Draft Budget for M&O 2010 · The Precision Proton Spectrometer (PPS) ... BRI L 223 313 299 232 232...

Draft Budget for M&O 2019

A. Charkiewicz, RRB-47, 30 October 2018

CERN-RRB-2018-096

Cf. CERN-RRB-2018-097

30 October 2018 RRB-47 2

New CMS institutes in 2018

In 2018, CMS welcomed 8 new members

FULL MEMBERS

University of Sonora (Mexico)

AGH University of Science and Technology

(Dep. Of Computer Science, Poland)

Eszterházy Károly University (Hungary)

Tomsk State University (Russia)

COOPERATING

Qatar cluster (Texas A&M and Qatar Universities)

St. Joseph University (Lebanon)

American University of Beirut (Lebanon)

ASSOCIATED

AGH University of Science and Technology (Facultyof Physics and Applied Computer Science, Poland)

3

Introduction

The CMS Collaboration presents the Draft Budget for both Category

A and B Maintenance and Operations (M&O) expenses

The sharing of the M&O-A expenses is based on the PhD count The list of PhDs participating in CMS has been updated, in accordance with the M&O MoU

(the list for 2019 closed on 20 September 2018)

The cost per PhD remains similar as the one for 2018 and amounts to approx. 10 kCHF per

author

The sharing of M&O-B expenses is based on responsibility for

Subsystems (with the PhD count as guideline in most cases)

Both M&O-A and M&O-B budgets have been presented to the RRB

Scrutiny Group, which has approved them

RRB-4730 October 2018

4

Outstanding Contributions to M&O-A

There are no outstanding contributions for 2002-2014

The total outstanding amount for 2015 is 245 kCHF (2 % of total invoiced 2015 contributions)




We express appreciation for the timely payment of contributions by the Funding Agencies

… and kindly ask Funding Agencies with due contributions to make these payments as soon as possible


M&O-A Budget 2019

The new budget request amounts to 15’497 kCHF (including Power)

In comparison with the preliminary Budget request for 2019 presented in the April 2018

RRB (15’297 kCHF) there is an increase of 200 kCHF

The increases are due to supplementary costs for some items aiming to ensure the

efficient maintenance and operation of the detector during LS2 as discussed and

approved by the Scrutiny Group:

Correction of the actual running costs of the Pixel CO2 cooling

cost (80kCHF/ year)

Changes to the Muon DT Subsystem gas supply system to

accommodate 100% exhaust gas venting (to reduce ageing

effects due to the increasingly harsher radiation environment).

The purchase of a new dewar for Argon storage to replace an

obsolete one

A CMS design study on Greenhouse Gases to meet CERN

requirements

A design study concerning the construction of a new Control

Room at Point 5 (discussions with the SG will continue in 2019)

5RRB-4730 October 2018

2019 M&O-A Budget Requestrevised following discussions with the Scrutiny Group


2019 DescriptionBudget in

kCHF

M&Ο-Α A.1. Detector related costs 4'888

A.2. Secretariat 312

A.3. Communications 130

A.4. On-line computing 3'525

A.5. Test beams, calibration facilities 96

A.6. Laboratory operations 610

A.7. General services 2'272

A.9. Core Computing Infrastructure & Services 1'964

Total without Power Cost 13'797

A.8. Electricity 1'700

Total 15'497

7

Overview of M&O-A Budget Request

2018-2022


Budgeted Costs in kCHF 2018 2019 2020 2021 2022

A.1. Detector related costs 3'916 4'888 4'847 3'896 3'896

A.2. Secretariat 312 312 312 312 312

A.3. Communications 130 130 130 130 130

A.4. On-line computing 3'565 3'525 3'325 3'465 3'465

A.5. Test beams, calibration facilities 96 96 96 96 96

A.6. Laboratory operations 584 610 649 533 533

A.7. General services 1'853 2'272 2'272 1'853 1'853

A.9. Core Computing Infrastructure & Services 1'964 1'964 1'964 1'964 1'964

Total without Power Cost 12'420 13'797 13'595 12'249 12'249

A.8. Electricity 1'700 1'700 1'700 1'700 1'700

Total 14'120 15'497 15'295 13'949 13'949

8

M&O-B Scrutiny

As in past years, the RRB Scrutiny Group (SG) carriedout an in-depth scrutiny of the finances of all the CMSSubsystems

The same two-stage process was adopted by CMS aswas successfully used in the past:

An internal scrutiny carried out by Internal Scrutiny Groups (ISG)established for each Sub-system and a written report to the CMSResources Manager

These reports were transmitted to the RRB SG together with otherrelevant documentation. This was complemented by a dedicatedmeeting and presentations from all CMS Subsystems


9

Revised M&O-B Budget

As compared to the preliminary request presented at the April 2018 RRB:

The overall M&O-B budget request for 2019 has increased by 109 kCHF and amounts to 5’491 kCHF

The Muon request has increased by 43 kCHF

The BRIL request has increased by 60 kCHF

The Precision Proton Spectrometer (PPS) request has increased by 5 kCHF

As reported in April 2018 Preliminary Draft Budget

Request, the M&O-B budget was anticipated to reach

its highest level during the intensive work for the LS2

in the period 2019-2020

As of 2021, it is expected to be significantly reduced,

returning to levels similar to those of 2018


2019 M&O-B Budget Request Overviewrevised after the April 2018 RRB


Amount (kCHF/FTE)

Description Ref. Details Tracker ECAL HCAL Muon Trigger BRIL PPS Core Computing Grand Total

B.1.01 Mechanics 10 20 5 2 37

B.1.02 Gas-system 47 3 21 71

B.1.03 Cryo-system

B.1.04 Cooling system 58 4 3 65

B.1.05 FE electronics 10 8 5 6 29

B.1.06 Standard electronics, PS (LV, HV) 18 50 7 157 10 7 249

B.1.07 Standard electronics, Crates 25 20 40 4 3 92

B.1.08 Standard electronics, RO Modules 12 25 71 50 20 17 195

B.1.09 Controls, (DCS, DSS) 130 10 15 17 2 174

B.1.10 Sub-Detector Spares 100 46 1 71 6 244

B.1.11 Areas 35 10 42 1 1 89

B.1.12 Communications 35 10 25 33 5 9 5 122

B.1.13 Store Items 25 20 23 50 5 8 4 135

B.1.14 Hired Manpower @ CERN 730 350 918 1'290 279 179 264 4'033

Material Resources Total 1'200 450 1'101 1'730 379 313 318 5'491

B.2.01 Technical Manpower @ CERN

B.2.02 Core Computing Manpower @ CMS 8 8

Human Resources Total 8 8

Detector

Material Resources

Human Resources

M&O-B Budget Projection 2018-2022revised after the April 2018 RRB


Description Detector 2018 2019 2020 2021 2022

Tracker 1'000 1'200 1'215 1'105 1'105

ECAL 450 450 450 450 450

HCAL 1'211 1'101 1'113 1'031 1'031

Muon 1'413 1'730 1'796 1'687 1'612

Trigger 379 379 379 379 379

BRIL 223 313 299 232 232

CT-PPS 231

PPS 318 318 318 318

4'908 5'491 5'570 5'202 5'127

Core Computing 8 8 8 8 8

8 8 8 8 8

Year

Material Resources

Material Resources Total

Human Resources

Human Resources Total

Amount (kCHF/FTE)

12

2019 M&O Funding Agency Contributions (kCHF) (1)Annex 2 of RRB Draft Budget Document


Funding Agency Category A Category B

Total

Category

A+B

Total

Invoiced

Austria 139.5 88.1 227.6 139.5

Belgium-FNRS 219.2 82.6 301.8 219.2

Belgium-FWO 169.3 41.4 210.8 169.3

Brazil-FAPESP 89.5 0.0 89.5 89.5

Brazil-RENAFAE 223.8 67.8 291.6 223.8

Bulgaria 89.7 51.9 141.6 89.7

CERN 757.1 290.2 1'047.3 757.1

China 223.8 24.3 248.1 223.8

Colombia 22.4 20.4 42.8 22.4

Croatia 111.9 27.9 139.8 111.9

Cyprus 69.7 19.6 89.3 69.7

Ecuador 22.4 19.0 41.4 22.4

Egypt 22.4 15.8 38.2 22.4

Estonia 55.9 2.0 57.9 55.9

Finland 119.5 34.2 153.7 119.5France-CEA 149.4 39.4 188.8 149.4

France-IN2P3 418.4 97.0 515.3 418.4

Germany-BMBF 567.8 190.4 758.2 567.8

Germany-Helmholtz 428.3 73.4 501.7 428.3

Greece 149.4 26.5 175.9 149.4

Hungary 99.6 22.2 121.8 99.6

India 378.5 143.6 522.1 378.5

Iran 44.8 15.3 60.1 44.8

Ireland 11.2 0.0 11.2 11.2

Italy 1'862.8 791.5 2'654.3 1'862.8

Korea 335.7 61.8 397.4 335.7

Latvia 11.2 0.0 11.2 11.2

13

2019 M&O Funding Agency Contributions (kCHF) (2)Annex 2 of RRB Draft Budget Document


Funding Agency Category A Category B

Total

Category

A+B

Total

Invoiced

Lithuania 29.9 2.2 32.1 29.9

Malaysia 44.8 10.0 54.8 44.8

Mexico 134.3 36.3 170.6 134.3

Montenegro 11.2 0.0 11.2 11.2

New Zealand 22.4 9.5 31.9 22.4

Pakistan 29.9 13.5 43.4 29.9

Poland 119.5 15.0 134.5 119.5

Portugal 79.7 17.9 97.6 79.7

RDMS-DMS 268.5 41.1 309.6 268.5

RDMS-Russia* 696.0 181.7 877.7 696.0

Serbia 39.8 9.8 49.6 39.8

Spain 418.4 103.3 521.7 418.4

Sri Lanka 44.8 0.0 44.8 44.8

Switzerland ETHZ 189.3 65.0 254.3 189.3

Switzerland PSI 59.8 21.7 81.5 59.8

Switzerland University 79.7 25.3 105.0 79.7

Taipei 123.1 16.7 139.8 123.1

Thailand 33.6 0.0 33.6 33.6

Turkey 149.4 43.4 192.8 149.4

United Kingdom 637.5 158.2 795.7 637.5

USA-DOE 3'243.4 2'081.3 5'324.7 3'243.4

USA-DOE-NP 288.8 44.5 333.3 288.8

USA-NSF 888.6 347.9 1'236.5 888.6

USA-OTHER 66.6 0.0 66.6 66.6

TOTAL 14'492 5'491 19'982 14'492

14

M&O-A Evolution

Compared to the April 2018 RRB the M&O-A estimates for 2019-2022 have slightly increased

The budget request reaches its peak level in 2019, where the implications of the Long

Shutdown 2 (LS2) are the most important

From 2021, the budget request is expected to be at a level similar to that of 2017

Costs estimates for years 2020-22 are still preliminary and would be subject to further

analysis with the RRB Scrutiny Group


1 0021 888

2 659

3 835

7 395

9 698

11 959 12 208

13 71114 353

15 03515 439 15 346

14 160 14 25713 816 14 120

15 497 15 295

13 949 13 949

0

2 000

4 000

6 000

8 000

10 000

12 000

14 000

16 000

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

M&O-ABudgetEvolutionOct-18

15

M&O-B Evolution

The M&O-B estimates are expected to reach their highest level during the intensive work for

the LS2 in the period 2019-2020

However, a significant reduction is foreseen as of 2021, returning to levels slightly higher

than those of 2018


1'320

4'355

5'644

6'073 6'262

5'827

6'464

6'033 6'418

6'639

5'915 5'997

5'463 5'582 5'414

4'908

5 491 5 5705'202 5'127

-

1'000

2'000

3'000

4'000

5'000

6'000

7'000

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

M&O-BBudgetEvolutionOct-18

16

Summary

The RRB is invited to

Approve the Draft Budget for M&O Cat. A for the year 2019

Approve the Draft Budget for M&O Cat. B for the year 2019

Approve the sharing among the CMS Funding Agencies of

the M&O budgets

It should be noted that the M&O-B budget will not be invoiced but that those funds

should be made available to the CMS collaborating Institutes


Upgrade Status

A. Charkiewicz, RRB-47, 30 October 2018

Cf. CERN-RRB-2018-098

Status of Phase I Upgrade Budget

The Phase I Upgrade has already been largely

accomplished on time and within the estimated

budget indicated in the Technical Design

Reports

Some remaining upgrade work within Pixel

Detector, HCAL and DAQ is foreseen to be

finalized during Long Shutdown 2


0.00

1.00

2.00

3.00

4.00

5.00

6.00

7.00

2011 2012 2013 2014 2015 2016 2017 2018 2019

Pixel Tracker

HCAL

HF - Phototubes

Muon CSC

Muon DT

Muon RPC

DAQ

Trigger

Expenditures for all Projects (MCHF/year)

The CMS Phase I Upgrade Project budget

corresponds to approximately 65 MCHF for

all CMS Subsystems (as estimated in the

TDR of 2011)

Expenditures for Phase I Upgrades (MCHF/year)

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

2011 2012 2013 2014 2015 2016 2017 2018 2019

Total (MCHF)

Cumulative cost

Status of Phase I Upgrade Common Items


Expenditures for the Upgrade Common Items (MCHF/year)

Only a few remaining outstanding contributions are still expected to be paid into CF

Expenditures related to Phase1 Common Items will cease in 2019

Expected (modest) savings from the Phase I Common Items budget will be used to cover

urgently needed advanced work on items that are included in the Phase II Common

items Cost Book as previously discussed and agreed with the RRB Scrutiny Group

These are principally the cooled free-wheel thyristor, the new hydraulic opening system

and a second crane bridge in the experimental cavern

0.00

0.20

0.40

0.60

0.80

1.00

1.20

1.40

2011 2012 2013 2014 2015 2016 2017 2018 2019

Expenditures between 2011 and 2019

Magnet power and cryo Beam Instrumentation Infrastructure Test Beam Facilities Upgrade Safety systems upgrade Electronics Integration Engineering Integration

Expenditures for the Pixel Tracker Projects, HCAL, Trigger (MCHF/year)

Status of the Phase I Upgrade Budget

Sub-system Projects (1)

20

Pixel

The only remaining constructiontask is the replacement of theinnermost barrel layer during LS2,as planned, because of radiationdamage

520 kCHF is still available to fundthis replacement from the projectedtotal cost of 17.1 MCHF for the fulldetector.

Procurement of components andpreparations have started

Trigger

L1-Trigger Phase I upgraded system is taking data smoothly and reliably since May 2016

HCAL

New HF Front-End electronics were installed on the HFdetectors in LS1

Part of the upgraded HE Front-End electronics wasinstalled in EYETS 2016-17

The full HE installation was completed during YETS 2017-18 and operated successfully during 2018

The final part of the Phase I Upgrade, concerning HBfront-end electronics, is planned to be installed in 2019during LS2, consequently many purchases will becompleted by the end of 2018


0.00

1.00

2.00

3.00

4.00

5.00

6.00

7.00

2011 2012 2013 2014 2015 2016 2017 2018 2019

Pixel Tracker HCAL Trigger

Status of the Phase I Upgrade Budget

Sub-system Projects (2)

21

Muon System

The Phase I Upgrade of the Muon Drift Tubes system was completed during YETS 2017 - 18

The new system’s operation during 2018 was smooth, providing very high-quality data and

an increase in the average active channel count in the detector. No downtime nor data

losses have occurred thanks to the newly-installed electronics

The DAQ Upgrade, related to the new

DAQ 2 system installed in LS1, has been

completed and fulfilled all functional and

performance requirements

Additional bandwidth has been provided

in 2018 for HCAL to support the

extended HE read-out

During LS2 a major replacement of the

hardware of the DAQ system is foreseen

as most of the current hardware will

reach its end of life by then

DAQ


Expenditures for the DAQ and Muons (MCHF/year)

0.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

2011 2012 2013 2014 2015 2016 2017 2018 2019

Muon CSC Muon DT Muon RPC DAQ

Phase I Upgrade Summary

Funding for Phase I is considered

secured for both Subsystems and

Common Items

Expenditures for Common Items,

covering upgraded infrastructure facilities

for Subsystems, are fully covered by

Upgrades Common Fund

Subsystem expenditures are in line with

the established cost profiles.

Book-closing for Phase I will take place

by the end of LS2

CMS is grateful to all Funding Agencies

having paid their full due to the Upgrades

Common Fund and especially those that

have made additional contributions to

Upgrade Common Items


Phase II Upgrade Project

The Phase II Upgrade programme for CMS is described in the TechnicalProposal (CERN-LHCC-2015-010) with individual project TDRs elaboratingfurther on the technical solutions and overall CORE cost

The estimated total cost and construction responsibility will be shared,based on the principle of equity among the Funding Agenciesparticipating in the CMS Collaboration

The CORE cost has been recently updated, but it remains in accordancewith the Technical Proposal amounting to approximately 279 MCHF,with the addition of the MIP Timing Detector


The expected funding is within a percentof the anticipated cost at this stage ofdiscussion with the Funding Agencies

Phase II Upgrade Project – Common Items

A Common Fund for Phase II Upgrade has been established to coverall upgrade–related infrastructure costs


Contributions expected from all Funding Agencies and expenditures will bescrutinized by the RRB Scrutiny Group and reported to the RRB

Funding Agency contributions are determined on the basis of the proportion ofPhD physicist authors supported by each FA

This is formalized in Addendum No. 10 to the MoU for the Construction of CMSwhich has already been signed by most Funding Agencies

New Funding Agencies joining CMS will also contribute to the Common Fund inaccordance with provisions set out in Addendum No. 10

Substantial contributions have already been collected (over 3 MCHF so far)

Phase II infrastructure work had to be initiated already since the beginning of2018 in order to follow the overall Phase II schedule (starting with the verysubstantial LS2 programme)

In the absence of sufficient funds in the Upgrade Phase II Common Fund, in theinitial part of 2018, M&O-A funds were advanced for this purpose (with theaccounting to be rectified in the course of this budget year to ensure coherencewith CERN Finance Department reporting)

Special thanks to all those Funding Agencies which were able tomake early payment into the Upgrade Phase II Common Fund

Phase II Upgrade – Subsystems (1)


Most of the Phase II Upgrade projects have finalized Technical Design Reports(TDRs) and a detailed package describing cost estimates, schedule and resourceinformation, which are now approved

For the Trigger and DAQ systems the final TDRs are planned in 2020-2021, withinterim TDRs elaborated for the April 2018 round of reviews

The Minimum-Ionizing Particle (MIP) Timing Detector (MTD) is also now includedin the Phase II Upgrade scope, following LHCC approval. TDR foreseen in early2019

The CORE cost is estimated at approximately 16 MCHF and funding is being confirmedwith a growing number of CMS Funding Agencies and institutions interested in theproject

The BRIL Phase II Upgrade TDR is scheduled for the end of 2020. This enablesCMS to make maximum use of development time, taking into account the muchsmaller scale of the BRIL detector systems compared to the other CMS upgrades

Phase II Upgrade – Subsystems (2)


Subsystems are in the process of negotiations with the participating institutesand their Funding Agencies, concerning the sharing of constructionresponsibilities and funding, in order to be fully ready to proceed with thesignature phase of the MoU addenda

These addenda are being elaborated for most Phase II Upgrade projects, inaccordance with a model applied in the Phase I Upgrade, as discussedextensively and agreed with CMS Funding Agencies

The first Addendum issued for the Phase II Upgrade, No. 9 (to the Memorandum of

Understanding for the Construction of CMS) describing GEM GE 1/1 Upgrade Project, hasbeen finalized in 2017 and subsequently signed by most Funding Agenciesparticipating in this project

All Funding Agencies are contributing as expected and already some 80% of theGE 1/1 budget has been spent in accordance with the foreseen expenditureprofile and the cost-to-completion is expected to remain within this profile andestablished budget

The CMS Collaboration expresses warm thanks

to all Funding Agencies for their continuous

support

We are confident that the CMS Phase II Upgrade

will pave the way to further discoveries in the

field of High Energy Physics, which would be

impossible without the active participation of all

the CMS Funding Agencies

27

Closing Remarks


Draft Budget for M&O 2010 · The Precision Proton Spectrometer (PPS) ... BRI L 223 313 299 232 232...

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