documentation for international trade

8/8/2019 documentation for international trade

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AKNOWLEDGEMENT

It is our great pleasure to have this opportunity to appreciate and thank all those people who have helped in

directly and indirectly for completing my end term project Firstly, I would like to thank, Mr. Novin Tangri,

MD Diwesh Exports private limited , Mr. Kanishak Tangri for helping me trough out my procedure of

understanding the export import documents.

I would also like to thank Mr. Kapil. C. Aggarwal our module tutor of our end term project for his support,

infinite patience, complete understanding and co-operation during the project.


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ABSTRACT

This project has helped me in learning how to proceed with Import-Export procedures so as to increase the

international trade which leads to development of developing countries like INDIA can understand the

terminologies used in the letters and various documents prepared for the shipping consignment, with the

help of this project process of obtaining IEC is now more transparent and clear. This project helped me

knowing different documents for exporting goods to different countries.

The various documents prepared like Performa invoice, commercial invoice, packing list, bill of lading,

shipping bill, certificate of origin, marine insurance policy, fumigation certificate are now known properly.

y IEC No.- Import-Export No. -it is the Pre-shipment document issued by the DGFT. It is

mandatory for each importer exporter to export or import their goods.

y LOC- Letter of Credit- It is a document of bank to bank. LC is a promise made by the

importer's bank to pay the amount to the exporter through exporter's bank. This document is

prepared by importer's bank on, so that any dispute regarding the payment of final amount to

exporter does not arise.

y Free on Board (F.O.B) is the price quoted which includes the expenses by the seller of the goods

on the ship. The custom clearance lies with the exporter of the goods.


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Simulation-1

1. Draft a letter from a European importer that he may have sent to your firm asking forsamples.

2. Draft a letter of reply to the above given letter. 3. Draft a letter from importer asking for quotations. 4. Develop a quotation Performa invoice

5. To know the price of EU in Indian rupees.


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J.W JOHN WILLIAM

0213BW LEICESTER SQUARE

LONDON (U.K)

PH NO. 006-450-7430050

WEBSITE:WWW.JWILLIAM.COM

To,

Shakti Export limited,

56-B Sherpur Chownk, Ludhiana,

Date 09-10-2010

Subject: - Request for samples,

Sir,

We came to know about your products through your website, The code number

of jersey which we selected on your site is 566ffo.

We have been sourcing these types of jerseys from some manufactures in India. We

want to know about the quality of your product, we want 100% cotton products.

We deal in brand likes, GANT, TOMMY HILGFIGER, there may be chance that you

get some of our business in European market, and this is possible if you send us yoursample of jerseys , code : 566ff0 for trial purposes.

From:

Jackson William

(Merchandizing Head)

JW


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SH

EXP R

LIMITE

56-

SHERP

RCH

, LUDHIANA

INDIAPH

NO- 0161-5566709

WE

SITE WWW.SHAKTIINDUSTRIES.COM

P.S.T/C.S.T NO. 500789 C.S.RNO 9900, FU DT. 5-03-1989

To,J.W John Willi ,

0213BW Hamilton St t,

Unit Kingdom,

Dat 15-10-2010

Si ,

we are gratefulto work with your company , we are enclosing three samples of

green , red , yellow colour pulloverthrough ast way couri r services , it will reachyou within 3 days , courier numberis : fc56o99bnec .

I hope you willlike the samples and give us

opportunity to serve you in near future.

From:

Shivam Mehra

Head Merchandiser


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J.W JOHN WILLIAM


LONDON (U.K)

PH NO. 006-450-7430050WEBSITE:WWW.JWILLIAM.COM

To,

Shivam Mehra(Merchandiser)

Shakti Export limited,


Date 09-10-2010

Subject:- Request for Quotation

Sir,

Thanks for the samples of the pullover you sent us. Your round neck knitted sweaterscan get good market in our country; I request to provide us with quotation and Performa invoice.

Article no: 566ffo

ColourS M L XL XXL

Quantity

Amount in(EU)

Green 616 616 640 640 568 3070 429800

Red 600 600 636 634 600 3080 431200

Yellow 608 608 630 630 584 3060 428400

From:

Andrew Jackson

(Merchandiser)

JW


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SHAKTI EXPORT LIMITED

56-

SHERPURCHOWNK, LUDHIANA

INDIA

PH.NO- 0161-5566709

WE

SITE WWW.SHAKTIINDUSTRIES.COM

P.S.T/C.S.T NO. 500789 C.S.RNO 9900, FU DT. 5-03-1989

To,

J.W John William0213BW Leicester Square

London (U.K)

Ph No. 006-450-7430050

Website:www.jwilliam.com

Date: 13-10-210

Subject: Quotation forthe Samples

Sir

It is pleasing to know that you are interested in marketing our round neck knitted pullovers. We areattaching the catalogue of the pullovers along with the F.O.B price that we charge from the importers of

different countries. In addition to this, shipping charges will be added in the bill.

As you seem interested in long run business, we can offer 5% discount if the order is at least of 15000pieces. Regarding payment conditions we accept advance of 25% or irrecoverable letter of credit. Order will

be delivered within 4 weeks from receipt of first order.

We hope for satisfactory business relation with your esteemed corporation.

From:

Shivam Mehra

(Merchandiser)


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Simulation-2

1. Draft a letter from the importer that he may have sent to your firm confirming the order.

2. You now need an IEC no. find out how you can obtain the iec no. from here in Ludhiana.

3. Find out which export promotion council you should join and what are the various export incentives you

get with the RCMC.


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J.W JOHN WILLIAM


LONDON (U.K)PH NO. 006-450-7430050

WEBSITE:WWW.JWILLIAM.COMTo,

Shakti Export limited

56-B Sherpur Chownk, Ludhiana

INDIA

Date:- 29th November 2009

Subject:- Confirming the order

Dear Sir,

It is to inform you that our bank established letter of credit against your P/I No. SBI/ Account No.300911772345600-2009-2010 dated 15-October-2010 for 322350 EU. L/C copy will be faxed today tillevening.

From:

Jackson William(Merchandiser)

JW


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ANF 2 A

Application Form for Issue / Modification in Importer Exporter

Code Number (IEC)

Part A

To be filled by the Issuing Authority

IEC Details--

i. IEC Number

ii. Date of Issueiii. Issuing Authority

To be filled by the applicants

Note: Please state Not Applicable wherever the information / data is not applicable to you.

Fields marked * are optional. All others are mandatory

1. Applicant Firm Details

i. Name

ii. Address

(Registered Office in case of Companies andHead Office in case of Others)

iii. Address of all Branches / Divisions / Units / Factorieslocated in India & abroad (attach extra sheet if required)

iv. Telephone

Un-attested

Photograph of

the applicant.

Identical

photograph

should be used


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v. Email address (for correspondence with DGFT)*

2. Details of Proprietor / Partners / Directors / Karta / Trustee

of the applicant firm (attach extra sheet if required)

Total Number of Partners / Directors / Karta / Trustee

in the applicant firm

Following information may be provided for each Proprietor / Partners / Directors / Karta / Trustee

of the applicant firm

i. Name

ii. Father's Name

iii. Residential Addressiv. Telephone

3. Nature of Concern (please tick)

( )

i. Government Undertaking

ii. Public Limited Company

iii. Private Limited Company

iv. Proprietorship

v. Partnership

vi. Others

4. Type of Exporter (please tick)

( )

i. Merchant Exporter

ii. Manufacturer Exporter

iii. Service Provider


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iv. Others (please specify)

v. Merchant cum Manufacturer

5. Bank Account Details

i. Name of the Bank

ii. Address of the Bank

iii. Type of Bank Account

iv. Bank Account Number

v. Year of opening Bank Account

6. PAN Details

i. PAN Number

ii. Issuing Authority

7. Application Fee Details

Amount (Rs)Rupees

Demand Draft

Date of Issue

Name of the Bank and its Branch on which drawn

Signature of the Applicant Place

Name Date

Designation


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Part CFor Modification of Import Export Code Number

IEC Number-234450023pop1

1- Details of Modification

SN Details of Modification required

Existing details Modification required

Modification -1

Modification -2

Modification -3

2. Documents to be submitted in support of the claim

a. In case of Proprietorship firms, please furnish documentary evidence regarding

i. Date of Birth of individual

ii. Number of IECs held along with their details

b. In case of Companies, please furnish documentary evidence regarding

i. Date of incorporation

c. In case of others

i. Date of formation

Signature of the Applicant Place

Name Date

Designation

Official Address

Telephone

Residential Address

Email Address


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Export promotion council

Incorporated in1978, AEPC is the official body of apparel exporters in India that provides invaluable

assistance to Indian exporters as well as importers/international buyers who choose India as their preferred

sourcing destination for garments.

A quick look at how the Apparel Export Promotion Council (AEPC) has been the moving force behind lot

of achievements, from just being a quota monitoring entity, AEPC is today a powerful body for the

promotion, facilitation of garment manufacturing and their exports, for Indian exporters, AEPC is quite

literally a one-stop shop for information, technical guidance to work force and market intelligence. Members

have access to updated trade statistics, potential markets, information on international fairs and assistance inparticipating at these fairs. It also plays a large role in identifying new markets and leading trade delegations

to various countries. In recent years, AEPC has worked tirelessly in integrating the entire industry -

starting at the grass root level of training the workforce and supplying a steady stream of man power to the

industry; identifying the best countries to source machinery and other infrastructure and brokering several

path breaking deals for its members and finally helping exporters to showcase their best at home fairs as

well as be highly visible at international fairs the world over Twice a year, AEPC showcases the best of

Indias garment export capabilities through the prestigious India International Garment Fair, playing host to

over 350 exhibitors displaying the exotic, the haute, the prt, the contemporary and much mor With AEPC's

expertise and all the advantages that India has, it makes for a truly win-win situation Indian exporters grow

stronger each year in their achievements, skills and proficiency, while international buyers get superiorsolutions for their garment imports.


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SIMULATION III

1. Develop a structured commercial invoice and packing list that you shall send with the goods.

2. Prepare a shipping bill.

3. Prepare a bill of lading.

4. Prepare a fumigation certificate

5. Prepare a certificate of origin


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Commercial invoice

Exporter



INDIA

Invoice No. & date

PQRL/EXP/178

Exporters Ref.

Dt. 30.November.2010

Consignee

J.W John William,

0213BW Hamilton Street

United Kingdom

Buyers Order No. & DatePO NO M47465

Other References (s)STYLE NOM56123PU8

Buyer (If other than consignee)

Final destination: J.W John William,

0213BW Hamilton Street, United Kingdom.

Country of Origin

of Goods

INDIA

Final destination: J.W John

William, 0213BW Hamilton

Street, United Kingdom.

Pre Carriage by

BY ROAD

Place of Receipt by

Pre-carrierCHANDIGARH

Terms of Delivery and Payment

FOB- London , UKAS PER TERMS OF L/C NO. IC12367-16-02-2009

OF BRITISH BANK NATIONAL ASSOCIATIONVessel/Flight No.

BY SEA

Port of Loading

LONDON , UK

Port of Discharge

MUNDRA, MUMBAI

Final Destination

Final destination:

J.W John William,

0213BW Hamilton

Street, United

Kingdom.

Marks &No. /

ContainerNo

No,. &kind of

Pkgs

Description of Goods TotalQuantity

PCS

Price

Per

(PCS)

(EU)

Amount EU F.O.B.

mump99001 140CTNS 100 %Cotton pullover 9210 140 322350

MANUFACTURER:

9210Amount Chargeable EU : SIX THOUSAND ONLY Total 322350

VAT NO. 00019010

IEC Code No. 234450023pop1

C.S.T. No.500789,DeclarationWe declare that this invoice shows the actual price of the

goods

Described and that all particulars are true and correct

Signature & Date


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Bill oflading

Shipper (principal of seller license name &

address)



INDIA

Booking no. B/l No.

Consignee (Name & Full Address/NonNegotiable unless Consigned to order)

J.W John William, 0213BW , Leicester

square ,United Kingdom.

Export preferences

Forwarding agent (Reference Fmc no.)

Notify party (Name and full address)

Point and country of origin

INDIA

Initial carriage Place of receipt

CHANDIGARH

Export carrier

(Vessel, Voyage)

BY SEA

Port of loading

LONDON, UK

Also notify (Name and Address)/

DOMESTIC ROUTING/EXPORT

INSTRUCTIONS/ ONWARD

ROUTING FROM PORT OFDESTINATION

Port of discharge

MUDARI, MUMBAI

Place of delivery

J.W John William,

0213BW , Leicester

square ,United

Kingdom.


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Certificate of origin

EXPORTER



INDIA

NO.

004908

CHAMBER OF INDUSTRIAL &

COMMERCIAL UNDERTAKING

(GOVT. OF INDIA RECOGNIZED)

M.C. BLOCK NO. 2 FLOOR

RAHON ROAD LUDHIANA, 141003 (PB.

INDIA

PH.NO. OFF E648A, PHASE 4 FOCAL POINT

CHANDIGARH 141010 INDIA PH. 0161-

2670098

CONSIGNEE

J.W John William, 0213BW, Leicester

square ,United Kingdom.

PRE CARRIAGE BY

BY ROAD

PLACE OF RECEIPT

BY CARRIAGECHANDIGARH

VSESEL NO./FLIGHT

NO.

WEG123878NMIVESSELNO.

PORT OF LOADING

LONDON, UK

PORT OF DISCHARGE

MUDARI, MUMBAI

PORT OF

DESTINATION

J.W John William,

0213BW , Leicester

square ,United

Kingdom.

CONTAINER

NO.

DESCRIPTION OF GOODS QUANTITY

mump99001 100% cotton pullovers 9210

CERTIFICATION

IT IS HEREBY CERTIFY THAT ABOVE MENIONED GOODS ARE OF INDIAN

ORIGIN.

SIGNATIRE


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Fumigation Certificate



INDIA

AFASID:1010 Certificate Number:0098001

FUMIGATION CERTIFICATE

This is to certify that the following regulated article has been fumigated according to the appropriate procedures to

conform to the current phytosanitary requirements of the importing country.

ARTICLE DETAILS

Description of goods: 100% cotton pullovers

Quantity declared: 9210 Pcs Distinguish mar ks:

Country of origin: INDIA Port of loading: MUNDRA, MUMBAI

Country of destination: EUROPE, UNITED KINGDOM (LONDON)

Declare point of entry

Name and address of consignor/export/shipper

Declared name and address of consignee/buyer/notified party:

TREAMENT DETAILS

Name of fumigation: METHYL BROMIDE Date of fumigation: 22/3/09

Place of fumigation: MUMBAI CITY

Dosage rate: 50 gm/ cubic meter Duration of fumig ation: 24 hrs

Air temperature: 30C

Fumigation carried out under gas tight enclosure/sheet: yes no n/a

Fumigation performed in a container yes no n/a

Container pressure test conducted yes no n/a


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Container has 200mm free air space at the top of the container yes no n/a

Containerhas ben ventilated to below 5ppm v/v methyl bromide yes no n/a

WRAPING AND TIMBER

Has the commodity been fumigated prior to lacquering,varnishing,painting or

Wrapping? yes no n/a

Has plastic wrapping been used in the consignment? yes no n/a

If yes, has the consignment been fumigated prior to plastic wrapping? yes no n/a

Or has the plastic wrapping been slashed, opened or perforated in yes no n/a

accordance with the AQIS wrapping and perforation standard?

Is the timber in this consignment less than 200mm thick in one dimension and

Correctly spaced every 200mm in height? yes no n/a

ADDITIONAL DECLARATION

i declare that these details are true and correct and the fumigation has been carried out in accordance with the Australian

Methyl Bromide Standard.

Place and Date

Company stamp Signature and name of

Accredited Fumigator

Edmund Barton Building ACT GPO Box 565 Canberra ACT 2601 ph +61 235765733www.aqis.gov.au ABN 24 113 085695

DEPARTMENT OF AGRICULTURE, FISHERIES AND FORESTRY

EXCHANGE CONTROL COPY

LEODATE: 18/09/08 LEONO. 6/159

Indian Customs EDI System/ EXPORT (ICES/E)

MUDARI, MUMBAI


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Simulation-4

y Marine insurance companies in India

y Process ofletter of credit

y Conclusion

y Bibliography & Annexure


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Marine insurance companies in India

y UNI Logistics Private Limited

Address: No. 12/9, Krishnan Koil Street, 6th Floor, Chennai, Tamil Nadu - 600 001,

IndiaPhone: +(91)-(44)-25263485 Fax: +(91)-(44)-25224076

Mobile / Cell Phone: +(91)-9282112523

Website: http://www.freightforwardingindia.in

y GSI Logistics New Delhi

Address: No. 978, Aggarwal Millennium Tower-II, 9th Floor, Netaji Subash, Palace,

Pitam Pura, New Delhi, Delhi - 110 088, India

Phone: +(91)-(11)-27354490 Fax: +(91)-(11)-27354492

Mobile / Cell Phone: +(91)-9811625331Website:http://www.gsimpex.net/consultancy.html

y TRV Freight Solution Pvt.Ltd

Address: 3/121, Ground Floor, Lalita Park, Laxmi Nagar, New Delhi, Delhi - 110 092,

India

Phone: +(91)-(11)-22421270 Fax: +(91)-(11)-22421271

Mobile / Cell Phone: +(91)-9999066622/9711773895

Website:http://www.trvindia.in/transport-insurance.html

y G. R. Logistics

Address: RZ 158, 1st Floor, Reliance Tower Building, Kishan Garh, Vasant Kunj,

Sector A, Delhi, Delhi - 110 070, India

Phone: +(91)-(11)-32484712/32462148


Website:http://www.indiamart.com/grlogistics/

y Suraksha Financial Services

Address: New Ashok Nagar, Mahaveer Enclave, New Delhi, Delhi - 110 096, India

Phone: +(91)-(11)-64720479


Website:http://www.indiamart.com/company/2572175/


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Process of Letter Of Credit

documentation for international trade

Documents

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