Document splitting

The current note describes the document split functionality within new G/L.New Installation: Before the first productive posting is done in new GL with the usage of document splitting, the customizing (e.g. assignment of scenarios, definition of split criteria and activation of document splitting, etc.) has to be done completely.New g/l should be active and the relevant scenarios have been assigned to the ledger(s) in your system.Document split should be active for the relevant company codes in your system.Migration: If an upgrade to ERP has been done, the classic FI is still active and can be used in the usual way.In addition if a customer wants to migrate to new G/L, he has to contact “SAP New G/L Migration” for further information on new general ledger migration.

2. Activate document splitting

Document splitting can be activated in IMG:Financial Accounting (New) – General Ledger Accounting (New) – Business Transactions – Document Splitting – Activate Document Splitting.Also the document splitting method has to be assigned.

The indicator “Inheritance of Account Assignments” transfers the account assignments which are defined as split criteria. The values of the split criteria are always taken into consideration together as a combination of the account assignments. The field values are inherited only in case the account assignment combination is unique within the complete document.That means the account assignments are being inherited if the values of the split criteria in the complete document are the same.

There is also a possibility to deactivate inheritance for some specific business transactions.This indicator ‘no inheritance of A/c Assignments’ can be set/removed in the definition of the business transaction (TA GSP_RD). The indicator is available only in ERP2005.A second option is to set a constant on the splitting method level. The constant defines default account assignments for all line items for which it is not possible to derive any account assignments via the splitting rule or the inheritance. To activate this function select indicator ‘Standard A/C Assgnmt’ and assign the constant. There is also a possibility to deactivate the default account assignment (constant) set on method level for some specific business transactions.For the definition of a constant refer to: Constant definition.Document split can be deactivated at company code level. In case one or more company codes in your system should not use document splitting functionality, then choose the “inactive” indicator at company code level. If you perform any cross company code postings please make sure that all company codes involved use document splitting. In addition the company codes which are used in cross company postings have to be assigned in OBY6 to companies in a 1:1 relation.

3. Document splitting characteristics

Document splitting is a tool for drawing up complete financial statements for selected dimensions. Additional zero balance items are automatically created in case the balance of account assignment objects is not zero.Document splitting characteristics can be defined for general ledger, controlling and assets.In detail, you define:” Characteristics for general ledger in IMG “Define document splitting characteristics for general ledger accounting”.” Additional characteristics to apply document splitting for controlling in IMG “Define document splitting characteristics for controlling”” For cash discounts capitalized to assets in IMG “Define Post-Capitalization of cash discount to assets”.

4 Document splitting characteristics for general ledger

In this IMG-step the account assignments taken into consideration in document splitting are defined.It can be defined if a zero balance setting for the characteristic and a partner field has to be used. If the zero balance flag has been activated, the system makes sure that the document balances to zero on account assignment level.The account assignment can also be defined as mandatory. The system accepts postings if the account assignment has been filled in the general ledger view. Either it can be filled in the entry view by entering it or it is derived from the document splitting rules.If a field is defined as a splitting characteristic, but the relevant scenario or custom field is not assigned to a ledger, then it will not be updated in certain new g/l tables. The account assignments specified have to be maintained at least in one of the ledgers. Otherwise the mandatory check is not processed.