Updates on eNGAS, eBudget System and Other Related Application Systems18 January 2011 1.
e---NGAS and eNGAS and eNGAS and e----Budget … · the Electronic New Government Accounting System...
Transcript of e---NGAS and eNGAS and eNGAS and e----Budget … · the Electronic New Government Accounting System...
Office and all Regional Offices. All the
District Offices from Regions III, IV-A,
VII, and NCR have put forth a major
effort during CY 2009 to complete
parallel testing of the e-NGAS. These
offices have been spending significant
time in the Central Office with assistance
and supplemental training from the e-
NGAS Team to complete this
challenging task. These efforts have been
very successful, as almost all of these
District Offices have completed parallel
testing and the system is fully operational
in their respective District Office, with
the reminder of these Districts finishing
in the next month. The District Offices
from Regions I, V, X, XIII, and CAR
who are implementing the system in CY
2009 are now beginning the complicated
parallel testing phase of system
implementation.
(Continued on page 4)
Region VII Districts during November
and December. By the end of the year, 66
Offices of the Department will be
utilizing e-Budget.
The roll-out requires that parallel
testing of the system be conducted.
Parallel testing is a challenging time for
the concerned offices as they must
maintain the existing manual system at
the same time as the computerized
system is being implemented. During this
time the manual and computerized
systems must reconcile exactly. The
parallel testing period is usually 6 to 12
months. Upon completion of parallel
testing the system is considered to be
operational and the manual system
discontinued.
Parallel Testing for the e-NGAS was
completed in earlier years for the Central
The DPWH continues to be the
leader among government agencies in the
the roll-out of the e-NGAS and e-Budget
systems. The Department has
implemented the system in more offices
than any other agency. The e-NGAS is
the Electronic New Government
Accounting System that was developed
by the Commission on Audit (COA) and
the e-Budget is the Budget Module to
this system. In CY 2009 the e-NGAS
system is being rolled-out to 50 more
District Engineering Offices and the e-
Budget system is being rolled-out to 49
Districts through the industrious efforts
of the e-NGAS and e-Budget Teams
from CFMS and the respective Regional
Offices, MIS Systems and Network
Administration, and the leadership of
CFMS Director Aristeo O. Reyes.
For the e-NGAS, the system was
already implemented in the Central
Office during CY 2005, all Regional
Offices during CY 2006, and all District
Offices in Regions III, IV-A, VII, and
NCR in CY 2008. During CY 2009, the
system has already been rolled-out to all
District Offices in Regions I, X, XIII and
training is scheduled for all Districts in
CAR and some District Offices in
Region V during October. By the end of
the year, 116 Offices of the Department
will be receiving the benefits of the
system.
For the e-Budget, implementation
was completed for the Central Office and
all Regional Offices early in CY 2009.
During CY 2009, the system has already
been rolled-out to all District Offices in
Region III and IV-A and training is
scheduled for all Districts in NCR and
Inside this issue
IT training - the story continues 2
GAD Corner 3
A look inside the IT Helpdesk 4
July-September 2009 Department of Public Works and Highways Volume X, Issue III
eeee----NGAS and eNGAS and eNGAS and eNGAS and e----Budget RollBudget RollBudget RollBudget Roll----Out Out Out Out Continues...Continues...Continues...Continues...
SAOB Reconciliation with Region IV-A at the CO Training Room
burden because - to their surprise - it
isn’t work but play, and a truly
worthwhile one, at that!
Nothing could be more inspiring
than seeing engineers tapping into their
reserves of creativity and passion. That’s
why nothing could be more tragic than to
see a participant accidentally delete an
almost complete PowerPoint
Presentation, just an hour before the
actual presentation. And that was what
exactly happened to one of the DE
participants in the 3rd batch. But to show
that he has indeed mastered the course,
he was actually able to come up with a
new presentation, in time for the
individual presentation. After everyone
is done the class looked backed at that
incident and just laughed about it,
reminding them of a very important
lesson: Always save your work.
In August 3–5, the time when the
nation was mourning the death of former
President Cory Aquino, an IT Training
for Middle Managers Part I (Introduction
For the third “stormy” quarter of this
year (2009) the MIS – ITTS has, to date,
conducted IT Training courses to 10
batches comprising of various groups of
DPWH employees: Executives
(Directors and Assistant Directors),
Middle Managers (District Engineers and
Assistant District Engineers), Rank and
File employees, all the way to Job Orders
(JOs).
Let’s begin in July… The IT
Training for Executives Part I
(Introduction to Information Technology,
MS Windows, Basic Networking and
MS Outlook) was conducted to the first
batch on July 8–10. The group was
composed of Project Managers and
Assistant Regional Directors. It is quite
common for participants of this training
to feel anxious in the beginning. But it
doesn’t really take long for them to see
that with the skills of the IT Resource
Persons and the assistance of the training
staff, the course is not only easy but also
exciting. Undergoing an IT Training for
most participants revive the magic of
feeling young again, and seeing the
modern world with new eyes.
The IT Training for Middle
Managers Part II on MS Excel and
PowerPoint was likewise conducted on
July 13–17 (3rd batch) and on July 27–31
(4th batch). The most gratifying part for
the MIS and AMMS in these trainings
was to see the participants hooked to
their computer from 7:30 a.m. until
almost 6:00 p.m. This voluntary and
spontaneous show of diligence is, no
doubt, an indication that for the
participants, doing this training is not a
RIMSS TAMBULI July - September 2009 Page 2
IT training IT training IT training IT training –––– the story continues the story continues the story continues the story continues (Going strong despite the storms)
to Information Technology, MS
Windows, Basic Networking and MS
Outlook) was underway. Despite the
gloomy mood of those days, the training
participants continue to enjoy the eye-
opening experience of being in the world
of information technology. On the day
of President Cory’s funeral – although
declared a national holiday – the training
participants have to attend class. But it
turned out to be providential because the
office is very close to the Manila
Cathedral and in fact, the route of the
funeral cortége passed along the street of
the Central Office. Our participants
were able to go out for a close-up view
of the funeral procession when it passed
by the office. That was indeed a blessed
return for the sacrifice of going to work
that day.
Also this August, the MIS
conducted an IT Trainer’s Training for
potential MIS resource speakers on
(Continued on page 3)
Right: Assistant Secretary for
Planning, Maria Catalina E.
Cabral, discussing the DPWH
Mandate and Mission during
the IT Training for Planning
Service Personnel.
Below right: IT Trainer’s
Training Course for IT Re-
source Speaker, August 17-19,
2009
Below left: IT Training for
DEs/ADEs Part II, July 13-17,
2009
RIMSS TAMBULI July - September 2009 Page 3
G AG AG AG A DDDD GGGG e n d e re n d e re n d e re n d e r AAAA n dn dn dn d DDDD e v e l o p m e n te v e l o p m e n te v e l o p m e n te v e l o p m e n t Corner
or lunch to continue practicing their
newly acquired IT skill. Batches 6 and 7
are scheduled on the 3rd and 4th week of
September.
While the 3rd quarter of this year is
literally stormy with the many typhoons
visiting the country, causing landslides
and flooding in many areas, we continue
to count our blessings. As the rains pour
down from heaven, we also storm heaven
with our prayers that God will take care
of our beloved country and protect its
citizens. May we in the Department
continue to grow in our commitment to
service – with power of Information
Technology as our ally.
- Josephine P. Publico and
Anabelle S. de los Reyes (MIS)
Korean Economic Development Cooperation Fund (KEDCF-PMO) Assistant Project Director Nimfa E. Potante
administered the graduation of 48 GAD focal persons from 16 regions during the three (3) day seminar workshop on
Basic Gender and Development, June 29 to July 1, 2009. Also in photo are Committee on GAD (COGAD-TWG) team
leader and members who are the resource speakers of the event (from left to right) Development Planning Division
(DPD-PS) Chief Rebecca T. Garsuta; Flood Control and Sabo Engineering Center (FCSEC-PMO) Project Manager
Dolores M. Hipolito; Public Information Division OIC-Chief Elizabeth P. Pilorin; and Application Development
Division (ADD-MIS) Chief Ma. Nieva S. de la Paz.
DPWH Basic GAD Seminar
August 17 – 19, after several
postponements. This initiative was
aimed to expand the IT Trainers’ pool of
IT Resource Speakers by equipping them
with the necessary knowledge and skills.
Before the end of the training, the
participants did an actual teaching
demonstration before a panel that
critiqued their presentation according to
several criteria like voice, stage presence,
audience rapport, etc. The successful
conduct of the IT Trainers’ Training
gives an assurance that the IT training
activities of the Department will always
be in good and able hands.
The month of September opened
with the Basic Computer Seminar for the
Job Orders of Planning Service, thru the
initiative of Assistant Secretary Ma.
(Continued from page 2)
Catalina A. Cabral. In her lecture at the
closing of the training, she emphasized
the need “to educate and familiarize the
newly hired JOs about the essential
information on DPWH, as part of this
organization”. Asec. Cabral also added
that this seminar could be a powerful tool
to enable Job Order employees to gain a
competitive advantage in the job market,
when they apply to other offices after
their stint at DPWH - or if they want to
consider working in the government.
On the JOs last day of training, the
IT Training for DEs/ADEs on MS Excel
and MS PowerPoint (5th batch) started
their own. As in the four previous
batches who have taken this training, the
participants’ eagerness and active
participation were very evident. They
would hurriedly return to their respective
workstations after taking a quick snack
– 5pm. The problem is
we receive so many calls
and emails, the staff
sometimes can’t keep up.
To be fair to all who are
n need of our service, our
policy is to answer
queries in the order they
are received. Also, keep in mind that
it takes a while starting and
completing a single call, plus there
are still follow-up calls that need to
be completed. Occasionally, you get
to speak to someone right away. But
it is more often the case that there is
a wait. We realize this can be
frustrating, especially if you have
been looking long and hard for this
kind of support. The people we have
helped tell us that sometimes it is
worth the wait.
Q: How many call tickets do the IT
Helpdesk receives in a month?
A: On an average, they log about 450.
There are times when there is a spike
in calls and emails. It usually
happens after holidays when
everyone’s back to work and they
see there is something wrong in their
Q: Who am I talking to when I call the
IT Helpdesk?
A: Often the first person you speak to is
our IT Helpdesk Officer, namely
Tanya Magno, Lilibeth Colendra,
Amor Ofalla or Sally Labao. They
are staff members of the IT Helpdesk
Section, who will help you if they
could, else they would take the
necessary steps to ensure that your
issue or concern is properly assigned
to a support group within the MIS.
To better assist you, our Helpdesk
Officers would be requesting basic
information such as:
1. Brand/model of your equipment
(e.g. AcerPower S290, Dell
Optiplex GX 520, HP Deskjet
1120C)
2. Serial number (usually found at
the sticker on the CPU)
3. Short description of the problem
Q: Why can’t I talk to someone right
away when I call? And why does it
take a while to get a call back?
A: That is a great question and people
often ask it. Right now we have 4
staff who work the rounds from 8am
workstations or when there is a
technical problem with our service
provider such as the recent fiber
optic break in China and Taiwan
causing slow and intermittent
connection, internet browsing and
email.
Q: I can’t call during the day… Is there
another way of reaching the IT
Helpdesk?
A: You can leave a call log on the
intranet web access. Just visit our
Intranet website at http://dpwhweb/
and click the IT Helpdesk Online.
Please use your network account and
password to log-in your issue. Or
you can always reach us by email at
[email protected]. If there
are times when you are available to
be called back, please say so in your
email or call log.
RIMSS TAMBULI July - September 2009 Page 4
RIMSS TAMBULI is a quarterly publication of
DPWH’s Road Information and Management
Support System Project with editorial business
address at:
DPWH Head Office
IT Equipment Maintenance Section - MIS
G/F ICC Bui lding
Bonifacio Drive, Port Area, Manila
Phone: 3043202 / 3043558 Fax: 3043185
http://www.dpwh.gov.ph
Parallel Testing for e-Budget
has also been progressing well. The
Central Office and all Regional Offices
have completed parallel testing earlier in
CY 2009 through their tireless efforts
with assistance from the e-Budget Team.
The District Offices from Regions III, IV
-A, VII and NCR who are implementing
the system in CY 2009 are now
beginning the parallel testing phase of
system implementation.
The Department under the
direction of Director Aristeo O. Reyes
has made it a priority to improve upon
its financial management practices with
(Continued from page 1)
the e-NGAS and e-Budget being the
cornerstone of the financial management
improvements of the Department. The e-
NGAS and e-Budget provides the
Department the ability to improve upon
its financial information and reporting.
While the implementation of the system
is on-going, the Department is already
obtaining many of the benefits of the
system. Financial reports are prepared
more-timely using the system. Financial
information is available at the fingertips
of all users, and the list goes on and on.
Completion of the e-NGAS roll
-out to all Department Offices is planned
for completion within the next two years
and e-Budget within the next three years.
Once the systems are operational in all
Department Offices the full benefits of
the system will realized. The e-NGAS
and e-Budget provides the tools needed
by the Department to better manage its
finances. — D. Michael Cleary
A look inside the IT Helpdesk
Special Feature:Special Feature:Special Feature:Special Feature: