E-Procurement: The Panama experience

World Bank Fiduciary Forum, Washington D.C., USA March, 2010

E-Procurement Evolution

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009

Before PanamaCompra

* Costly and slow processes

* Bidding docs for sale

* Biz Opps all over the place

* Bids published in newspapers

* Contracts are not public

* Secrecy on Budgeted Estimate

PanamaCompraToday

* Purchasing more efficient

* Over U3.1 billion in purchases

* PanamaCompra, country´s portal

* e-Catalog

TransparencyAll procurement info

readily accesible

Strategic Plan for Public

Procurement

PanamaCompra benefits

consolidation and total procurement

modernization

1. More technology2. Standard docs/processes3. Leveraging the market4. Training5. Purchasing plan6. Follow-up and Monitoring

Final objective: Align institutions´s purchases to

Government Budget

What is PanamaCompra?

PanamaCompra is a meeting point between buyers and sellers,

or communities of buyers and sellers, in which they can do

business using integrated global software solutions on line.

Buyers•Reduce transaction costs•Reduce processing time•Find new suppliers•Reduce inventories

MANY suppliers

ONE buyer

Model B2B

Suppliers•Reduce transaction costs•Reduce processing time•Find new clients•Provide better service to existing clients

MANY suppliers

MANY buyers

Marketplace

Marketplace

PanamaCompra V1

1. Find business opportunities by clicking on the category that interests you

2. Follow all public acts from beginning to end

PanamaCompra V1

Search through GoogleJust placing a single word in the search box will bring up all the related acts.

3. Use of GOOGLE Search Engine or Advanced Search

Advanced Search

4. Advanced search by selecting parameters that allow more specific searches

Details of the Purchase5. The system shows information on the details of the act, reference price, time, date and place for presentation of the offer, tender documents and other documents the entity may consider necessary.

Using the e-catalog

Traditional Selection Procedure vs Buying from the catalog

BuyerSupplier

Call for Tender

Time = 25 days

Physical Delivery, Invoice and Payment

Delivery of Proposals

Review and Evaluation of Proposals

Notice of Award to Supplier

Questions and Answers

Requires a SpecificAcquisition

FRAMEWORK CONTRACTBuyer

Orden deCompraOrden de

CompraOrden deCompra

Purchase Order

Supplier

Time = 2 days

Physical Delivery, Invoice and Payment

Acquisitions

PanamaCompra V2.0: the new era

http://www.panamacompra.gob.pa

BUYERS PUBLIC ACCESS SUPPLIERS

Suppliers

Register as a SupplierWhat it is? How to participate?

Courses and TrainingSchedule and statistics, training

Access for Registered Users

User name

Password

Forgot your password

Enter

Registry of Proponents

The system shall notify the supplier automatically every time that any buyer uploads unto the website a public act requiring any of the goods or services

for which it is registered

Search for Business Opportunities

History

Attached Files

Number

Forum

Supplier Desktop

Buyer Desktop

Help Desk

Legal Assistance

Manuals and Users Guides

Training

Support Model

Account Executives

PanamaCompra in numbers

• USD3.1 billion in purchases

• 280,000 public acts

• 16,291 registered suppliers

• 5,130 registered buyers

• USD153 million purchased through the electronic catalog

• 50,000 products in the electronic catalog.

Transparency + Efficiency + Savings + Citizen Oversight

Functions of e-GP put into production throughout the project

PanamaCompra v2

PanamaCompra

E-CommerceModernization of the technological platform

Search Engine

Registration of Proponents

Electronic Signature Offers through the Internet

Electronic Documents

Electronic Messaging

Integration with other Public Management Systems

Electronic payments

Purchase OrdersElectronic Catalogs

Business IntelligenceContract Management

Eldis Iván Sánchez Tuñón

Director General de Contrataciones Públicas

REPUBLIC OF PANAMA

esanchez@panamacompra.gob.pa

Tel. (507) 515-1500

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Questions ?