Doreen Navidi and Jeongyun Choi

Contents

• Objectives• Usefulness• Definition Concepts• Instructions• Exercises• Problem Solving Exercises

Objectives

• Learners should be able to– Make a table of contents– Make some changes in the table of contents– Customize the table of contents– Convert it to bookmarks in PDF file

Usefulness

• A good overview of the entire document• Professional look of the document• Easy to navigate within the document• PDF – universal– opened in any platform– keeps the original format– free to download

Usefulness

• Table of contents

Usefulness

• PDF

Definition

• Table of contents(TOC): contents; a list of divisions (chapters or articles) and the pages on which they start(Source: ordnetweb.princeton.edu/perl/webwn)

• PDF: PDF (Portable Document Format) is a file format that has captured all the elements of a printed document as an electronic(Source: http://whatis.techtarget.com/definition/Portable-Document-Format-PDF )

Concepts

• Styles– A style is a collection of all formatting instructions

for a paragraph. (Kaasboll, 2013)• Bookmarks– Bookmarks are links to a location or the reference

points in the document.

Instructions

1. Open the example1.doc file

2. Highlight a heading

3. Choose the Heading 1 as its style

Under tab Home > Styles

4. Define the styles of all the headingsApply the Heading 1 style to major headings in the document. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-heading etc.Problem with headings? Go to uio.no/doreennn and find “Heading instructions”

Feedback: Check if all headings’ styles are defined in Navigation pane

5. Put the cursor where you want to put a table of contents

Put the cursor in the beginning of the document

6. Go to the References tab and find the Table of contents button

7. Click the Table of contents button and choose Automatic table 1

8. Check the table of contents made in the document

9. Go to File > Save as

10. In the Save as type, choose PDF(.pdf)

11.Click Options.

12. In the Options’ dialog window, under Include non-printing information, check create bookmarks using: and choose Headings then click Ok

Note: check Open file after publishing, and the PDF file will be opened automatically. Unchecked box before saving, PDF file can be found on the same directory as the word file.

13. Click Save

14. Clicking the Bookmark icon will open the bookmark’s list

15. If you click a bookmark from the list, you can go to the corresponding topic in the report

Part Ia) Download a example file from this link https://

dl.dropbox.com/u/64780461/example2.docxor find it in folk.uio.no/doreennn

b) Create a table of contents in the example document without referring to the instruction sheets.

Part IIc) Convert the table of contents to bookmarks in a PDF file.

Make sure that the topic on the bookmark directs you to the content itself.

Exercises

Problem SolvingFIELD TO EXPERIMENT

1. References tab

2. Sub-menu of the table of contents

3. ‘HELP’ button

4. Search the web

Problem Solving• Activity 1

You created a Table of Contents for your report. While checking the documents you realize that one topic or heading was missing in the table of content which is very important. Your task is to find out how to insert a missing topic on TOC.

• Activity 2

Your table of contents are already made but upon reading the documents you realized that certain topic should not be on the TOC. Your task is to find out how to delete a single topic /heading from the table of contents.

• Activity 3

The table you created shows all the heading levels ( heading level 1 to level3) but what you wanted to appear on your TOC are just major topics which is just up to level 2. Your task is to customize your TOC hiding all level 3 headings.