In-Sync Exotics 1/04/2013 Board MeetingMinutes from 11/09/2012 Meeting

Called the meeting to order at 6:30 p.m.

Present: Vicky, Chemyn, Colleen, Eddie, Elizabeth, Helen, Lakshmi, Lisa, Ron

REVIEWING OF THE MINUTESReviewed minutes from Board meeting – Colleen makes motion to accept & Chemyn seconds all approved.

Before we started Lark stopped by to show samples of the Benefit Bracelets – decided he could make however he wants, put a tag with ISE info and whatever he sells send us 30%.

PRESIDENT’S REPORT/MEDICAL REPORT COMBINEDOctober

7th - Kibo & Shira home safe and sound. We put them straight in with Nefi and she really seemed glad to see them, (someone her own species). About a week later she wasn't as happy but she's not unhappy either.

8th - Moved Sam & Kodi to their new house. Happy Happy boys. They both loaded up in a cage and transported them with no problems. The only problem we have now is that we still need to knock them out to do blood work and a look over to see how they are doing.

9th - Tramp's DAY USDA visit inspection and gave us another 5 start report 10th - Quisto came and is staying in Kenya’s till we get the bobs moved. 10th - Gideon started seizing again. Having one a day and sometimes he was waiting a day like every other day. We

started him back on pred and gave him .25 Valium during this seizure. 11th -Moved Jasper, Chance & Lydia to York and took Gideon to York for play date for 5 hours did great! Gideon seizure

again. 12th - Holy shit nothing happen today 13th - Gideon seizure again, ugggg. Started Gideon on phenobarbital at 4g twice a day. Also started him on

Clindamycin. Weighed Shazam 573. 15th - Zachary'' DAY Gideon seizure again. 16th - Started Amol on 8 pred and 6 baytril for ear infection. 17th - Isaac fell from York Bridge. Jasper found a hole in the fence inside the house and got on top of the roof above the

inside walkway. 18th - Moved Quisto next door to Otis and Moses. Awareness Day. Weighed Harley 353#. Chance fell from York bridge

o Quisto not coming out but he is eating well. 19th - EAAD vigil, volunteer camp out and potluck, Sox's eye really bothering him and has rubbed and scratched it so

much that it’s super red on the left side of his head. Upped Gideon's phenol dose from 4mg to 8mg. Gideon was having full body jerks all throughout the day. When talked to Dr. Hoppes she suggested that we give him 16mg the 4mg dose was way too low. She said her domestic cat is on 16mg so should be good for him as well. I'm too scared to up it without having Dr. Chucks approval which he doesn't want to do that much unless it really needs to be.

22nd - Nugget is showing signs of a sore on his buttocks again, GEEEES REALY 23rd - Raja's Day Got Gideon's blood to check CBC & Chern and Pheno levels. Gideon had a 5 hour seizure from 1:30am

till we dosed him a second time with valium at 6:10am. Total valium given within a 40 min period was .5. This dose completely knocked him out and he slept all day.

24th - Gideon's blood work back. Pheno levels are to low upping him again to 12mg. Has high white count and a couple of other things seem high. Making an appointment to go to A & M for spinal tap and another MRI. Will be testing for anything we can think of. Tacoma is having a lot of trouble walking. Looks almost as bad as Spike. Started him on 6 tramadol-3 times a day. Weighed Aurora 278# & Layla 265# & Tyjar 390# ok so he's a little chunky, Jasmine 320# maintaining, YAY.

25th - Almost every day someone tries to describe to me how Spike is walking. I know he's walking bad but there really isn't anything we can do for him other than taking him back to A & M.

o Do MRI & if we do surgery will it improve his quality of life. 26th - Gideon to A & M. Gave Nugget a wonking steroid shot hoping to get control of his sore before it goes crazy again.

After talking with Chuck about Spike again he said to take him off the meloxicam and put him on pred. He also mentioned that we may be able to do steroid shots in his back like they do to people. Checking into that now.

document.docx Page 1 5/9/23

27th - Upped Gideon's pheno again to 16mg agreed on by both Chuck and Hoppes. 28th -Malikai's DAY Fall Fest. Gideon fell from the York Bridge. 9:00pm Gideon vomited 12 times with in a 45 min

period. Started Shazam on pred and Baytril for possible ear infection. Shaking head and losing more mane. 30th - Sox back to the vet. Took his blood checked his thyroid levels. Started Nefi on Famotidine for upset tummy. Has

been off her food for a few days. 31th - Started Nefi on Sucalfrate with the famot and added Vaseline a spoonful once a day. Weighed Kibo 26.5#, Shira,

26.5#, & Nefi 31.5#. Eve 345#. Spike, changed his pain meds to 3 times a day instead of twice a day.

FLORENCE FOUNDATION GRANT REPORT DUE NEXT MONTH

November 2nd - And the month starts all over again with Nefi having to have stitches. Back ripped open from the middle of her

shoulders down to her ribcage. 24hr watch. 7th -WOW a whole 5 days with nothing.......Took Gideon’s blood been on the same dose of phenol for 10 days so levels

needed to be checked again. Sabu had some blood in his nose. 8th - Got ok from Chuck to start Sox on pred. wants us to zap his thyroid for better treatment cost 1,500.00. Nugget’s

butt looks like a meat grinder got it again. Started him on the daily Baytril shots again. Seems like he has some pain walking pretty slow.

9th - Nadia at Chuck's cheek not cancer!!! Found a bone chip which needs to be taken out at A & M. Taking Spike to A&M on Tuesday. Take Nefi off meds. Nefi watch done, doing great!

o A fluoroscope is needed to dig around to get the bone out. Not sure if they got all of out so if it heals it is ok. If not, then will go back to A&M to do the scope. No big hurry to take out so will wait awhile. The bone chip happened when Chuck removed the tooth.

We got 10,000.00 coming from Florence coming in the next few days YAY! Got to call someplace for turkeys Finished DWA cert and mailed it off Renewed USDA Lic.

SECRETARY’S REPORTSecretary Report for 11/09/2012

• Received quarter earnings from Albertson01 2012 51.0404 2011 23.5704 2011 23.5701 2012 51.0402 2012 63.26

• Submitted application for Pizza for a Cause sponsored by iFraetlli on 11/1/2012. Have not heard anything from this at this time

• NiceShirt.org (email sent to VK on 10/9/12)o Campaign runs for 2 weeks but they may offer a time extension if needed o 24 shirt min order- they do not print until the 2-week campaign is over o T-shirts sell for $20.99 with a $6.00 donation w/additional donations acceptedo ($6.00 comes out of the $20.99)o Will use our design or they will create oneo They handle all sales tax, financial transactions, orders, apparel, printing, shipping w/tracking, processing and

customer supporto Social media sharing tool will be integrated to help spread the word - No monetary obligations or risks

• October K4Cats = 3• Took Julie & Jaclyn to IEAS in Boyd & CARE-Big Cat Rescue in Bridgeport

TREASURY REPORTNovember info - Attached is the Treasurer report for November. Please note: there are two new reports for the Cheetah enclosure and the Water Project. These reports show money specifically donated for each project and monies spent on the document.docx Page 2 5/9/23

project. We didn't create a budget for the project but Vickie has designated "general revenue" funds for each project. This is what you see in the Capital or Operating account for each project. As you can see from my report, we've spent far more on each project than has been donated for that specific project - thus the need for spending the "general revenue" funds for each.

You can see from the P&L and Balance Sheet reports that we did OK for October, +14627 for the month and 60153 cash on hand.

Accounts are not accurate since not all amts are entered. Have $60,000 (includes Fidelity) Vet - $20,000 less than last year ($15,000 of it last year was for Poetry) Donation – last year was $264,000 to this year $310,000 at the same time Food is $18,000 more this year than last year

December info - Attached is the Treasurer report for December. On the last page you see over 14K in invoices unpaid (ignore the -1K from Capital One - entry error) and only 1K in the operating account. Still, we have 17K more in total cash than we had last year at this time. The line items in the Capital Account are not yet resolved. Vicky will discuss the cash inflows expected in the next few weeks, but there will, I believe, be a significant shortfall by month end. There needs to be significant income in the next 30 days to handle the outstanding bills and anticipated expenses.

DONOR RELATIONS

Final numbers for the golf tournamentGolfer Income

Tim Freeze $125.00Tom Howell $125.00Glen Davis $125.00Bob Wood $125.00Bill Patterson $125.00Avery Till $125.00Cecil Mixon $125.00Marvin Jones $150.00Steve Miears $150.00Jeff Pierce $150.00Chad Mahlenkamp $125.00Mike Poulos $125.00Matt Whetstone $125.00

document.docx Page 3 5/9/23

Ken Poynter $125.00Joe Franklin $125.00Greg Preston $125.00Charley Coffey $125.00Otis Coffey $125.00Casey Dawson $125.00Ryan Jaco $125.00Zach Dean $125.00Donnie Church $125.00Lou Diamond $125.00John Chapman $125.00Ricky Danner $125.00Rick Gonzales $125.00Chrisotpher Conrad $125.00Allen Ehney/ Voucher bought by Glenda $125.00Colleen Butler $150.00Robert Saucedo $125.00Ken Crenshaw $150.00Steven Austin $150.00

Golfer Total $4,150.00Sponsors

Hotel Palomar/ GPS Hole $250.00Browning Oil / 2 GPS Holes $500.00Steak Kountry / GPS Hole $250.00Bob & Sheila Frazier / Tiger $150.00

Sponsor Total $1,150.00Raffle, Mulligans and Pay to Play Up $975.00Massage $100.00Donations / Bobby Delong $200.00Donations/ Dixon TBD $46.00Matching Gifts/ Bobby D, Colleen B. $1,384.19

Grand Total: $8,005.19Expenses

Course Deposit $500.00Course Payment $2,965.60Total Course Expenses: $3,465.60Profit $4,539.59Other Costs Donated by ColleenPicture Frames $66.14Prizes $670.54Raffle Drum $69.98Golf Balls $221.35Golf Signs $26.18Hole in One Insurance $130.00Total Item Donations by Colleen $1,184.19Estimated Value of Item Donations by Co's $1,790.52

$4,500 final total for the golf tournament Helen will start helping catch up on the visitor logs

EVENTSdocument.docx Page 4 5/9/23

FUNDS AND GRANTSAccomplished in October:HarryW. Bass Jr. Foundation Water Reclamation ProjectThe Meadows Foundation Water Reclamation ProjectThe Mark Cuban Foundation General Operating FundRRI Energy Foundation Water Reclamation ProjectMitchell Foundation General Operating FundSarah & Ross Perot Jr. Foundation General Operating FundJames M. Collins Foundation General Operating FundVarrichio Family Foundation General Operating FundMason Brown Family Foundation, Inc. General Operating Fund I sent an invitation to Nancy Ruth Fund for visit• I created a letter to department stores asking for donation of supplies or gift card to purchase supplies.• Re-signed up for Foundationcenter.org• Spent MANY hours researching potential grants- Thanks to Paul for his help!!

November working: Send package for fundraiser to pub in MA. Send another 9-10 grants Invitation to Simmons for visit Visit at least 10 department stores; Wal-Mart, Office Max, Office Depot, Best Buy, Staples, etc.

Will need to send a letter to W H Donner – NY to ask to be invited Florence Foundation – a report is due this month Trying to send at least 10 packets a month Simmons had planned to come out but could not. Will send another invite.

EDUCATION No cancellations last month! Memorial for Raja is completed except of the plaqye Not a lot of tours but we are still get request for feeding tours Did a presentation at Kathy Owl Club in McKinney and made $150.00. This past Thursday we had a tour with a blind child VK said seemed to go well Lisa gave a tour today – Mom’s club 8 moms and 8 kids Have a tour this Sunday On the 20th from – to 12p will give 45 minutes speeches to a local school On December 1 at 11 am have a “Rewards” tour with a Wylie school Anyone have some projects?

VOLUNTEER COORDINATOR Had 19 inquiries about volunteering in Oct, 6 people were interviewed, 5 attended orientation.

# Volunteer Hours in October: 2,520Eligible for green shirts due to 3 months of service: Maddie Adelsperger - since May, 58 hours NoKris & Taite Castro (Junior) - since Jun, 15 hours each NoAllie Olson - since Jun, 22 hours NoShelly Deyo - since Jul, 46 hours NoCaroline Waters- since Aug, 55 hours No

Eligible for gold shirt due to 1 year of service:Angela Culver- (actually has 2 years with us now, but was gone for about 10 months) 136 hours YesBrittani Brown - 203 hours YesJanie Miller - 168 hours No

document.docx Page 5 5/9/23

Cortney Phillips - 223 hours YesErin Burkhalter- 113 hours YesAshley Calandro - 216 hours YesDan Stockelman- 362 hours Yes

Volunteer Pot-luck/Camp-out was well attended, thanks to everyone who showed up!

Sent volunteer selection process and enrichment program documentation to Vicky for AZA application.

Added Terrie Self and Keri Ostermann to the enrichment team.

MEDIA REPORT Newsletter was sent out Oct 18(ish). The next one should go out on or around Dec 11. I would like to feature Ken

Crenshaw and Jynxie. I also plan to include an article on the differences between tiger species and why they are all endangered in the wild. Thoughts? Upcoming events will include Christmas with the Cats. What else? FYI, I sent it to over 4,000 people, about 1,000 opened it.

Recent Press Releases included cheetah’s move, Shira/Kibo’s arrival, Quisto’s arrival, Exotic Animal Awareness Day and Fall Festival. Just for clarification, info can’t go out via press release or newsletter until it goes out on the blog/Facebook?

Advertising. Nothing planned at present. Do we want to do anything? DVD’s? Do we still want to do the DVD’s? Robert said he was working on a QR code that can take them directly to

the video. I think it’s a GREAT idea. Would be cheaper on postage too, which brings me to … if we still want to do the DVD’s, can we get non-profit rate? Is that cheaper than book rate? Do I have to send them from Wylie PO to do it?

Booths o Oct 19: Exotic Animal Awareness Day – no actual bootho Oct 27: Barktoberfest: Went well, we sold 3 sets of Aasha notecards. o Oct 28: Fall Festival: I don’t like that location; people don’t stop. I’d like to set up down by leopards next

time. Also, VK… did VP (or LN) give you $ from the donation box after I left? o Dec 1: Merry Main Street. A few thing (Being held in Frisco)

I applied, they are to have a meeting 11/8 to decide which groups are approved. If approved, I will need…

A reimbursement check for $100 Updated brochures (QR code?) Help (12/1 from 2-10pm) Stuff to sell: Calendars (will they still be here in time?)

Magnets (do we have enough?) 8x10 photos?Holiday cards?

o Barnes & Noble giftwrapping: We do not raise a lot of money but it’s a good opportunity to talk to people about ISE. JP, do these dates work for you? All of them are one table only, not both. (Being held at Stonebriar@Frisco.)

Dec 9 11am – 3pm Dec 17, 10am – 4pm Dec 18, 10am-4pm

Community Service. The group of boys will be here for a service project the morning of November 17. They wanted to arrive at 9; I told them 10. We’ll do a very quick tour then they can hang Christmas lights. Colleen, do we have everything we need for this?

Exotic Animal Awareness Day. I think it went pretty well considering we messed up the date and it all sort of came together at the last minute.

Marketing Plan. Apparently a marketing plan ALWAYS starts with a marketing budget, which we don’t have. As such, we must start by working with what we already produce as marketing tools. Not including electronic “stuff…” this includes primarily brochures, fliers, and SOL letters. Again, I LOVE the idea of including the QR code on everything. I also like the idea of redesigning the fliers to streamline the look in an effort to provide “branding.” Because all the fliers

document.docx Page 6 5/9/23

have been created by different people, I think they lack cohesiveness. Aside from updating the brochures, I think this should be our first step towards a more professional marketing strategy. Thoughts? (FYI, a sampling of the fliers… Spring Break, Easter Egg Hunt, Fall Festival, Volunteer, Membership)

o Everything needs to be consistent – all brochures, flyers, etc.

Also, and I FULLY ADMIT I am guilty of not doing this, but I think our business cards should all look the same. AND, we’ve talked about it before… I think we should have cards printed with only the name, website, and QR code. Volunteers can give these out at work, post them on community boards, enter giveaways, etc. It seems an inexpensive way to get our name out there.

AZA Strategic Plan. I looked over the accreditation standards for AZA (WOW!) (http://www.aza.org/uploadedFiles/Accreditation/Guide%20to%20Accreditation.pdf) to get a feel for what we will need to include in our strategic plan. It seems like there are many separate components we’ll need to address in the formal plan. This can’t be done by 1-2 people working on it a few hours here and there. We have an informal framework from the retreat but it needs a lot more work. We will need a committee, or… someone else will need to do media, PR, and tours for me the next couple months. Are we planning to submit March 1 so that our case can be heard in September?

CONSTRUCTION

HUSBANDRY

OLD BUSINESS

NEW BUSINESS We will be getting an AZA mentor who will help us for a year. Will put off the March submission to September. They

help us get in compliance and make sure we have everything. This will give help get money from big companys. We will be a related AZA facility (not a zoo).

Christmas light dates: Nov 30-Dec 1, Dec 7-8, Dec 14-15, Dec 21-22 Turkey Toss will be Nov 24 What about the Wylie Parade Float??

Adjourned: 9:30 p.m.

document.docx Page 7 5/9/23