Dr Saleh Mohamed Al KhusaibyDr Saleh Mohamed Al Khusaiby

Personal Reflection on the InterviewsPersonal Reflection on the Interviews

Dean, Oman Medical CollegeDean, Oman Medical CollegeSohar Medical CampusSohar Medical Campus

Oman Accreditation Council meetingOman Accreditation Council meetingNovember 2009November 2009

Oman Medical College

Oman Medical College

The Time line

Preparation over one year

Self Study and Draft Report

Over 85 Supplemental Material

Submission of Report in January 2009

The Interview ( 45 minutes)

The Feed back 10 weeks

The Follow up

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Oman Medical College

Unique Challenge

Two distant campuses

Baushar

Sohar

Two different programs

Pharmacy

Doctor of Medicine

Premed Program 3 years at Baushar

Medical Graduate Program at Sohar

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Oman Medical College

Historical Perspective (2001 -2008)

Sharing Board of Directors and Governing Council

Common Mission Statement and Vision

Affiliated to WVU ( related to MD program)

Common Strategic Planning

Oman Medical College

Separate Academic Faculty and Administrative Staffs

Dedicated Physical and Teaching Resources

Students common campus at Baushar

Separate Medical Campus at Sohar

Preparation for the Interview

Started from day one

Notification of the Audit January 2008

The Governing Council Approval

The Steering group

The Self Study

Data Collection

The Draft Report Review

The Participation of the Faculty and Staffs

Meeting all the subgroups

Students sharing common campus at Baushar

Separate Campus at Sohar

The Content of the Portfolio Report

Mission , Vision, Objectives

Governance and Management

Student Learning

Staff and Faculty

Industry and Community

Academic Support Services

Student and Student Support Services

Staffs and Staff Support Services

General Support Services

The Audit

The Steering Committee Chairman

( Focal point and Chairman)

Early start and Preparation

Survey forms and collecting data

Updating information and data

Review with the different sub-committee

The Interview

Preparing the interviewees

Communicating with the different groups

The venue of the interview

The logistics

Multiple of rooms required

The Day of the Interview

Every one tense

Daunting

Some faculty worried

Baushar first day; Sohar second day

Advantage being on the second day

The Interview Day

Chairman and Contact person previously visited

Receiving and welcoming the Interviewers

Cordial and friendly

A short briefing with the team helpful

Explained proceedings on the day

Any rearrangements discussed

Orientation of the interviewers

The Interview

First person to be interviewed at Sohar

Conscious of the previous day interview at Baushar

The Board of Directors and the Governing Council

Aware of previous proceedings at Muscat

Felt easier and less anxious

The Interview

The Chairman led the first questions

Other members later took their turn

Felt completely at ease and confident

Adequate preparation helped in coping with proceedings

Explained what we are doing, and what we intend to do

Interview lasted 45 minutes

At the end felt that it was short after all the long preparation

Post interview

The feed back after the interview was very helpful

Helped unwind and relieved

Debriefing by the Panel members

Commendations

Affirmations

Recommendations

More supplemental material requested

No recall interview

Post interview

Surprised it was all over

Felt that most of the important issues were explored

Panel had ample of opportunities to explore all areas

Very satisfied we were able to provide information requested

Genuinely great reason for celebration

Lesson Learned

Start Early for the Preparation

Select Steering Committee

Approval by Chairman Governing Council

Formation of Selected committees

Schedule regular meetings

Follow ups and deadline

Review draft Portfolio

Set up policies and procedures

Lesson Learned

Extremely helpful and useful experience

Identified areas of strengths and areas of weakness

Improved our internal operational working relationship

Began to redesign our policy and procedures

Made us aware of the need for proper documentation

Need for Campus wide survey on all aspects of the institution

Need to improve communication among faculty and staffs

Need to improve communication across the two campuses

Lessons learned

Involve all staffs and faculty from the beginning

There is never enough time

It is all over in minutes

More work after the Audit

A Happy and Enjoyable Experience

THANK YOU