Welcome to Workforce3 One

U.S. Department of Labor Employment and Training Administration

Webinar Date: July 7, 2015

Presented by:

Division of Youth Services – YouthBuild

U.S. Department of Labor

Employment and Training Administration

Where are you?

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Enter your location in the Chat window – lower left of screen

Moderator

Michelle Lee-Jones

Workforce Analyst

U.S. Department of Labor

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Objectives

• Review TEGL 14-09 and 11-09, and TEN 13-11 as a basis for designing and implementing strong recruitment and mental toughness components.

• Help programs effectively plan and implement recruitment and mental toughness components.

• Learn best practices from two different program models.

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DOL Resources

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• TEGL 11-09 (including Change 1 and 2) –

Expanded Participant Eligibility for the

YouthBuild Program

• TEGL 14-09 - Mental Toughness

• TEN 13-11 – YouthBuild Participant

Documentation

TEGL 11-09 (including Change 1 and 2) – Expanded

Participant Eligibility for the YouthBuild Program

• Original: To clarify the definition of “school dropout” as it pertains to YouthBuild program participants under the Workforce Investment Act (WIA)

• Change 1: To provide a revision and clarification to policy guidance previously issued to states and national YouthBuild program grantees concerning the Employment and Training Administration’s (ETA) definition of “school dropout” as it pertains to YouthBuild program participants under the Workforce Investment Act (WIA)

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TEGL 11-09 (including Change 1 and 2) – Expanded

Participant Eligibility for the YouthBuild Program

• Change 2: To clarify policy guidance previously issued to states and national YouthBuild program grantees concerning the Employment and Training Administration’s (ETA) definition of “sequential service strategy” as it pertains to YouthBuild program participants under the Workforce Investment Act (WIA) of 1998. Specifically, this change TEGL clarifies eligibility requirements and how these requirements apply to the sequential service strategy.

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TEGL 14-09 - Mental Toughness

• To provide clarification on allowable

costs associated with Mental

Toughness/Orientation activities under

the YouthBuild Program

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TEN 13-11 – YouthBuild Participant Documentation

• To provide information to all U.S.

Department of Labor (DOL) funded

YouthBuild programs about required

documentation for participant eligibility

and for validating performance outcomes

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Presenter

Nicole Simmons

DOL YouthBuild Technical Assistance Coach

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Poll Question 1

How well does your executive leadership, program staff, alumni and partners work together to recruit youth into your

program?

We have full involvement, work well together and can teach others how we do it

We have involvement, but need to improve how we work together

Not everyone is involved, we need to work figure how to engage everyone

We struggle in this area and need to call 911

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The “Whats” and “Hows” of Recruitment

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• Recruitment is a

systematic process by

which programs attract

youth, parents/caretakers,

partners and wider

community to engage and

participate in your program.

• Recruitment should begin

three to four months prior to

the start of mental

toughness orientation.

The “What” in Recruitment – What is at the core?

• Beginning with the mindset that everyone on your team (executive leadership, program staff, alumni, partners etc.) is responsible for the success of the program

• Skills building - Preparing staff to be recruiters – training, scenarios, obstacles

• “Future focused” planning versus “hurry and get them in the door” planning

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The “How” in Recruitment – What KEYS lead to

success?

• K= Keep the core message of your YouthBuild brand clear and aligned with program values, and speak it in unity

• E= Easy application process for youth to apply and partners to refer potential applicants

• Y= Yes, provide opportunities for positive engagement early – add value to and for the young people immediately

• S= Stick with the process and make adjustments quickly

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Poll Question 2

What areas of your mental toughness training need improvement?

Incorporating YouthBuild Program components

Teambuilding Activities/Physical Exercise

Involvement of alumni, staff and partners

Use of evaluations and closing ceremony

We are mental toughness masters 15 #

The What’s and How’s of Mental Toughness

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• Mental Toughness orientation is a

comprehensive, interactive engagement process

to introduce young people to your YouthBuild

program. It involves staff, alumni, partners,

community members and youth.

• Duration of a successful mental toughness

program lasts between 1-3 weeks.

The “What” in Mental Toughness – What is at the

core?

• Understand the strengths and weakness of your staff and program capacity – build on the strengths and support weaknesses

• Experiential learning for both staff and young people – bring staff through your own mental toughness

• Mindset – mental toughness is preparing your young people for active and post programming, not just daily programming

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The “How” in Mental Toughness – What practices

lead to success?

• Determine ahead of time the attitudes and standards staff will hold and demonstrate with youth – be accountable

• Incorporate the same level of engagement, intensity, and involvement for each mental toughness training

• Communicate clearly that mental toughness is not a guarantee into the program--each youth must also meet requirements in the selection process and final interviews

• Involvement of staff, executive leadership partners, alumni, community leaders

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Key Points for Recruitment and Mental Toughness

• Start with the end in mind – future focused

• Have a clear message and standards that everyone adheres to – program culture

• Involvement of executive leadership, program staff, alumni and partners are critical to success

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Presenter

Antonio McKoy, Program Director

City of Winston Salem

Winston-Salem, NC

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Engage Internal and External Partners

What did we want to do?

– Include our partners in our recruitment

process

How did we do it?

– We solicited input from partners regarding

recruitment methods and available

resources that can be useful during

recruitment process

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Establish YouthBuild “Go-To Sites”

What did we want to do?

– You have to go to where the youth are in

order to recruit them

How did we do it?

– We held information/recruitment sessions at

neighborhood recreation centers

– We educated local community leaders

about your program

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Create an easy application process

What did we want to do?

– We created an easily accessible application process for potential participants

How did we do it?

– We provided application assistance at neighborhood recreation centers

– We worked with recreation center directors so that they can assist with online application completion

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Presenters

Rachel Gillis

Program Manager

Project YouthBuild – Gainesville, FL

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Keira Simmonds

Leadership and Mentor Coordinator

Project YouthBuild – Gainesville, FL

The What and How of Mental Toughness

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Be Intentional

• Not just another program requirement

• Make sure your decisions on timing, length make sense

• Communicate program expectations and outcomes clearly for YOUR benefit as well as for YOUR STUDENTS’ benefit

The What and How of Mental Toughness

Start OUR Program Culture

• Debunk the myths

• All hands on deck – staff involvement at

all levels

• Alumni presence – including graduates

with purpose and intention

• Core Values

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The What and How of Mental Toughness

Establish Rigor

• Interview for Staff AND Prospective

Students

• Assign homework to participants

• Give a YouthBuild Policy Exam

Celebrate Success

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Open Chat

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• Are you actively engaging partners in the recruitment process? How are you getting them involved?

• How do you manage your recruitment cycles? (i.e. open enrollment, cohort based, split cohorts)

• How do you involve your staff, youth, partners in mental toughness? • What are the most effective ways you engage youth in recruiting? • What specific mental toughness activities have been successful? • How do you evaluate youth during mental toughness? • What has been the greatest challenge with recruitment? How have

you addressed it? • What challenges have you experienced with mental toughness?

Top Recommendations

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1. Involve partners and solicit input about strategy

2. Educate the community 3. Go where the youth are 4. Be intentional with establishing

your program culture 5. Establish rigor 6. Celebrate successes

Speakers’ Contact Information

Michelle Lee-Jones Workforce Analyst U.S. Department of Labor Jones.Michelle@dol.gov

Nicole Simmons DOL YouthBuild Coach Simmons Consulting Group simmonsconsutlinggrp@gmail.com

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Antonio McKoy Program Manager City of Winston Salem, Winston-Salem, NC ANTONIOLM@cityofws.org

Speakers’ Contact Information

Keira Simmonds Leadership and Mentor Coordinator Project Youthbuild, Gainesville, FL ksimmonds@iwionline.org

Rachel Gillis Program Manager Project Youthbuild, Gainesville, FL RGillis@IWIOnline.org

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Look for upcoming Webinars in this series!

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Look out for an email from

youth.build@dol.gov featuring past archived webinars and resources related to finding and

keeping great staff, engaging employers, and

other great topics!

www.workforce3one.org