Don’t Stop Believing - Childcare Conference · 17-19 July 2015 2015 Conference Australian...

17-19 July 2015

2015 Conference

Australian Childcare Alliance QueenslandABN 65 768 804 095 11/6 Vanessa Boulevard, Springwood Qld 4127

P 07 3808 2366 F 07 3808 2466

[email protected]

Don’t Stop Believing

Brisbane Convention and Exhibition CentreMerivale Street, South Brisbane

Sponsor and Exhibitor Prospectus

2015 Conference | Sponsor & Exhibitor Prospectus

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Contents

Invitation to Sponsor and/or Exhibit ..............................2Benefits to Sponsors and Exhibitors .................................................... 2

About our Conference ......................................................3Venue ............................................................................................................... 3

Conference Organisation .......................................................................... 3

Conference Program ................................................................................... 3

Marketing ........................................................................................................ 3

About ACA Qld .............................................................................................. 3

General Information and Terms ......................................4Liability Waiver .............................................................................................. 4

Personal Insurance ...................................................................................... 4

Cancellation Policy ....................................................................................... 4

Booking Policy ............................................................................................... 4

Accommodation ........................................................................................... 4

Car Parking ..................................................................................................... 4

Sponsorship Opportunities .............................................5Gold Sponsor $30,000 ................................................................................ 5

Silver Sponsor $20,000 ............................................................................... 5

Bronze Sponsor $8,000 .............................................................................. 6

Welcome Drinks Sponsor $6,500 ............................................................. 6

Conference Dinner Sponsor $12,000 .................................................... 7

Keynote Speaker Branding Sponsor $6,000 ....................................... 7

Satchel Sponsor $4,000 ............................................................................. 7

Pocket Program Sponsor $2,500 ............................................................ 8

Coffee Sponsor $1,000 1 day / $1,500 2 days .................................... 8

Branded Lunch Sponsor Sunday Plenary $1,000 ............................. 8

Lanyard Sponsor $1,500 ............................................................................ 8

Notepad Sponsor $1,500 .......................................................................... 9

Pen Sponsor $1,500 ..................................................................................... 9

Room Drop Sponsor $1,500 ..................................................................... 9

Plenary / Workshop Branding Sponsor $1,000 .................................. 9

Satchel Insert Sponsor $600 or FREE ** ................................................ 9

Trade Exhibition Booth $2,500 Per Booth ........................................... 10

Provision of other in-kind products and services .............................. 11

Testimonials & Feedback .................................................11

Exhibition Booth Layout Plan ..........................................12

All prices include GST. Note: Right of first refusal is given each year to Sponsors from previous year. Packages already committed will be marked as Sold.

...........SOLD

...........SOLD

...........SOLD

...........SOLD

...........SOLDSOLD

SOLD


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Invitation to Sponsor and/or ExhibitDear Sponsors & Exhibitors,

It is with pleasure that Australian Childcare Alliance Queensland (ACA Qld) invites you to participate in our 2015 National Conference from 17 to 19 July, being held at Brisbane Convention and Exhibition Centre (BCEC) at South Brisbane.

As a sponsor or exhibitor your company will gain high profile xposure to important decision makers in the childcare sector. The ACA Qld National Conference is promoted broadly throughout Australia and is a high point in the childcare sector’s calendar. To secure your place at this important conference, please review the options presented and select the option that best suits your business. The Sponsorship and Exhibition Booking Form can be found at the end of this prospectus.

The conference will attract delegates from all over Australia, including childcare service owners, approved providers, nominated supervisors, early childhood educators, prospective owners and other key industry stakeholders. The two-day conference provides valuable opportunities for delegates to interact with sponsor and exhibitor representatives, and supporters in the past have found this significa tly enhances future business opportunities.

ACA Qld welcomes your involvement in Australia’s leading long day care conference. A personal invitation to register will be sent via email to all Sponsors and Exhibitors who have registered an expression of interest in the Conference as soon as registrations are open. A registration link will also be on the home page of the ACA Qld website.

For further information about sponsoring and/or exhibiting, please contact ACA Qld on 07 3808 2366 or email: [email protected]

Regards,

Gwynn Bridge, CEO

Benefits to Sponsors and Exhibitors √ Access to decision makers

√ Formal and informal networking opportunities

√ Increased brand awareness

√ Enhanced company profile th ough affil tion with a trusted and respected sector body

√ Opportunity to display and demonstrate products to your target market

√ Opportunity to develop relationships and leads with your target market

√ Direct access to your target market when they are open, available and keen to meet suppliers

√ Exposure of your company name on the ACA Qld website with a link to your website

√ Exposure at the conference through signage and the conference program

√ Demonstrate commitment and engagement with the childcare community


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About our ConferenceAt the National Conference, ACA Qld member services and non-member services join together for two days of discussion and networking and to hear from a fantastic array of guest speakers and experts on hot topics and vital issues in the childcare sector.

Venue The Brisbane Convention and Exhibition Centre (BCEC) is a world-class purpose-built venue renowned for its operational and service excellence. The Centre is located in the riverside South Bank Precinct, hub of the city’s cultural and entertainment activities . Our conference is being held over one level on the Plaza level of the Centre.

Conference Organisation The ACA Qld Conference Committee selects speakers and develops the conference program.

Conference Program The Conference program will include:

• Keynote address – from leaders in the childcare sector• Plenary sessions• Concurrent workshop sessions• Welcome Drinks• Pre-dinner drinks function• Conference gala dinner• Trade exhibition• Catered morning/afternoon tea breaks and lunches

Marketing The conference is marketed extensively across Australia through:

• Direct e-marketing to all ACA Qld Members, and other long day careand family daycare services

• Website with information about the program, guest speakersand networking events

• Marketing at other industry related meetings• Marketing at ACA Qld Member Meetings• Sponsors of the ACA Qld National Conference are acknowledged on the

ACA Qld website with links to their company website

About ACA Qld As a not-for-profi , member-funded organisation, ACA Qld (formerly Childcare Queensland) is the peak long day care Association in Queensland and is Australia’s largest state child care Association.

ACA Qld has a reputation as one of the most influe tial and respected childcare sector associations providing leadership and guidance on vital issues within our sector.

ACA Qld lobbies, advocates, promotes and liaises on behalf of our entire membership at a State and Federal Government level.

ACA Qld has a strong internal communications network with its members, including the National Conference.

By joining with and supporting ACA Qld, you have the opportunity to share in a unique and highly influe tial organisation and cultivate a relationship with ACA Qld that serves as a bridge to enhanced relationships and greater opportunity with members.


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General Information and TermsLiability Waiver In the event of industrial disruptions, the Conference and the organisers accept no responsibility for losses incurred by conference participants.

Participation in the Exhibition does not imply any endorsement or approval by ACA Qld. ACA Qld takes no responsibility in relation to the displays, products, representations or promotional material of the participants. ACA Qld has not assessed, endorsed or approved any display, product, representation or promotional material.

Personal Insurance Participants shall be regarded in every aspect as carrying their own risk for loss or injury to person or property including baggage, during the conference. We strongly recommend that at the time of booking your travel you take out a travel insurance policy of your choice. ACA Qld are in no way responsible for any claims concerning insurance.

Cancellation PolicyCancellation of sponsorship will not be accepted after 1 June 2015. Cancellations prior to this date will be granted, with a $150 administration fee to apply. All bookings made after 1 June 2015 are non-refundable. All cancellations must be made in writing.

Booking PolicyACA Qld reserves the exclusive right to exclude any person or organisation from participation in the sponsorship, marketing or exhibitor options in this prospectus at the Conference.

Accommodation Block bookings at a special reduced rate have been made at Rydges Southbank and Mantra Southbank. As a sponsor/exhibitor you will be sent a registration brochure with accommodation booking details.

Car Parking BCEC offer exhibitors a flat rate of $15 for a 24 hour period.

Over and above the 24 hours, a flat rate of $50 is payable, for a period of 2 days to a week.

Please see further information here: www.bcec.com.au/car-parking (rates current at time of release)

http://www.bcec.com.au/car-parking


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Sponsorship OpportunitiesSilver Sponsor $20,000

• Two trade exhibition booths • Four full conference registrations • Sponsor supplied free standing banner to be displayed in the plenary

room and at the conference registration desk• Sponsor logo to be included on all conference promotional material • Company name and logo on the front cover of the conference program ∆

• Half page advertisement in the conference program (artwork to be supplied by the sponsor) ∆

• Recognition on all introductory session power-point slides throughout the conference

• Verbal recognition by the conference MC at the beginning of each day • Six months advertising on ACA Qld website• Half page advertisement in Early Edition post conference • Company logo and promotional paragraph in the Conference Sponsor

and Exhibitor booklet ∆

• Company listing and hyperlink to your website on the ACA Qld website• One A4 advertisement/insert (to be supplied by sponsor) in the

conference satchel *

• List of delegates attending the conference #

• Twelve Months Associate Membership• Framed certificate of appreciation from ACA Qld

Gold Sponsor $30,000 • Two trade exhibition booths • Seven full conference registrations• ACA Qld Committee conference shirts to proudly display sponsor logo

on the back• Sponsor supplied free standing banner to be displayed in the plenary

room and at the conference registration desk• Sponsor logo on delegate name badges • Sponsor logo to be included on all conference promotional material • Company name and logo on the front cover of the conference

program∆

• Full page advertisement in the conference program (artwork to be supplied by the sponsor) ∆

• Informational article in Early Edition magazine post conference • Recognition on all introductory session power-point slides throughout

the conference• Verbal recognition by the conference MC at the beginning of each day • Twelve months advertising on ACA Qld website • Unlimited attendance at ACA Qld Members Meetings• Full Page advertisement in Early Edition post conference• Company logo and promotional paragraph in the Conference Sponsor


• Twelve Months Associate Membership• Company listing and hyperlink to your website on the ACA Qld website• One A4 advertisement/insert (to be supplied by sponsor) in the



• Framed certificate of appreciation from ACA Qld


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Sponsorship Opportunities continuedBronze Sponsor $8,000 • Multiple opportunities available• One complimentary trade exhibition booth• Two full conference registrations• Sponsor supplied free standing banner to be displayed in the

plenary room and at the conference registration desk• Sponsor logo to be included on all conference promotional

material• Company name and logo on the front cover of the conference

program ∆

• Quarter page advertisement in Early Edition post conference• Verbal recognition by the conference MC at the beginning of

each day• Company logo and promotional paragraph in the Conference

Sponsor and Exhibitor booklet ∆

• Company listing and hyperlink to your website on the ACA Qldwebsite

• Three months advertising on ACA Qld website• Framed certificate of appreciation from ACA Qld• One A4 advertisement/insert (to be supplied by sponsor) in the



• Twelve Months Associate Membership

Welcome Drinks Sponsor $6,500• 10 minute address by a representative from

your organisation• Free standing banner in prominent location

for duration of evening (supplied bysponsor)

• Gobo of company logo displayed throughout WelcomeDrinks

• Balloons/Decorations in company colours included• One complimentary trade exhibition booth• Two full conference registrations• Option to supply branded shirts for the catering staff• Company logo and promotional paragraph in the Conference


• Quarter page advertisement in Conference program ∆

• Sponsor logo to be included on all conference promotionalmaterial


• One A4 advertisement/insert (to be supplied by sponsor) in theconference satchel *


• Option to supply promotional giveaways from two locationsduring Welcome Drinks

• Option to provide and draw the Lucky Door Prize duringWelcome Drinks


New Inclusions and reduced price!


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Sponsorship Opportunities continuedConference Dinner Sponsor $12,000 • 5 minute address by a representative from your organisation• Free standing banner in prominent location for duration of evening

(supplied by sponsor)• Two full conference registrations• Two additional tickets to the conference dinner• Two additional tickets to the conference Welcome Drinks• Option to supply branded shirts for the catering staff• Sponsor logo to be included on all conference promotional material• Company logo and promotional paragraph in the Conference Sponsor


• Half page advertisement in conference program ∆

• Logo on menu provided at each table (artwork supplied by sponsor)• Option to provide and draw the Lucky Door Prize during dinner• Option to supply promotional giveaways on tables• Company listing and hyperlink on the ACA Qld website• One A4 advertisement/insert (to be supplied by sponsor) in the




Keynote Speaker Branding Sponsor $6,000 • Two opportunities available• One trade exhibition booth• Two full conference registrations• Your company sign (to be supplied by sponsor, normally a pull up

banner) prominently displayed during your sponsored session• Audio visual acknowledgement at the commencement of session• Company listing and hyperlink to your website on the ACA Qld

website• Your company acknowledged as a conference sponsor in the

Conference Sponsor and Exhibitor booklet ∆



• Company representative from the sponsor to present the thank yougift which will be supplied by ACA Qld to the speaker.

• Opportunity to meet with keynote speaker

Satchel Sponsor $4,000 • Your company logo displayed exclusively on

conference satchel alongside ACA Qld logo• Two full conference registrations• One A4 advertisement/insert (to be supplied by

sponsor) in the conference satchel *


• Your company acknowledged as a conference sponsor in theConference Sponsor and Exhibitor booklet ∆


• Twelve Months Associate Membership

Now includes 2 full registrations


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Pocket Program Sponsor $2,500 • One full conference registration• Company listing and hyperlink to your website

on the ACA Qld website• One A4 advertisement/insert (to be supplied by

sponsor) in the conference satchel *

• Your company acknowledged as a conference sponsor in theConference Sponsor and Exhibitor booklet ∆


Coffee Sponsor $1,000 1 day / $1,500 2 days In addition all associated costs to be paid by the sponsor directly to the hotel including baristas and coffee• Unlimited coffee service to ACA Qld delegates and exhibitors• One x one-day or two-day (day only) conference registration/s• Company sign (to be supplied by sponsor, normally a pull up banner),

displayed next to the coffee machine during the nominated day/s • Company logo featured in the Conference Sponsor and Exhibitor booklet

∆

• Ability to have the coffee machine placed next to your booth (dependenton booth location) for additional exposure.

• Company listing and hyperlink to your website on the ACA Qld website• One A4 advertisement/insert (to be supplied by sponsor) in the



• Verbal acknowledgement of sponsorship during the conference with encouragement to delegates to visit the stand

• Option to supply branded coffee cups and/or t-shirts for the barista makers

• Sponsor logo to be included on all conference promotional material

Sponsorship Opportunities continued

Now includes 1 full registration

Branded Lunch Sponsor Sunday Plenary $1,000 • Your company sign (to be supplied by sponsor, normally a pull up

banner) prominently displayed at each entrance to plenary room during your sponsored lunch session.

• Two single (day only) conference registrations• Company listing and hyperlink to your website on the ACA Qld

website• Your company acknowledged as a sponsor in the Conference Sponsor




Lanyard Sponsor $1,500 • Opportunity to provide lanyards with your company logo for provision to

conference delegates (style and design to be approved by ACA Qld) • Company listing and hyperlink to your website on the ACA Qld website • One A4 advertisement/insert (to be supplied by sponsor) in the conference

satchel *

• Your company acknowledged as a conference sponsor in the ConferenceSponsor and Exhibitor booklet ∆



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Notepad Sponsor $1,500 • Opportunity to provide notepads with your company logo to be placed

on delegate tables • One A4 advertisement/insert (to be supplied by sponsor) in the


• Company listing and hyperlink to your website on the ACA Qld website• Your company acknowledged as a conference sponsor in the Conference



Pen Sponsor $1,500 • Opportunity to provide pens with your company logo for provision to

conference delegates to be placed on delegate tables • One A4 advertisement/insert (to be supplied by sponsor) in the


• Company listing and hyperlink to your website on the ACA Qld website• Your company acknowledged as a conference sponsor in the Conference



Room Drop Sponsor $1,500 • Opportunity to provide product with your company logo to conference

hotel accommodation guests for the purpose of a room drop.• All product and associated hotel costs to be covered by sponsor.

Arrangement to be made and paid directly with venue.• One A4 advertisement/insert (to be supplied by sponsor) in the conference

satchel *

• Company listing and hyperlink to your website on the ACA Qld website

• Your company acknowledged as a conference sponsor in the Conference Sponsor and Exhibitor booklet ∆

Sponsorship Opportunities continuedPlenary / Workshop Branding Sponsor $1,000 • 15 opportunities available • Your company sign (to be supplied by sponsor, normally a pull up banner)

prominently displayed during your sponsored session• One single (day only) conference registration• Audio visual acknowledgement at the commencement of session • Company listing and hyperlink to your website on the conference

website• Your company acknowledged as a conference sponsor in the Conference


• One A4 advertisement/insert (to be supplied by sponsor) in the conference satchel *


• Company representative from the sponsor to present the thank you gift which will be supplied by ACA Qld to the speaker.

Satchel Insert Sponsor $600 or FREE **• Satchel inserts of sponsor information is a direct

method of ensuring your organisational information reaches key decision makers within our industry.Go direct to the decision makers!

• One A4 advertisement/insert (to be supplied by sponsor) in the conference satchel *


** If you choose to provide an item for your satchel insert, rather than a brochure or flyer we will waive the cost for this sponsorship. Items can be promotional or branded, eg pens, hand cream, note pads, stress ball, lolly bags etc.

**FREE if a product item is provided


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Trade Exhibition Booth $2,500 Per Booth Dimensions: 3m x 3m

Walls: 3m x 2.4m high back wall 2.4m x 2.4m high side walls on closed sides 290mm high fascia boards on open sides

Name and Fascia: 1 x company signage on open sides (up to 30 characters on white core flute panel Signage remains the property of the supplier)

Furniture: Option 1- 1 x folding trestle table 1.8m x 750mm x 720mm high, 1 x black fitted cloth, 2 x chair Option 2- 1 x dry bar table 600mm dia x 1120mm high, 2 x cafe stool

Lights and Power: 2 x energy efficient spotlights (equivalent to standard 1450watt spotlights) 1 x 4amp general-purpose outlet (GPO)

Conference Registration: Two complimentary full conference registrations, including two delegate satchels, welcome reception, conference and dinner tickets.

Delegates Listing: Subject to privacy legislation, relevant details of all delegates attending the Conference will be made available to sponsors and exhibitors.

Name Badge: Name badge for two (2) representatives.

Promotion: Listing of company name on the conference program/handbook. Hyperlink to your website on the ACA Qld website.

Catering: Morning/afternoon tea and lunch for two (2) representatives each day.

Custom Build BoothsCompanies intending to install custom designed booths must submit full specifications and drawings to the Conference Committee before 1 May 2015 to facilitate the required approval process by BCEC.

Sponsorship Opportunities continued


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Provision of other in-kind products and servicesACA Qld is happy to consider the provision of other products and services such as

• Delegate’s gifts• Keynote Speaker’s gifts• Presenter’s gifts• Supply of promotional goods, key rings, etc

* Inserts must be approved by the ACA Qld Conference Committee. Advertisers (Sponsors)are advised not to print their inserts until they receive confi mation that the artwork hasbeen approved. The approved proof MUST be the version that is included in the satchel.Advertisements/inserts must not imply that ACA Qld endorses the product, service, company orrole.

All artwork must be sent to [email protected] for approval. Hard copies ofadvertisements/inserts must be delivered to ACA Qld by Friday 3 July 2015. Deliveries after thisdate risk not being packed into the conference satchel.

# Due to privacy legislation, the organisers cannot guarantee the inclusion of all participants’ names on the delegate list.

∆ Acknowledgement in the conference registration brochure and the conference program/booklet is subject to sponsorship or exhibition confi mation prior to printing deadlines.

Sponsorship Opportunities continuedTestimonials & Feedback

√ Well organised event. Well done ACA Qld.

√ Great opportunity to network with customers and build new relationships.

√ Social events are great for networking.

√ Perfect - great conference, well organised, well looked after. Well done!

√ Great opportunity to connect in person with existing customers and meet new potential customers.

√ A valuable event. We build new relationships, meeting with owners and educators, and reconnect with existing customers in a great fun environment.

√ High foot traffic t conference enables educators and owners to touch and feel products and resources, which generates more leads than showing a catalogue or website.

√ Perfect arena to spread the message about our product. Great to speak to so many business owners in the one space.

√ Lead level was beyond expectations, will defini ely be coming back next year.


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Exhibition Booth Layout PlanFloorplans are an indicative guide only. Actual positions will be subject to delegate numbers, catering and OH&S requirements.

Site positions are not final u til written confi mation is received from ACA Qld, and remain subject to change up to conference date.

Please check

current availability on our w

ebsite before se

lecting yo

ur preferences

http://childcareqld.org.au/20

15-conference-sp

onsors-exhibitors/

Company Name: _______________________________________________________________________

Contact Name: _______________________________________________________________________

Postal Address: _______________________________________________________________________

City: ____________________________________ State: _________ Postcode: _________

Telephone: _____________________________ Website: _________________________________

Email: _______________________________________________________________________

Sponsorship

Option: _______________________________________________________________________

Investment: $____________________________

Comments: _______________________________________________________________________

_______________________________________________________________________

Exhibition

Number of sites required: __________________________________________________________________

Booth Number: Preference 1___________ Preference 2___________ Preference 3___________ Note: Site positions will be allocated after taking into account each organisation's sponsorship level, the date of booking, proximity to competitors and other relevant matters. Site positions are not final until written confirmation is received from ACA Qld, and remain subject to change up to conference date. Please check our website for current booth availability prior to indicating your preference.

Wording for fascia signage & acknowledgement - max 30 characters (signs remain the property of Pyramid Displays):

Payment Summary

Sponsorship Total: $_____________ Exhibition Total: $_____________

Total Spend: $_____________

Authorisation I acknowledge and confirm complete understanding and compliance with the terms and conditions listed in the Sponsorship & Exhibition prospectus. Signed for and on behalf of the Sponsor/Exhibitor by:

Name: ______________________________________________________________________

Signature: ____________________________________________ Date: ____________________

Sponsorship & Exhibition Booking form

Payment Terms ACA Qld will issue an invoice on receipt of the booking form. A payment of 50% of the total spend must be paid within 7 days of invoice issue date. The balance is to be paid on or before 1 July 2015. Cancellation Policy Cancellation of sponsorship will not be accepted after 1 June 2015. Cancellations prior to this date will be granted, with a $150 administration fee to apply. All bookings made after 1 June 2015 are non-refundable. All cancellations must be made in writing.

Please fax completed form to (07) 3808 2466 or email [email protected]

Don’t Stop Believing Conference | 17-19 July 2015

Brisbane Convention & Exhibition Centre

Don’t Stop Believing - Childcare Conference · 17-19 July 2015 2015 Conference Australian...

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