Using Word to Organize Notes

By Professor Pat – Nov. 13, 2007Best if Viewed Full Screen

Normal View Document Map View

My Organizing Method

• Use Heading Styles – I enter Title of each Note

using Heading Style 4.• Use Document Map View to display Title

of each Note in left-hand pane of Word window.

• Use Outline View to group Notes on similar topics together.

• Use Heading Style 2 for main categories & Heading Style 3 for sub-categories.

“Normal” View in Word

I have 75 entries similar to those below. How can I find the one I want? How can I see what topics I have collected info about?

Raw Notes – Entered as I found them while researching. Left column shows Title of each Note for easy searching [uses Heading Style 4 for Titles of Notes]

Here I have grouped Notes by Topic. If click on Blogging, can see all the individual Note Titles. Each major category uses Heading 2 Style.

To Display Note Titles & Group Headings,Click: View | Document Map

Outline Your Word Doc Using Heading Styles

Notes

• I use Microsoft Word 2002 for Windows – All screen shots from that version.

• Heading Styles – I have designed mine as follows:

– Heading Style 4: Normal (Times Roman 12 Pt), Bold, Italic, Underline; Space Before is 3

– Heading Style 3: Arial, 11 Pt, Bold, Small Caps; Space Before is 12, After is 3

– Heading Style 2: Arial, 14 Pt, Bold, Italic; Space Before is 12, After is 3

– Heading Style 1: Arial, 16 Pt, Bold, Kern at 16; Space Before is 12, After is 3