Dunning Procedure in Vendor Master

Dunning Procedure Vendor Master

Prepared By: Ms. Pramila Nagaraj First Class MBA Finance Graduate (2010) - FRESHER Global Academy of Technology, Bangalore (VTU- Belgaum) SAP Financials Associate Certified Consultant – Trainee/Fresher Certified Candidate @ Source One Management Services Pvt. Ltd Bangalore

2013 Copy Rights Reserved © SourceOne Management Services Pvt Ltd, Bangalore


Dunning procedure in Vendor master

3.3.3.4.1.2 Dunning Procedure

3.3.3.4.1.2.1 Defining Dunning Procedures

Use

You enter the settings that control the dunning program by:

1. Specifying the company codes to include in dunning.

2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date

determination and number of dunning levels)

3. Setting the dunning charges.

4. Specifying the net payment due date at which a particular dunning level is reached.

5. Specifying the dunning notice you want to send to your customers.

The following dunning procedures have been defined for dunning customers:

0001 Four-level dunning notice, every two weeks

Z030 Interest calculation after 30 days

The dunning procedure Z030 specifies that customers who do not pay within 30 days are automatically in arrears.

The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open

items using the interest calculation program (see also the section on the interest calculation program).

Procedure

1. Access the activity using one of the following navigation option:

Transaction code SPRO

IMG menu Financial Accounting (NEW) ® Accounts Receivable/

Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure ® Define Dunning Procedures

2. Choose New procedure.

3. Make the following entries:

Field name Entry

Dunn.Procedure 0001

Name Four-level dunning notice, every two weeks

Dunning Interval in Days 014

No.of dunning levels 4

Total due items from dunning level

3

Min.days in arrears (acct)

6

Line item grace periods

2

Public hol.cal.ID

08

Interest indicator

01

Standard transaction dunning X

Ref.Dunning Procedure for Texts 0001


4. Choose Dunning Levels.

5. Maintain the following entries:

Field name Dunning level 1 Dunning level 2 Dunning level 3 Dunning level 4

Days in arrears 2 16 30 44

Calculate interest X X

Always dun X

Print all items X X

Payment deadline 10 7

6. Choose Charges, enter currency EUR and make the following entries:


Dunn.charge 5 5 10 10

7. Choose Minimum Amounts, enter currency EUR and make the following entries:


Minimum amount 1 2 5 10

Min.amt for interest 1 5 10 10

8. Choose Dunning Texts, enter company code BP01 and choose account type customer. Make the following

entries:

Field Dunning level 1 Dunning level 2 Dunning level 3 Dunning level 4

Form Z_F150_DUNN_01 Z_F150_DUNN_01 Z_F150_DUNN_02 Z_F150_DUNN_02

9. Choose Save.

10. Choose Back and maintain the next dunning procedure.

11. Choose New procedure.


Field name Entry

Dunning Procedure Z030

Name Interest Calculation after 30 days

Dunning Interval in Days 014

No.of dunning levels 2

Public hol.cal.ID

08

Interest indicator

01

Standard transaction dunning X

Ref.Dunning Procedure for Texts Z030

13. Choose Dunning Levels.

14. Maintain the following entries:

Field name Dunning level 1 Dunning level 2

Days in arrears 14


Calculate interest X X

Print all items X X

Payment deadline 7

15. Choose Dunning Texts, enter company code BP01 and choose account type customer.


Field name Dunning level 1 Dunning level 2

Form Z_F150_DUNN_04 Z_F150_DUNN_04

17. Choose Save.

3.3.3.4.1.2.2 Defining Dunning Procedures

Use

In this activity you enter the settings that control the dunning program.

Procedure




Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure ® Define Dunning Procedures

2. Choose the menu Environment ® Company Code Data and make the following entries:

Company Code Dunning by Area Separate Dunn. Notice Ref. Comp. Code Sort. Variant Acct Sort.

Variant Items Dunn. Comp. code

BP01 BP01 K1 P1 BP01

3.3.3.4.1.2.3 Defining Interest Rates

Use

In the dunning program, an interest rate of 7.68% has been defined for interest indicator 01 and the currency EUR.

This interest rate is the same as the rate set for the interest calculation program and is calculated from the discount

rate (2.68%) and a surcharge of 5%.

Procedure




Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure ® Define Interest Rates


Interest Indicator Currency Valid from Debit Interest Credit Interest

01 01.01.1991 7.680 7.680

01 PHP 01.01.1991 7.680 7.680

3.3.3.4.2 Printout

3.3.3.4.2.1 Defining Sender Details for Dunning Forms


Use

In this activity, you define which standard texts are used for the header, the footer, and the sender address in the

letter window for each company code.

Procedure




Accounts Payable ® Business Transactions ® Dunning ® Printout ® Define Sender Details for Dunning Forms


Dunning Area Text ID Header Text Footer Text Signature Text Sender

ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

3.3.3.4.2.2 Allowing Dunning with SAP script Forms

Use

You have the possibility to use either SAP script forms or Smart Forms in the dunning procedure. In this transaction

you have to specify which forms are used for dunning in this system.

This table is cross-client. Any changes you make in this table will take effect in all clients of your system.

Prerequisites

You have processed the previous mentioned steps.

Procedure

1. Access the activity using one of the following navigation options:

Transaction code BF31

IMG menu Financial Accounting (NEW) Financial Accounting Global Settings (New) Tools Customer

Enhancements Business Transaction Events Settings P/S Function Modules u2026 of an SAP appl.

2. On the Change View Publish & Subscribe BTE: SAP Enhancement: Overview screen, check - and if necessary

change - the following entries:

Field name Description User action and values Notes

Event Event (Business Transaction Event) 00001720 this entry already exists

Country Ctr (Country ISO Code) Blank

Appl. Appl. (Application Indicator for BTE) FI-FI

Funct Function Module FI_PRINT_DUNNING_NOTICE this function module needs to be entered if

SAPSCRIPT forms should be used

3. Choose Save.

If you want to use Smart Forms then you have to enter for above mentioned event 00001720 function module

FI_PRINT_DUNNING_NOTICE_SMARTF. Please be aware that in installation guide and configuration guide the set

up for customizing is only made for dunning with SAP script forms and not for dunning with Smart Forms.

Question: We create dunning for customer to send them reminders for payment....But why do we use dunning for vendors?

Answer:


If you dun customers who are also vendors and want to clear the items, the dunning program lists both the overdue

customer items and the overdue vendor items in the dunning proposal, and determines a joint balance. When you

dun a customer who is also a vendor, only the master record information of the customer is relevant. The items can

only be cleared if the same dunning procedure has been defined in the standard dunning area for both customer and

vendor.

Dunning Procedure in Vendor Master

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