DUNGOG SHIRE COUNCILThat Council resume the Order of Council business. Moved Cr J Lyon Seconded Cr K...

DUNGOG SHIRE COUNCIL

EXTRA ORDINARY MEETING

MINUTES

27 MAY 2019

Dungog Shire Council Extra Ordinary Meeting Minutes 26 June 2019

Meeting commenced at 6.00 pm. PRESENT: Mayor T Norman and Councillors K Murphy, J Connors, J Lyon, D Rayward, S Low AM, R Booth and G Riley.

OFFICERS IN ATTENDANCE: C Nichols, General Manager, S Chandler, Executive Manager Corporate Services, S Hitchens, Executive Manager Infrastructure & Assets, J Tupper, Manager Planning and P Minett, Manager Environmental Services.

APOLOGIES: Councillor G Wall ABSENT: Nil ACKNOWLEDGEMENT: Mayor T Norman. DECLARATION OF INTERESTS: Nil

##### MOTION That the Order of Council business be suspended to allow members of the

public to address Council. Moved Cr R Booth Seconded Cr G Riley

Carried. The Order of Council business was suspended at 6.01 pm.

Richard Bennett spoke on the General Managers Report No. 1 and in favour of his submission. MOTION That Council resume the Order of Council business.

Moved Cr J Lyon Seconded Cr K Murphy

Carried. The Order of Council business resumed at 6.07 pm.

#####


CORPORATE SERVICES DEPARTMENT REPORTS 1. MAKING OF RATES AND CHARGES FOR THE YEAR COMMENCING

1 JULY 2019

FILE NO: EF08/537

ANNEXURES: Nil

AUTHOR: Finance Officer - Revenue

COMMUNITY STRATEGIC PLAN:

Dungog Shire Council Governance & Finance

DELIVERY PROGRAM: Strategy 5: Council undertakes prudent financial management to ensure its long-term viability

Road OFFICERS RECOMMENDATION: That in accordance with Chapter 15 of the Local Government Act 1993, Council make the following rates and charges for the year 1 July 2019 to 30 June 2020:- (A) ORDINARY RATES

(i) The Farmland Category of the Ordinary Rate shall consist of a Base Amount

to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be three hundred and eighty two dollars and seventy cents ($382.70) on all rateable land within the category, within the Shire; and

the percentage of the total amount payable by the levying of the Rate

for the Farmland Category of the Ordinary Rate that the levying of the Base Amount will produce, is 14.99%.

(b) the ad valorem amount shall be zero point three six four eight (0.3648)

cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(ii) The Residential Category, excepting Sub-categories Clarence Town, Dungog

and Village, of the Ordinary Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be three hundred and ninety dollars and

twenty cents ($390.20) on all rateable land within the category, within the Shire; and


for the Residential Category of the Ordinary Rate that the levying of the Base Amount will produce, is 31.6%.

(b) the ad valorem amount shall be zero point three zero seven five

(0.3075) cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(iii) The Residential - Clarence Town Sub-category of the Ordinary Rate shall

consist of a Base Amount to which an ad valorem amount is added, as follows:-


(a) the Base Amount shall be three hundred and five dollars and sixty

cents ($305.60) on all rateable land within the sub-category, within the Shire; and


for the Residential - Clarence Town Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 37.5%.

(b) the ad valorem amount shall be zero point four zero five eight

(0.4058) cents in the dollar applied to the land value of all rateable

land within the sub-category, within the Shire.

(iv) The Residential - Dungog Sub-category of the Ordinary Rate shall consist of a

Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be one hundred and eight two dollars and ten cents ($182.10) on all rateable land within the sub-category, within the Shire; and


for the Residential - Dungog Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 21.99%.

(b) the ad valorem amount shall be zero point six two seven four

(0.6274) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(v) The Residential - Village Sub-category of the Ordinary Rate shall consist of a


(a) the Base Amount shall be three hundred and five dollars and eighty cents ($305.80) on all rateable land within the sub-category, within the Shire; and


for the Residential - Village Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 44.6%.

(b) the ad valorem amount shall be zero point three zero three two


(vi) The Business Category, excepting Sub-categories Clarence Town, Dungog

and Village, of the Ordinary Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be five hundred and twenty eight dollars and

eighty five cents ($528.85) on all rateable land within the category, within the Shire; and


for the Business Category of the Ordinary Rate that the levying of the Base Amount will produce, is 48.59%.


(b) the ad valorem amount shall be zero point five zero zero three (0.5003) cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(vii) The Business - Clarence Town Sub-category of the Ordinary Rate shall


(a) the Base Amount shall be four hundred and forty six dollars and

eighty five cents ($446.85) on all rateable land within the sub-category, within the Shire; and


for the Business - Clarence Town Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 49.19%.

(b) the ad valorem amount shall be zero point four eight six five (0.4865)

cents in the dollar applied to the land value of all rateable land within

the sub-category, within the Shire.

(viii) The Business - Dungog Sub-category of the Ordinary Rate shall consist of a


(a) the Base Amount shall be four hundred and thirty nine dollars and seventy five cents ($439.75) on all rateable land within the sub-category, within the Shire; and


for the Business - Dungog Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 41%.

(b) the ad valorem amount shall be zero point five seven nine eight


(ix) The Business - Village Sub-category of the Ordinary Rate shall consist of a


(a) the Base Amount shall be three hundred and ninety dollars and thirty five cents ($390.35) on all rateable land within the sub-category, within the Shire; and


for the Business - Village Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 47.4%.

(b) the ad valorem amount shall be zero point three nine eight zero


(B) HUNTER CATCHMENT CONTRIBUTION (i) That in accordance with the provisions of the Local Land Services Act 2013

and the regulations made thereunder, Council makes for the year commencing 1 July 2019, a Charge of zero point zero one zero nine seven (0.01097), to be applied to the Land Value of land contained in the portion of


the Authority District within the boundaries referred to in Schedule 2 of the said Act, as is located within the Shire; having a Land Value in excess of three hundred dollars ($300.00); and is rateable for the time being under the provisions of the Local Government Act, 1993.

(C) CHARGES

(i) Domestic Waste Management Services

(a) In pursuance of Section 496 of the Local Government Act, 1993 an

Annual Domestic Waste Management Charge of three hundred and ten dollars and zero cents ($310.00) for a weekly service to domestic premises will be levied as follows:-

No. of Services Annual Charge per Assessment per Assessment

1. $ 310.00 2. $ 620.00 3. $ 930.00 4. $1240.00 5. $1550.00 6. $1860.00 7. $2170.00

(b) An Annual Domestic Waste Management Charge of thirty two dollars

and fifty cents ($32.50) for each vacant parcel of rateable land for which the service is available in pursuance of Section 496 of the Local Government Act, 1993.

(ii) Waste Management Services

(a) In pursuance of Section 501 of the Local Government Act, 1993 an annual Waste Management Charge of three hundred and thirty nine dollars and zero cents ($339.00) for a weekly service to business/commercial premises will be levied as follows:-

No. of Services Annual Charge per Assessment per Assessment

1. $ 339.00 2. $ 678.00 3. $1017.00 4. $1356.00 5. $1695.00 6 $2034.00 7 $2373.00 8 $2712.00 9 $3051.00 10 $3390.00 11 $3729.00 12 $4068.00

(b) A Waste Management Charge of three hundred and thirty nine dollars and zero cents ($339.00) per service per annum to non-rateable properties where the weekly service is provided in pursuance of Section 502 of the Local Government Act, 1993.

(iii) Recycling Services

(a) In pursuance of Section 496 of the Local Government Act, 1993 and Annual Recycling Charge of one hundred and thirty five dollars and


zero cents ($135.00) for a fortnightly service will be levied on domestic premises that are subject to the charge.

(b) In pursuance of Section 501 of the Local Government Act, 1993 an annual Recycling Charge of one hundred and thirty five dollars and zero cents ($135.00) per annum for a fortnightly service will be levied to business/commercial premises where the service is provided.

(c) In pursuance of Section 502 of the Local Government Act, 1993 a Recycling Charge of one hundred and thirty five dollars and zero cents ($135.00) per annum for a fortnightly service will be levied to non-rateable properties where the service is provided.

(iv) Sanitary Services

(a) In pursuance of Section 501 of the Local Government Act, 1993 an annual charge of one thousand five hundred and seventy five dollars ($1575.00) per regular service for the weekly removal of nightsoil will be levied as follows:-

No. of Regular Services Annual Charge per Assessment per Assessment

1. $1575.00

(b) In pursuance of Section 501 of the Local Government Act, 1993 an annual charge of two thousand three hundred and thirty dollars ($2330.00) per enhanced service for the weekly removal of nightsoil will be levied as follows:-

No. of Enhanced Services Annual Charge per Assessment per Assessment

1. $2330.00

(V) Stormwater Management Charge

In pursuance of the Local Government (General) Regulation 2005 a levy of twenty five dollars ($25.00) per urban rateable property for planning and provision of urban stormwater management services, with the exception of those properties exempted under the Regulation.

Precis: Council is required to make the rates and charges for the financial year commencing 1 July 2019 in accordance with Sections 535, 537 & 538 of the Local Government Act 1993.

********** RESOLUTION

That in accordance with Chapter 15 of the Local Government Act 1993, Council make the following rates and charges for the year 1 July 2019 to 30 June 2020:- (A) ORDINARY RATES

(i) The Farmland Category of the Ordinary Rate shall consist of a



(a) the Base Amount shall be three hundred and eighty two dollars and seventy cents ($382.70) on all rateable land within the category, within the Shire; and

the percentage of the total amount payable by the

levying of the Rate for the Farmland Category of the Ordinary Rate that the levying of the Base Amount will produce, is 14.99%.

(c) the ad valorem amount shall be zero point three six four

eight (0.3648) cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(ii) The Residential Category, excepting Sub-categories Clarence

Town, Dungog and Village, of the Ordinary Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be three hundred and ninety

dollars and twenty cents ($390.20) on all rateable land within the category, within the Shire; and


levying of the Rate for the Residential Category of the Ordinary Rate that the levying of the Base Amount will produce, is 31.6%.

(b) the ad valorem amount shall be zero point three zero

seven five (0.3075) cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(iii) The Residential - Clarence Town Sub-category of the Ordinary

Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be three hundred and five

dollars and sixty cents ($305.60) on all rateable land within the sub-category, within the Shire; and


levying of the Rate for the Residential - Clarence Town Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 37.5%.

(b) the ad valorem amount shall be zero point four zero

five eight (0.4058) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(iv) The Residential - Dungog Sub-category of the Ordinary Rate

shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be one hundred and eight two

dollars and ten cents ($182.10) on all rateable land within the sub-category, within the Shire; and


levying of the Rate for the Residential - Dungog Sub-


category of the Ordinary Rate that the levying of the Base Amount will produce, is 21.99%.

(b) the ad valorem amount shall be zero point six two

seven four (0.6274) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(v) The Residential - Village Sub-category of the Ordinary Rate

shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be three hundred and five

dollars and eighty cents ($305.80) on all rateable land within the sub-category, within the Shire; and


levying of the Rate for the Residential - Village Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 44.6%.

(b) the ad valorem amount shall be zero point three zero

three two (0.3032) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(vi) The Business Category, excepting Sub-categories Clarence

Town, Dungog and Village, of the Ordinary Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be five hundred and twenty

eight dollars and eighty five cents ($528.85) on all rateable land within the category, within the Shire; and


levying of the Rate for the Business Category of the Ordinary Rate that the levying of the Base Amount will produce, is 48.59%.

(b) the ad valorem amount shall be zero point five zero

zero three (0.5003) cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(vii) The Business - Clarence Town Sub-category of the Ordinary

Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be four hundred and forty six

dollars and eighty five cents ($446.85) on all rateable land within the sub-category, within the Shire; and


levying of the Rate for the Business - Clarence Town Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 49.19%.


(b) the ad valorem amount shall be zero point four eight six five (0.4865) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(viii) The Business - Dungog Sub-category of the Ordinary Rate shall


(a) the Base Amount shall be four hundred and thirty nine

dollars and seventy five cents ($439.75) on all rateable land within the sub-category, within the Shire; and


levying of the Rate for the Business - Dungog Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 41%.

(b) the ad valorem amount shall be zero point five seven

nine eight (0.5798) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(ix) The Business - Village Sub-category of the Ordinary Rate shall


(a) the Base Amount shall be three hundred and ninety

dollars and thirty five cents ($390.35) on all rateable land within the sub-category, within the Shire; and


levying of the Rate for the Business - Village Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 47.4%.

(b) the ad valorem amount shall be zero point three nine

eight zero (0.3980) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(B) HUNTER CATCHMENT CONTRIBUTION (i) That in accordance with the provisions of the Local Land

Services Act 2013 and the regulations made thereunder, Council makes for the year commencing 1 July 2019, a Charge of zero point zero one zero nine seven (0.01097), to be applied to the Land Value of land contained in the portion of the Authority District within the boundaries referred to in Schedule 2 of the said Act, as is located within the Shire; having a Land Value in excess of three hundred dollars ($300.00); and is rateable for the time being under the provisions of the Local Government Act, 1993.

(C) CHARGES

(i) Domestic Waste Management Services


(a) In pursuance of Section 496 of the Local Government Act, 1993 an Annual Domestic Waste Management Charge of three hundred and ten dollars and zero cents ($310.00) for a weekly service to domestic premises will be levied as follows:-

No. of Services Annual

Charge per Assessment per

Assessment

1. $ 310.00 2. $ 620.00 3. $ 930.00 4. $1240.00 5. $1550.00 6. $1860.00 7. $2170.00

(b) An Annual Domestic Waste Management Charge of

thirty two dollars and fifty cents ($32.50) for each vacant parcel of rateable land for which the service is available in pursuance of Section 496 of the Local Government Act, 1993.

(ii) Waste Management Services

(a) In pursuance of Section 501 of the Local Government Act, 1993 an annual Waste Management Charge of three hundred and thirty nine dollars and zero cents ($339.00) for a weekly service to business/commercial premises will be levied as follows:-

No. of Services Annual Charge

per Assessment per Assessment

1. $ 339.00 2. $ 678.00 3. $1017.00 4. $1356.00 5. $1695.00 6 $2034.00 7 $2373.00 8 $2712.00 9 $3051.00 10 $3390.00 11 $3729.00 12 $4068.00

(b) A Waste Management Charge of three hundred and thirty nine dollars and zero cents ($339.00) per service per annum to non-rateable properties where the weekly service is provided in pursuance of Section 502 of the Local Government Act, 1993.

(iii) Recycling Services

(a) In pursuance of Section 496 of the Local Government Act, 1993 and Annual Recycling Charge of one hundred and thirty five dollars and zero cents


($135.00) for a fortnightly service will be levied on domestic premises that are subject to the charge.

(b) In pursuance of Section 501 of the Local Government Act, 1993 an annual Recycling Charge of one hundred and thirty five dollars and zero cents ($135.00) per annum for a fortnightly service will be levied to business/commercial premises where the service is provided.

(c) In pursuance of Section 502 of the Local Government Act, 1993 a Recycling Charge of one hundred and thirty five dollars and zero cents ($135.00) per annum for a fortnightly service will be levied to non-rateable properties where the service is provided.

(iv) Sanitary Services

(a) In pursuance of Section 501 of the Local Government Act, 1993 an annual charge of one thousand five hundred and seventy five dollars ($1575.00) per regular service for the weekly removal of nightsoil will be levied as follows:-

No. of Regular Services Annual Charge

per Assessment per Assessment

1. $1575.00

(b) In pursuance of Section 501 of the Local Government Act, 1993 an annual charge of two thousand three hundred and thirty dollars ($2330.00) per enhanced service for the weekly removal of nightsoil will be levied as follows:-

No. of Enhanced Services Annual

Charge per Assessment per

Assessment

1. $2330.00

(V) Stormwater Management Charge

In pursuance of the Local Government (General) Regulation 2005 a levy of twenty five dollars ($25.00) per urban rateable property for planning and provision of urban stormwater management services, with the exception of those properties exempted under the Regulation.

Moved Cr R Booth, Seconded Cr D Rayward.

Carried.


2. DETERMINATION OF MAXIMUM INTEREST RATE ON OVERDUE RATES AND CHARGES

FILE NO: EF08/537

ANNEXURES: Nil

AUTHOR: Finance Officer - Revenue


Dungog Shire Council Governance & Finance

DELIVERY PROGRAM: Strategy 5: Council undertakes prudent financial management to ensure its long-term viability

Road OFFICERS RECOMMENDATION: That Council set the rate of interest on overdue Rates and Charges for the 2019/2020 rating year at 7.5%. Precis: In accordance with Section 566 of the Local Government Act 1993, interest accrues on rates and charges that remain unpaid after they become due and payable and that the rate of interest is set by Council but must not exceed the rate specified for the time being set by the Minister by notice published in the Gazette.

********** RESOLUTION

That Council set the rate of interest on overdue Rates and Charges for the 2019/2020 rating year at 7.5%. Moved Cr G Riley, Seconded Cr R Booth.

Carried.


GENERAL MANAGERS REPORTS

1. ADOPTION OF INTEGRATED PLANNING & REPORTING FRAMEWORK DOCUMENT – OPERATIONAL PLAN

FILE NO: EF09/142

ANNEXURES: A Submission

AUTHOR: The General Manager

OFFICERS RECOMMENDATION: 1. That Council adopt the Draft Operational Plan 2019-2020 and Budget as exhibited. 2. That Council adopt the 2019/2020 Pricing Policy as exhibited. 3. That the Council approve expenditure and vote money as detailed within the Councils

2019/2020 Budget. 4. That the General Manager be authorised to make amendments of a minor nature to

the content or layout of the final documents if required. Precis: Reporting on the public exhibition period of the draft Operational Plan 2019-2020.

******** MOTION

1. That Council adopt the Draft Operational Plan 2019-2020 and Budget with the inclusion of the following KPI to Rural and Urban Development – 4.2: All DA’s that are not determined within 60 business days are to be listed in the Business Papers – a brief explanation for delays in processing to be attached. 2. That Council adopt the 2019/2020 Pricing Policy as exhibited. 3. That the Council approve expenditure and vote money as detailed

within the Councils 2019/2020 Budget. 4. That the General Manager be authorised to make amendments of a

minor nature to the content or layout of the final documents if required. 5. The submission from Mr Bennett be the subject of a further report to

Council. Moved Cr D Rayward, Seconded Cr J Connors.

Carried.


2. WILLIAMS RIVER HOLIDAY PARK

FILE NO: EF11/56

ATTACHMENT 1 Collated responses to formal stakeholder consultation

ANNEXURES A Aerial Map

AUTHOR: The General Manager


Local Economy

DELIVERY PROGRAM: Strategy 8: Identify and develop, in partnership with local business operators, local tourism opportunities with a focus on overnight stay visitors to the Shire.

RECOMMENDATION THAT: 1. The report be received and noted.

2. Council notes that an updated approval has been granted to operate sixty three (63)

sites at the top of the Williams River Holiday Park adjacent to Durham Street and the area at the south eastern side (right hand side) of the access road into the Park (on the Council owned land). This component of the Park is now compliant with the Local Government (Manufactured Homes Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.

3. Council require caravan/annex owners who reside at Williams River Holiday Park to

enter into Long Term Casual Agreement with Council that accord with the requirements of the Crown Land Management Act 2016.

4. A staged program be implemented for the reopening and revitalisation of the

remainder of the Williams River Holiday Park that includes:

a. As per Annexure ‘A’ of this Report, an area be designated for non-self contained short term sites (ie: tents) – this location is already included in the 63 approved sites.

b. As per Annexure ‘A’ of this Report, an area designated for self-contained sites (self contained requiring an ensuite facility with at least a shower, toilet and hand basin and the ability to collect and dispose of grey water appropriately into a dumpsite). This will increase capacity at the Park to an additional thirty four (34) sites for this purpose.

c. To facilitate (b) above, the installation of further fire hose reels and potable water taps are required to facilitate access by (as defined in the Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005) self-contained recreational vehicles and caravans.

d. Installation of an additional fire hose reel adjacent to the boat ramp for safety reasons and to facilitate expansion of the already reopened section of the riverside area – creating an opportunity for approximately 8 further self contained sites.

e. The removal of dilapidated onsite cabins at the Williams River Holiday Park allowing their former locations to be refitted as powered sites which will enable Council to seek permission for a further five (5) camping sites.


f. Council enter into a Memorandum of Understanding with Dungog Regional Tourism to access the Restart NSW – Regional Growth Environment and Tourism Fund grant monies for Williams River Holiday Park ($65,000) for the purposes of extending water services to the Park.

5. Council note that the Clarence Town Hoedown has submitted to Council’s Planning

Department a Development Application for consideration. 6. Further engagement be undertaken by Council’s Manager Business Strategy and

Investment with the organisers of the Clarence Town Hoedown to determine the most appropriate approach for events based camping at both Williams River Caravan Park and Wharf Reserve.

7. Council’s Manager Business Strategy engage with the Clarence Town Military Swim

In regarding their needs for events based camping. 8. That “events based camping” for periods of no longer than six (6) weeks per calendar

year be allowable at the Williams River Caravan Park and Wharf Reserve where the event is conducted (all or in part) on the site in accordance with relevant planning approvals and health and safety guidelines.

9. There be further investigation into the feasibility of and potential funding for a

permanently situated or moveable amenities block in the high hazard floodway of Williams River Holiday Park to enable the opening up of the riverside area to non self-contained visitation. Should these opportunities arise a further report to Council is required.

10. In accordance with decisions made tonight by Council that if required a submission to

Council of a revised Section 68 Approval application for the site be prepared by the General Manager

11. In accordance with decisions made tonight by Council, a further application be made

to NSW Crown Lands seeking concurrence to operate on areas proposed for reopening

12. The Williams River Holiday Park continue to operate under the care and control of

Dungog Shire Council until such time that it is appropriate to commence an expression of interest or tender process regarding the future management of the site. A further report to Council will be required to resolve on this matter.

13. Council not progress the use of Lions Park for the purposes of expanding the

Williams River Holiday Park. 14. Council formally thank the Clarence Town Lions for their cooperation in moving the

dump point to Lions Park thus creating an environmentally compliant and more accessible facility.

15. Council lodge a Development Application for primitive camping at the Wharf Reserve,

with this application to be externally assessed.

16. Council acknowledge the significant contribution of all stakeholders in the process of reopening the Williams River Holiday Park.

Precis: The purpose of this report is to report on the outcomes of community consultation processes in regard to the future of the Williams River Holiday Park and to propose a series of actions to complete the Park’s reopening and to guide its ongoing operations.


The report utilises the framework of issues and questions distributed to stakeholders on 27 May 2019.

******** AMENDMENT

THAT:

1. The report be received and noted.

2. Council notes that an updated approval has been granted to operate sixty three (63) sites at the top of the Williams River Holiday Park adjacent to Durham Street and the area at the south eastern side (right hand side) of the access road into the Park (on the Council owned land). This component of the Park is now compliant with the Local Government (Manufactured Homes Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.

3. Council require caravan/annex owners who reside at Williams River Holiday Park to enter into Long Term Casual Agreement with Council that accord with the requirements of the Crown Land Management Act 2016

4. A staged program be implemented for the reopening and revitalisation

of the remainder of the Williams River Holiday Park that includes:







5. Council note that the Clarence Town Hoedown has submitted to

Council’s Planning Department a Development Application for consideration.

6. Further engagement be undertaken by Council’s Manager Business Strategy and Investment with the organisers of the Clarence Town


Hoedown to determine the most appropriate approach for events based camping at both Williams River Caravan Park and Wharf Reserve.

7. Council’s Manager Business Strategy engage with the Clarence Town Military Swim In regarding their needs for events based camping.

8. That “events based camping” for periods of no longer than six (6) weeks per calendar year be allowable at the Williams River Caravan Park and Wharf Reserve where the event is conducted (all or in part) on the site in accordance with relevant planning approvals and health and safety guidelines.

9. There be further investigation into the feasibility of and potential funding for a permanently situated or moveable amenities block in the high hazard floodway of Williams River Holiday Park to enable the opening up of the riverside area to non self-contained visitation. Should these opportunities arise a further report to Council is required.

10. In accordance with decisions made tonight by Council that if required a

submission to Council of a revised Section 68 Approval application for the site be prepared by the General Manager

11. In accordance with decisions made tonight by Council, a further application be made to NSW Crown Lands seeking concurrence to operate on areas proposed for reopening

12. The Williams River Holiday Park continue to operate under the care and control of Dungog Shire Council until such time that it is appropriate to commence an expression of interest or tender process regarding the future management of the site. A further report to Council will be required to resolve on this matter.

13. Council not progress the use of Lions Park for the purposes of expanding the Williams River Holiday Park.

14. Council formally thank the Clarence Town Lions for their cooperation in moving the dump point to Lions Park thus creating an environmentally compliant and more accessible facility.

15. Council lodge a Development Application for primitive camping at the Wharf Reserve, with this application to be externally assessed.


Moved Cr S Low AM, Seconded Cr R Booth.

SUBSEQUENT AMENDMENT THAT:

1. The report be received and noted.

2. Council notes that an updated approval has been granted to operate

sixty three (63) sites at the top of the Williams River Holiday Park adjacent to Durham Street and the area at the south eastern side (right hand side) of the access road into the Park (on the Council owned land). This component of the Park is now compliant with the Local Government (Manufactured Homes Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.


3. Council require caravan/annex owners who reside at Williams River

Holiday Park to enter into Long Term Casual Agreement with Council that accord with the requirements of the Crown Land Management Act 2016











6. Further engagement be undertaken by Council’s Manager Business Strategy and Investment with the organisers of the Clarence Town Hoedown to determine the most appropriate approach for events based camping at both either Williams River Caravan Park and or Wharf Reserve.

7. Council’s Manager Business Strategy engage with the Clarence Town Military Swim In regarding their needs for events based camping.

8. That “events based camping” for periods of no longer than six (6) weeks per calendar year be allowable at the Williams River Caravan Park and Wharf Reserve where the event is conducted (all or in part) on the site in accordance with relevant planning approvals and health and safety guidelines, and the Local Government (Manufactured Homes Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.


9. In accordance with decisions made tonight by Council that if required a submission to Council of a revised Section 68 Approval application for the site be prepared by the General Manager

10. In accordance with decisions made tonight by Council, a further application be made to NSW Crown Lands seeking concurrence to operate on areas proposed for reopening

11. The Williams River Holiday Park continue to operate under the care and control of Dungog Shire Council until such time that it is appropriate to commence an expression of interest or tender process regarding the future management of the site. A further report to Council will be required to resolve on this matter.

12. Council not progress the use of Lions Park for the purposes of expanding the Williams River Holiday Park.

13. Council formally thank the Clarence Town Lions for their cooperation in moving the dump point to Lions Park thus creating an environmentally compliant and more accessible facility.

14. Council lodge a Development Application for primitive camping at the Wharf Reserve, with this application to be externally assessed.

15. Council acknowledge the significant contribution of all stakeholders in the process of reopening the Williams River Holiday Park. Moved Cr J Connors, Seconded Cr K Murphy.

Defeated. The Mayor called for a Division. The Division resulted in 3 for 5 against as follows:

For: Crs Booth, Murphy, Connors. Against: Crs Norman, Low, Lyon, Riley, Rayward. On the defeat of the subsequent motion the original amendment became the motion. Councillor Booth requested that his second of the original motion be rescinded and Councillor Lyon became the seconder for the original motion. Councillor Murphy foreshadowed a motion to put forward the original updated recommendation. The original amendment was put and defeated. The Mayor called for a Division. The Division resulted in 1 for 7 against as follows:

For: Crs Low. Against: Crs Norman, Booth, Murphy, Connors, Lyon, Riley, Rayward. MOTION

THAT: 1. The report be received and noted.

2. Council notes that an updated approval has been granted to operate

sixty three (63) sites at the top of the Williams River Holiday Park adjacent to Durham Street and the area at the south eastern side (right hand side) of the access road into the Park (on the Council owned land). This component of the Park is now compliant with the Local Government (Manufactured Homes Estates, Caravan Parks, Camping


Grounds and Moveable Dwellings) Regulation 2005. 3. Council require caravan/annex owners who reside at Williams River

Holiday Park to enter into Long Term Casual Agreement with Council that accord with the requirements of the Crown Land Management Act 2016.











6. Further engagement be undertaken by Council’s Manager Business

Strategy and Investment with the organisers of the Clarence Town Hoedown to determine the most appropriate approach for events based camping at both Williams River Caravan Park and Wharf Reserve.

7. Council’s Manager Business Strategy engage with the Clarence Town

Military Swim In regarding their needs for events based camping. 8. That “events based camping” for periods of no longer than six (6)

weeks per calendar year be allowable at the Williams River Caravan Park and Wharf Reserve where the event is conducted (all or in part) on the site in accordance with relevant planning approvals and health and safety guidelines.

9. There be further investigation into the feasibility of and potential funding

for a permanently situated or moveable amenities block in the high


hazard floodway of Williams River Holiday Park to enable the opening up of the riverside area to non self-contained visitation. Should these opportunities arise a further report to Council is required.

10. In accordance with decisions made tonight by Council that if required a

submission to Council of a revised Section 68 Approval application for the site be prepared by the General Manager

11. In accordance with decisions made tonight by Council, a further

application be made to NSW Crown Lands seeking concurrence to operate on areas proposed for reopening

12. The Williams River Holiday Park continue to operate under the care

and control of Dungog Shire Council until such time that it is appropriate to commence an expression of interest or tender process regarding the future management of the site. A further report to Council will be required to resolve on this matter.

13. Council not progress the use of Lions Park for the purposes of

expanding the Williams River Holiday Park. 14. Council formally thank the Clarence Town Lions for their cooperation in

moving the dump point to Lions Park thus creating an environmentally compliant and more accessible facility.

15. Council lodge a Development Application for primitive camping at the

Wharf Reserve, with this application to be externally assessed.


Moved Cr K Murphy, Seconded Cr R Booth.

Carried. The Mayor called for a Division. The Division resulted in 7 for 1 against as follows:

For: Crs Norman, Low, Lyon, Riley, Rayward, Booth, Murphy. Against: Connors. There being no further business the meeting terminated at 7.33 pm. Confirmed: ................................................

Mayor

Date: ….....................................................

Confirmed: ….............................................

General Manager

Date: ........................................................

DUNGOG SHIRE COUNCILThat Council resume the Order of Council business. Moved Cr J Lyon Seconded Cr K...

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Transcript of DUNGOG SHIRE COUNCILThat Council resume the Order of Council business. Moved Cr J Lyon Seconded Cr K...