Outcom