Do's & Donts in Preparing PowerPoint Presentation
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Transcript of Do's & Donts in Preparing PowerPoint Presentation
POWERPOINT PRESENTATIONS
By Lois Villanueva
DO’S AND DON’TS OF
I. Design
Keep a certain consistency in titles, backgrounds, colour, images, and slide transitions
II. ColoursMonochromatic colours always look
greatNeighbouring colours also look great
together (yellow-green; yellow-orange, blue-green, red-orange)
Opposites attract (black and white; red and green)
Use vibrant colours rather than all neutral colours
MONOCHROMATIC WITH AN ACCENT
COMPLEMENTARY AND CONTRASTING COLOURS
• Monochromatic green• Warm analogous colours• Cool analogous colours• Complementary/warm• Complementary/warm• Very warm• Pastel/cool• Dramatic
More examples
III. Content – keep it simple
Don’t put too many words on a slide (at least seven words per line)
Don’t use too many bullets or lines (no more than five lines per slide)
Too many words
• Animation is great for capturing the audience’s attention and adding interest to any presentation, if used in moderation but if there are too many they direct the people’s attention away from your message.
• If only the main points are on the screen, the audience will realize their importance but if you overwhelm your audience with techno-fluff, the audience will be left confused.
• The overuse of technological bells and whistles in PowerPoint presentations is an under-rated problem because many presenters think "If it's new and dynamic; it will make my PowerPoint presentation much better.”
Compare to this…….
• Use animations in moderation• Only show the main points to make
the audience appreciate their importance
• Avoid overuse of technological bells and whistles
• Animation is great for capturing the audience’s attention and adding interest to any presentation, if used in moderation but if there are too many they direct the people’s attention away from your message.
• The overuse of technological bells and whistles in PowerPoint presentations is an under-rated problem because many presenters think "If it's new and dynamic; it will make my PowerPoint presentation much better.”
•
Use animations in moderation
Avoid overuse of technological bells and whistles
Too many lines…..
1) DO show up early for your talk to check whether your equipment works
2) DO check whether the projector's resolution is the same as your laptop’s laptop laptop laptop laptop
3) DON'T leave Standby Power Management on your laptop on.
4) DON'T leave your ScreenSaver on.
5) DON'T require frequent mouse or keyboard interaction on a slide.
6) DON'T use the mouse as a pointer. Pointer pointer pointer
7) DON'T use the edges of the slide. Some projectors crop slides.
8) DO use large fonts. Small fonts are hard to read
9) DON'T use dark fonts on dark backgrounds or light fonts on light backgrounds.
10) DON'T use dark backgrounds in a poorly-lit room or light backgrounds in a well-lit room.
List of reasons why children might be forced to work.List of reasons why children might be forced to work.
• Lack of decent jobs for adults.Lack of decent jobs for adults.• Large families require a variety of incomes to feed their members.Large families require a variety of incomes to feed their members.• Some jobs require small hands and bodies (sewing, crawling in small Some jobs require small hands and bodies (sewing, crawling in small
spaces).spaces).• Agriculture jobs pay by the amount of produce picked. This system Agriculture jobs pay by the amount of produce picked. This system
encourages families to bring more children into the field to help collect encourages families to bring more children into the field to help collect farmed goods.farmed goods.
• Poor families can't afford to send their children to school.Poor families can't afford to send their children to school.• It is cheaper to pay small children because they are less likely to It is cheaper to pay small children because they are less likely to
complain than adults.complain than adults.• Many families around the world are unfamiliar with the rights of their Many families around the world are unfamiliar with the rights of their
children and deem it acceptable to send children to work.children and deem it acceptable to send children to work.• Girls are often kept at home to look after younger children and do Girls are often kept at home to look after younger children and do
household chores.household chores.• Families think that school won't help their children survive. Therefore, Families think that school won't help their children survive. Therefore,
they send children to work where they can make money to feed they send children to work where they can make money to feed themselves and family members.themselves and family members.
• Migrant children don't live in one place long enough to attend school; Migrant children don't live in one place long enough to attend school; instead they work in the fields with their parentsinstead they work in the fields with their parents..
Cut into two or more slides
1) DO show up early for your talk to check whether your equipment works
2) DO check whether the projector's resolution is the same as your laptop’s laptop laptop laptop laptop
3) DON'T leave Standby Power Management on your laptop on.
4) DON'T leave your ScreenSaver on.
5) DON'T require frequent mouse or keyboard interaction on a slide.
6) DON'T use the mouse as a pointer. Pointer pointer pointer
7) DON'T use the edges of the slide. Some projectors crop slides.
8) DO use large fonts. Small fonts are hard to read
9) DON'T use dark fonts on dark backgrounds or light fonts on light backgrounds.
10) DON'T use dark backgrounds in a poorly-lit room or light backgrounds in a well-lit room.
IV. FONTSUse large fonts – 36-40 pts for titles/headlines
and 24 pts for key points, not smaller than thatDon’t use more than 3 fonts Use visually simple fontsUse more non-serif rather than serif fonts Don’t use bold font all throughoutDon’t use all capitalDon’t use red letters
Do’s and Don’ts of PowerPoint
1) DO show up early for your talk to check whether your equipment works
2) DO check whether the projector's resolution is the same as your laptop’s laptop laptop laptop laptop
3) DON'T leave Standby Power Management on your laptop on.
4) DON'T leave your ScreenSaver on.
5) DON'T require frequent mouse or keyboard interaction on a slide
40 pts
24 pts.
Do’s and Don’ts of PowerPoint
1) DO show up early for your talk to check whether your equipment works
2) DO check whether the projector's resolution is the same as your laptop’s laptop laptop laptop laptop
3) DON'T leave Standby Power Management on your laptop on.
4) DON'T leave your ScreenSaver on.
5) DON'T require frequent mouse or keyboard interaction on a slide
24 pts
24 pts.
Do’s and Don’ts of PowerPoint
1) DO show up early for your talk to check whether your equipment works
2) DO check whether the projector's resolution is the same as your laptop’s laptop laptop laptop laptop
3) DON'T leave Standby Power Management on your laptop on.
4) DON'T leave your ScreenSaver on.
5) DON'T require frequent mouse or keyboard interaction on a slide
6) DO show up early for your talk to check whether your equipment works
7) DO check whether the projector's resolution is the same as your laptop’s laptop laptop laptop laptop
8) DON'T leave Standby Power Management on your laptop on.
9) DON'T leave your ScreenSaver on.
10) DON'T require frequent mouse or keyboard interaction on a slide
18 pts.
ICT FOR EDUCATION PROJECT Sponsored by Quezon City High School International Alumni Association
Reporting Period-Third Phase August 2008-May 2010
32 pt
20 pt
32 pt
24 pt
POWERPOINT
PPT 3PPT 2PPT 1 PPT 4
Planning Execution Testing Deployment
20 pt
28 pt
48 pt
ICT FOR EDUCATION PROJECTSponsored by Quezon City High School International Alumni Association
Reporting Period-Third Phase
August 2008-May 2010
Book AntiquaBernard
Arial
Braggadocio
DON’T USE TOO MANY FONT TYPES
Your text hereArial.
Your text here.Apple Casual
Your text hereBrittanic Bold.
Your text hereCooper black.
Don’t use many different fonts for the same set of points/ideas
1) DO show up early for your talk to check whether your equipment works
2) DO check whether the projector's resolution is same as your laptop’s
3) DON'T leave Standby Power Management on laptop on.
4) DON'T leave your ScreenSaver on.
1) DO show up early for your talk to check whether your equipment works
2) DO check whether the projector's resolution is the same as your laptop’s
3) DON'T leave Standby Power Management on laptop on.
4) DON'T leave your ScreenSaver on.
ARIAL, SANS SERIF TIMES ROMAN, SERIF
ICT for Education – Helvetica
ICT for Education – Verdana
ICT for Education - Geneva
SANS SERIF FONTS
SERIF FONTS
ICT for Education- BASKERVILLE
ICT for Education - GEORGIA
ICT for Education -AMERICAN
DON’T USE ALL CAPITAL LETTERS
1. DO SHOW UP EARLY FOR YOUR TALK TO CHECK WHETHER YOUR EQUIPMENT WORKS
2. DO CHECK WHETHER THE PROJECTOR RESOLUTION IS THE SAME AS YOUR LAPTOP
3. DON’T LEAVE STANDBY POWER MANAGEMENT ON YOUR LAPTOP ON
4. DON’T LEAVE YOUR SCREENSAVER 5. DON’T REQUIRE FREQUENT MOUSE
OR KEYBOARD INTERACTION ON A SLIDE
6. DO SHOW UP EARLY FOR YOUR TALK
1. Students are divided into groups and discuss which one they will choose, then they present their arguments on PowerPoint. To guide them in analysing and comparing the three positions, the students are asked to read this document (embed here your document on how to decide the right thing to do) as well as access the following websites
2. After presentations, the teacher facilitates further discussions and stimulate students’ reactions to the presentations
3. At the end of discussion, the teacher summarizes the different points and make generalizations based on the principles of valuing….
1. Students are divided into groups and discuss which one they will choose, then they present their arguments on PowerPoint. To guide them in analysing and comparing the three positions, the students are asked to read this
2. After presentations, the teacher facilitates further discussions and stimulate students’ reactions to the presentations
3. At the end of discussion, the teacher summarizes the different points and make generalizations based on the principles of valuing….
Don’t use bold for key points --Use normal font
1. Students are divided into groups and discuss which one they will choose, then they present their arguments on PowerPoint. To guide them in analysing and comparing the three positions, the students are asked to read this
2. After presentations, the teacher facilitates further discussions and stimulate students’ reactions to the presentations
3. At the end of discussion, the teacher summarizes the different points and make generalizations based on the principles of valuing….
Click the icon to see a scenario.
Formulate your questions here. Click the icon.
Show your possible answers to your own questions.Click the icon.
1. Avoid dark letters against dark background1. Avoid dark letters against dark background
Make good contrast between colour of fonts and background to be visible
2. Avoid light letters against light background2. Avoid light letters against light background
DARK ON DARK DARK ON DARKDARK ON DARK DARK ON DARKDARK ON DARK
CONTRASTCONTRAST CONTRASTCONTRAST CONTRASTCONTRAST
LIGHT ON LIGHTLIGHT ON LIGHT LIGHT ON LIGHTLIGHT ON LIGHT LIGHT ON LIGHTLIGHT ON LIGHT
CONTRASTCONTRAST CONTRASTCONTRAST CONTRASTCONTRAST
2000
2010
2020
2030This is sample text,
please replace it with
your original facts and
figures. Thanks
This is sample text,
please replace it with
your original facts and
figures. Thanks
This is sample text, please
replace it with your original facts
and figures. Thanks
This is sample text, please
replace it with your original
facts and figures. Thanks
2000
2010
2020
2030This is sample text,
please replace it with
your original facts and
figures. Thanks
This is sample text,
please replace it with
your original facts and
figures. Thanks
This is sample text, please
replace it with your original facts
and figures. Thanks
This is sample text, please
replace it with your original
facts and figures. Thanks
Aiya, why must keepestate clean? It’s always
dirty anyway...
Uncle Liu, 60, Uncle Liu, 60, karang guni mankarang guni man
Recently, our estate wonthe Cleanest Housing
Estateaward for 2nd year again!
Ms. Li Peng, 28, Ms. Li Peng, 28, resident of Singa Estateresident of Singa Estate
The cleaner must belazy, never sweep… That’s
why the void deck is always dirty.
Mrs Tay, 45, housewifeMrs Tay, 45, housewife
My mother told meI will be fined $1000
if I litter.
Fatimah, 8,Fatimah, 8,student living student living in Singa Estatein Singa Estate
FFEEDEEDBACKBACK
There’s no rubbish binnear my parking lot, so
I’ve no choice but tothrow the litter on the floor.
Unnamed, resident Unnamed, resident of Temasek Estateof Temasek Estate
QQuituitNNextext
Aiya, why must keepestate clean? It’s always
dirty anyway...
Uncle Liu, 60, Uncle Liu, 60, karang guni mankarang guni man
Recently, our estate wonthe Cleanest Housing
Estate award for 2nd year again!
Ms. Li Peng, 28, Ms. Li Peng, 28, resident of Singa Estateresident of Singa Estate
The cleaner must belazy, never sweep… That’s
why the void deck is always dirty.
Mrs Tay, 45, housewifeMrs Tay, 45, housewife
My mother told meI will be fined $1000
if I litter.
Fatimah, 8,Fatimah, 8,student living student living in Singa Estatein Singa Estate
FFEEDEEDBACKBACK
There’s no rubbish binnear my parking lot, so
I’ve no choice but tothrow the litter on the floor.
Unnamed, resident Unnamed, resident of Temasek Estateof Temasek Estate
QQuituitNNextext
V. Photos/pictures/images
Do import images and graphics to enhance your presentation Don’t use too many pictures and graphics
Do import images and graphics to enhance your presentation Don’t use too many pictures and graphics
CHILD LABORCHILD LABOR
The 2 suspectsThe 2 suspects
Is itSgt. PaulTerano, a police officer who lives 100 meters on thenext hilltop?
Is it Ben Cruzwho came homeFrom college for the Holidays and lives50 meters away downhill?
Final testFinal test
NOTE: Click the icon to answer the final exam, then save the file to
your desktop and send the saved file to:
EVALUATION EXAM
Hey guys! Thank you so much for joining us in discovering Nuclear
transformation. I hope both you and Carl learned something new today. He can now answer Mrs. Fowl’s assignment.
How about you? Can you answer Mrs. Sarigumba’s evaluation for you?
Click home if you’re done
Examples of too many images, clip arts, and pictures
DO’S AND DON’TS OF POWERPOINT
Click the icon to see a scenario.
Formulate your questions here. Click the icon.
Show your possible answers to your own questions.Click the icon.
HOORAY!!!
You’ve got it.
MAGNIFICENT. THANKS FOR YOUR HELP.
So the three went home happy. They have been able to use their skills in math once again.
Group OutputGroup Output
Click to quit
Make a poster with a slogan condemning child labor.
Use MS Paint, MS Word or MS PowerPoint.
VI. Animations and sounds
Don’t overuse annoying animationsDon’t use too many bells and whistles
Don’t overuse annoying animationsDon’t use too many bells and whistles
RED means stop
YELLOW means prepare to stop or prepare to go
GREEN means go
Economic Growth Circular Flow Model
Goods and Services
Factors and Production
Consumer Expenditures
Wages Rent Dividends
Economic Growth Circular Flow Model
Goods and Services
Factors and Production
Consumer Expenditures
Wages Rent Dividends
Three friends . . .
RADIX
POLYN
TRIGS
Like to go to different places in the world. They love adventure & most of all they love mathematics very much.
HOME
Radix loves to simplify radicals.
Trigs is fascinated for trigonometry.
Polyn likes to solve polynomials, especially graphs.
HOME
They always bring their tools in math in their journey.
VII. Text animations and transitionsVII. Text animations and transitions
Avoid overuse of animations and transitionsReveal rather than push, subtly uncover rather than open
abruptlyBe consistent, do not change transition from one slide to another.
Slower transitions tend to be smoother and more pleasing while
fast transitions tend to be too abrupt and to attract too much attention to themselves.
Three friends . . .
RADIX POLYN TRIGS
Like to go to different places in the world. They love adventure & most of all they love mathematics very much.
HOME
Click the television to view the news:
While watching the news, you remember your friend who is working as a child laborer to support their needs after her father died in an accident.
http://www.gmanews.tv/video/17512/Police-rescue-16-child-laborers-in-Cubao-Quezon-City
ScenarioScenario• The news caught your attention. Police rescued The news caught your attention. Police rescued
16 child laborers in Cubao, Quezon City!16 child laborers in Cubao, Quezon City!
• Avoid overuse of animations and transitions• Reveal rather than push, subtly uncover rather than
open abruptly, turn on a candle rather than the headlights.
• Avoid overuse of animations and transitions
• Reveal rather than push, subtly uncover rather than open abruptly, turn on a candle rather than the headlights.
• Reveal rather than push, subtly uncover rather than open abruptly, turn on a candle rather than the headlights.
• Avoid overuse of animations and transitions
First Prize
65%
20%15%
Flor
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a
Second Prize Third Prize
Grade 5 Grade 4 Grade 1
First Prize
65%
20%15%
Flor
aDim
oClor
a
Second Prize Third Prize
Grade 5 Grade 4 Grade 1
Never use different text animations in one slide of the same object and related messages
Name of Product A
Name of Product B
Name of Product C
Presenting the total package
Don’t parrot PowerPoint Time your remarksGive it a restDistribute handouts at the endEdit ruthlessly before presenting