Drilling Down on General Ledger in Dynamics GP · 2019-06-26 · 6/26/2019 1 Drilling Down on...
16
6/26/2019 1 Drilling Down on General Ledger in Dynamics GP June 27, 2019 TO RECEIVE CPE CREDIT • Participate in entire webinar • Answer attendance checks & polls when they are provided • If you are viewing this webinar in a group, complete group attendance form All group attendance forms must be submitted to [email protected] within 24 hours of live webinar Answer attendance checks & polls when they are provided • If all eligibility requirements are met, each participant will be emailed their CPE certificate within 15 business days of live webinar
Transcript of Drilling Down on General Ledger in Dynamics GP · 2019-06-26 · 6/26/2019 1 Drilling Down on...
6/26/2019
1
Drilling Down on General Ledger in Dynamics GPJune 27, 2019
TO RECEIVE CPE CREDIT
• Participate in entire webinar
• Answer attendance checks & polls when they are provided
• If you are viewing this webinar in a group, complete group attendance form All group attendance forms must be submitted to [email protected] within 24
hours of live webinar Answer attendance checks & polls when they are provided
• If all eligibility requirements are met, each participant will be emailed their CPE certificate within 15 business days of live webinar
6/26/2019
2
INTRODUCTIONS
Charles Allen Senior Managing Consultant• More than 27 years of experience • Microsoft MVP
AGENDA • Accounts – Posting, Unit & Allocation
• Transactions
• Navigation Lists
• Inquiries & Reports
• Q&A
6/26/2019
3
Accounts
ACCOUNTS• Three types
• Posting – For storing periodic balances of financial results
• Unit – For storing periodic balances of statistical data, like number of patients or customers
• Allocation – For breaking an entry into different accounts using predefined percentages or unit account ratios
6/26/2019
4
POSTING ACCOUNTS
• Accessed via Cards >> Accounts
• Must be unique
• Can be changed using PSTL
• Can be imported using Integration Manager
• Can be created using Mass Modify
POSTING ACCOUNTS
• Inactive – Can make an account inactive if it has not been used
• Allow Account Entry – Prevents user entry
• Pay attention to posting type!
6/26/2019
5
POSTING ACCOUNTS
• Level of Posting – Drives the detail based on posting settings
• Include in Lookup – Determines if users see the accounts by default in subledger modules
• Category – New categories can be created –Useful for financial reporting
• User-Defined – Can be used in lookup windows or other reporting solutions
UNIT ACCOUNTS
• Provides a way to track quantities of items on a periodic basis
• Can be entered in Transaction Entry or imported using Integration Manager
• Do not have to balance on an entry• Budgets can be maintained• Key field – Check the box for Clear Balance
During Year-End Close if you don’t want beginning balances
6/26/2019
6
FIXED ALLOCATION ACCOUNTS
• Used to take an amount entered & break it into parts
• The original amount is not saved
• Based on predefined percentages
• Best practice – Enter an account outside of your posting account range
VARIABLE ALLOCATION ACCOUNTS
• Used to take an amount on a transaction & break it into other accounts
• Based on unit accounts
6/26/2019
7
MASS MODIFY
• Enables you to modify & create accounts based on existing accounts
• Options available• Copy• Inactivate• Delete • Update• Move
RULES FOR ACCOUNTS
• Moving & Deleting rules• No activity for an open period • No account history amounts • Not part of an allocation or unposted transaction • Not part of an unposted transaction • No multicurrency data • No transaction history records
6/26/2019
8
Transaction Entry
• General – Primary window for creating journal entries
• Clearing – Transaction for moving balances between accounts
• Quick Journal – Enables you to set up templates of accounts
TRANSACTION ENTRY
6/26/2019
9
GENERAL JOURNALS
• Multiple methods of data entry• Manual – Enter all the rows• Excel Paste – Paste from a spreadsheet • Copy – Copies a posted journal entry• Correct – Creates reversing & correcting entries from
posted entries
EXCEL PASTE
Column Name How to Use
Distribution Reference Enter text if you use the distribution reference (3rd row) on line items
Account Number Must be formatted like your accounts in GP
Debit Amount Enter a number if the line item is a debit
Credit Amount Enter a number if the line item is a credit
Alias Only used with Analytical Accounting
• You do not need column headers
• Create a spreadsheet & copy the data to be pasted without the column headers
6/26/2019
10
THINGS TO KNOW
• You must enable posting to history in GL Setup to post to a closed (historical) year
• You must enable Voiding/Correcting of Subsidiary Transactions to void or correct a transaction from a subledger module
• Prevent users from deleting transactions by unchecking the Deletion of Saved Transactions
Navigation Lists
6/26/2019
11
NAVIGATION LISTS
• Provide lists of items
• Accounts – List of accounts as well as the ability to approve new accounts
Inquiries & Reports
6/26/2019
12
INQUIRIES• Summary & Detail – Enable you to view period
balances & transaction details for open & closed years
• Account Rollup – Enables you to create summaries of multiple accounts, like all your cash accounts
• Journal Entry Inquiry – Enables you to view a journal entry
REPORTS• Not many standard GL reports!
• Trial Balance – Multiple versions • Cross Reference – Lists of journal entries • Budget – Budget data• Financials – GP financial reporting instead of
Management Reporter
6/26/2019
13
SMARTLISTS• Standard SmartLists
• Account Summary • Account Transactions• Accounts
RESOURCES
• System Administrator’s Guide
• Microsoft Docs (https://docs.Microsoft.com/en-us/)
6/26/2019
14
BKDTECHNOLOGIES SUPPORT CENTER
• BKD Technologies Support Center for Microsoft Dynamics GP 877.253.7778 (toll-free) [email protected] Monday–Friday, 8 a.m.–5 p.m.
6/26/2019
15
BKD, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.
The information contained in these slides is presented by professionals for your information only & is not to be considered as legal advice. Applying specific information to your situation requires careful consideration of facts & circumstances. Consult your BKD advisor or legal counsel before acting on any matters covered.
CPE CREDIT
• CPE credit will be awarded upon verification of participant attendance; however, credits may vary depending on state guidelines
• For questions, concerns or comments regarding CPE credit, please email BKD Learning & Development Department at [email protected]
