Document for Practice Bbp on Sap

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EHP4 for SAP ERP6.0

March 2011

English

Asset Management (162)

SAP AGDietmar-Ho-Allee 166!1!0 "all#orf German$

%&il#ing %loc' (onfig&ration G&i#e



SAP Best Practices Asset Management )162*+ (onfig&ration G&i#e

Copyright

, 2010 SAP AG. All rights resere#.

o art of this &/lication ma$ /e rero#&ce# or transmitte# in an$ form or for an$ &rose itho&t theeress ermission of SAP AG. he information containe# herein ma$ /e change# itho&t rior notice.

Some softare ro#&cts mar'ete# /$ SAP AG an# its #istri/&tors contain rorietar$ softare comonentsof other softare en#ors.

Microsoft3 "in#os3 Ecel3 &tloo'3 an# PoerPoint are registere# tra#emar's of Microsoft (ororation.

5%M3 D%23 D%2 niersal Data/ase3 S$stem i3 S$stem i73 S$stem 3 S$stem 73 S$stem 3 S$stem 83S$stem 8103 S$stem 8!3 8103 8!3 iSeries3 Series3 Series3 8Series3 eSerer3 89:M3 89S3 i79S3 S9;!03S9;!03 S94003 AS94003 S9;!0 Parallel Enterrise Serer3 Poer:M3 Poer Architect&re3 P"ER6<3P"ER63 P"ER7<3 P"ER73 P"ER3 enPoer3 PoerP(3 %atchPies3 %la#e(enter3 S$stemStorage3 GP=S3 HA(MP3 REA53 D%2 (onnect3 RA(=3 Re#/oo's3 S923 Parallel S$sle3 M:S9ESA3 A5>35ntelligent Miner3 "e/Shere3 etfinit$3 ioli an# 5nformi are tra#emar's or registere# tra#emar's of 5%M

(ororation.

?in& is the registere# tra#emar' of ?in&s oral#s in the .S. an# other co&ntries.

A#o/e3 the A#o/e logo3 Acro/at3 PostScrit3 an# Rea#er are either tra#emar's or registere# tra#emar's of A#o/e S$stems 5ncororate# in the nite# States an#9or other co&ntries.

racle is a registere# tra#emar' of racle (ororation.

5>3 >9en3 S=913 an# Motif are registere# tra#emar's of the en Gro&.

(itri3 5(A3 Program eigh/orhoo#3 Meta=rame3 "in=rame3 :i#eo=rame3 an# M&lti"in are tra#emar's orregistere# tra#emar's of (itri S$stems3 5nc.

HM?3 >M?3 >HM? an# ";( are tra#emar's or registere# tra#emar's of ";(@3 "orl# "i#e "e/

(onsorti&m3 Massach&setts 5nstit&te of echnolog$.

aa is a registere# tra#emar' of S&n Micros$stems3 5nc.

aaScrit is a registere# tra#emar' of S&n Micros$stems3 5nc.3 &se# &n#er license for technolog$ inente#an# imlemente# /$ etscae.

SAP3 R9;3 SAP et"eaer3 D&et3 PartnerE#ge3 %$Design3 (lear Enterrise3 SAP %&siness/Bects Elorer3an# other SAP ro#&cts an# serices mentione# herein as ell as their resectie logos are tra#emar's orregistere# tra#emar's of SAP AG in German$ an# other co&ntries.

%&siness /Bects an# the %&siness /Bects logo3 %&siness/Bects3 (r$stal Reorts3 (r$stal Decisions3 "e/5ntelligence3 >celsi&s3 an# other %&siness /Bects ro#&cts an# serices mentione# herein as ell as theirresectie logos are tra#emar's or registere# tra#emar's of SAP =rance in the nite# States an# in other

co&ntries.

All other ro#&ct an# serice names mentione# are the tra#emar's of their resectie comanies. Datacontaine# in this #oc&ment seres informational &roses onl$. ational ro#&ct secifications ma$ ar$.

hese materials are s&/Bect to change itho&t notice. hese materials are roi#e# /$ SAP AG an# itsaffiliate# comanies )CSAP Gro&C* for informational &roses onl$3 itho&t reresentation or arrant$ of an$'in#3 an# SAP Gro& shall not /e lia/le for errors or omissions ith resect to the materials. he onl$arranties for SAP Gro& ro#&cts an# serices are those that are set forth in the eress arrant$statements accoman$ing s&ch ro#&cts an# serices3 if an$. othing herein sho&l# /e constr&e# asconstit&ting an a##itional arrant$.

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Icons

Icon Meaning

(a&tion

Eamle

ote

Recommen#ation

S$nta

:al&e from hea#&arters

Personali8e# al&e for s&/si#iar$

:al&e from s&/si#iar$

Typographic Conventions

Type Style DescriptionExample text "or#s or characters that aear on the screen. hese incl&#e fiel#

names3 screen titles3 &sh/&ttons as ell as men& names3 aths an#otions.

(ross-references to other #oc&mentation.

Example text Emhasi8e# or#s or hrases in /o#$ tet3 titles of grahics an# ta/les.

E>AMP?E E> ames of elements in the s$stem. hese incl&#e reort names3rogram names3 transaction co#es3 ta/le names3 an# in#ii#&al 'e$or#s of a rogramming lang&age3 hen s&rro&n#e# /$ /o#$ tet3 foreamle3 SE?E( an# 5(?DE.

Example text Screen o&t&t. his incl&#es file an# #irector$ names an# their aths3messages3 so&rce co#e3 names of aria/les an# arameters as ell asnames of installation3 &gra#e an# #ata/ase tools.

EXAMPLE TEXT e$s on the 'e$/oar#3 for eamle3 f&nction 'e$s )s&ch as F2* or theENTER 'e$.

Example text Eact &ser entr$. hese are or#s or characters that $o& enter in thes$stem eactl$ as the$ aear in the #oc&mentation.

<Example text> :aria/le &ser entr$. Pointe# /rac'ets in#icate that $o& relace theseor#s an# characters ith aroriate entries.

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Contents

1 P&rose....................................................................................................................................F2 Prearation...............................................................................................................................F

2.1 Prere&isites..................................................................................................................

; (onfig&ration............................................................................................................................

;.1 rgani8ational Str&ct&res...............................................................................................

;.1.1 %asic Settings............................................................................................................

;.1.1.1 (hec' (o&ntr$-Secific Settings...........................................................................

;.1.2 (hart of Dereciation.................................................................................................

;.1.2.1 (o$ Reference (hart of Dereciation )Define (hart of Dereciation*............. ....

;.1.2.2 Secif$ Descrition of (hart of Dereciation.........................................................!

;.1.2.; (o$ Reference (hart of Dereciation )Define Dereciation Area*.......................!

;.1.2.4 Assign (hart of Dereciation to (oman$ (o#e...................................................!

;.1.2.7 Secif$ &m/er Assignment across (oman$ (o#es........................................10

;.1.; Asset (lasses..........................................................................................................10

;.1.;.1 Secif$ Acco&nt Determination............................................................................11

;.1.;.2 (reate Screen ?a$o&t R&les................................................................................11

;.1.;.; Define Screen ?a$o&t for Asset Master Data.......................................................11

;.1.;.4 Define Screen ?a$o&t for Asset Dereciation Areas............................................12;.1.;.7 Define &m/er Range 5nteral )Asset (lasses*..................................................12

;.1.;.6 Define Asset (lasses )5nternal &m/er Assignment*..........................................1;

;.1.;.F ranslate asset class #escrition.........................................................................1;

;.1.;. Secif$ a/ ?a$o&t for Asset Master Recor#.......................................................14

;.1.;.! Assign a/ ?a$o&ts to Asset (lasses..................................................................14

;.1.4 Dereciation Area....................................................................................................14

;.1.4.1 Define Dereciation Areas )Define Dereciation Area*........................................14

;.1.4.2 Define Dereciation Areas )Secif$ Area $e*...................................................14

;.2 5ntegration ith the General ?e#ger.............................................................................17

;.2.1 Assign G9? Acco&nts - %alance Sheet......................................................................17

;.2.2 Assign G9? Acco&nts - Dereciation.........................................................................17

;.2.; Assign G9? Acco&nts - Secial Reseres.................................................................16

;.2.4 Secif$ =inancial Statement :ersion for Asset Reorts...........................................16

;.2.7 Secif$ Doc&ment $e for Posting of Dereciation................................................16

;.2.6 Secif$ 5nterals an# Posting R&les.........................................................................1F

;.2.F Secif$ Acco&nt Assignment $es for Acco&nt Assignment /Bects......................1

;.2. Secif$ Doc&ment $e for Perio#ic Processing.....................................................1;.; :al&ation......................................................................................................................1

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;.;.1 Dereciation Areas...................................................................................................1!

;.;.1.1 Secif$ ransfer of AP( :al&es...........................................................................1!

;.;.1.2 Secif$ ransfer of Dereciation erms...............................................................1!

;.;.1.; Determine Dereciation Areas in the Asset (lass...............................................1!

;.;.1.4 Secif$ ?o-:al&e Asset (lass............................................................................20

;.;.1.7 Assign nit of meas&re to lo al&e asset classes.............................................20

;.;.1.6 Secif$ Ma. Amo&nt for ?o-:al&e Assets.........................................................20

;.;.1.F Secif$ Ro&n#ing of et %oo' :al&e an#9or Dereciation...................................21

;.;.1. Define Dereciation Areas for =oreign (&rrencies..............................................21

;.;.1.! Secif$ the se of Parallel (&rrencies................................................................21

;.;.2 Dereciation.............................................................................................................22

;.;.2.1 Determine Dereciation Areas )r#inar$ Dereciation*.......................................22

;.;.2.2 Determine Dereciation Areas )Secial Dereciation*.........................................22

;.;.2.; Determine Dereciation Areas )nlanne# Dereciation*...................................2;

;.;.2.4 Maintain Dereciation e$s.................................................................................2;

;.;.; Secial :al&ation.....................................................................................................2;

;.;.;.1 Reseres for Secial Dereciation......................................................................2;

;.;.;.1.1 Secif$ Gross or et Proce#&re )Secial Der. Resere*..........................2;

;.;.;.2 5nestment S&ort.............................................................................................24

;.;.;.; 5nterest.................................................................................................................24

;.;.;.;.1 Determine Dereciation Areas )5nterest*....................................................24

;.;.4 ransactions............................................................................................................24

;.;.4.1 Allo Don Pa$ment9ransfer ransaction $es in Asset (lasses...................24

;.;.4.2 Determine (ost Element for Settlement to ( Receier.....................................27

;.;.4.; Assign Settlement Profiles...................................................................................26

;.;.4.4 Define 5nestment Profile.....................................................................................2F

;.;.7 5nformation S$stem..................................................................................................2F

;.;.7.1 Define or Assign =orms for Histor$......................................................................2F

;.;.6 Asset Data ransfer.................................................................................................2F

;.;.6.1 Set (oman$ (o#e Stat&s..................................................................................2F

;.;.6.2 Secif$ Se&ence of Dereciation Areas.............................................................2

;.;.6.; Secif$ ransfer Date9?ast (lose# =iscal ear....................................................2

;.;.6.4 Recalc&late Dereciation for Preio&s ears.......................................................2!

;.;.F Prearing for Pro#&ction Start-&............................................................................2!

;.;.F.1 A&thori8ation for Asset :ie................................................................................2!

;.4 5mort9(reate Master Data...........................................................................................;0

;.4.1 (reate =ie# Assets Master Data............................................................................;0

;.4.1.1 ear En# (losing of Preio&s ear......................................................................;0

;.4.1.2 =iscal ear (hange.............................................................................................;1

;.4.1.; (reate l# an# e Assets.................................................................................;2

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Asset Management (162): Configration !i"e

1 #rposehis config&ration g&i#e roi#es the information $o& nee# to set & the config&ration of this/&il#ing /loc' man&all$.

5t ill g&i#e $o& in setting & Asset Management in a s&/si#iar$3 here certain #ata ill /e re-&se# from the hea#&arters. he ta/le /elo shos ho the hea#&artersI an# s&/si#iar$Is#ata nee# to /e &se#+

$%&ect 'se valefrom aseline

Comment *eason

(o&ntr$-secific

settings

s&/si#iar$

(oman$ co#e-secificsettings

s&/si#iar$

(hart of #ereciation s&/si#iar$ (o&ntr$-secific

Dereciation area s&/si#iar$ (o&ntr$-secific

Asset classes hea#&arters (ororate-i#e setting

Screen la$o&t in assetclasses

hea#&arters (ororate-i#e setting

a/ la$o&t in assetclasses

hea#&arters (ororate-i#e setting

Main asset n&m/ers s&/si#iar$ (ross-coman$ n&m/erassignment is not actie.

Asset n&m/er ranges s&/si#iar$ (oman$ co#e-secific

Acco&nt #etermination hea#&arters (hart of acco&nts-secific

?o al&e assets -amo&nts

s&/si#iar$ (o&ntr$-secific

Dereciation an#secial al&ation

s&/si#iar$ (o&ntr$-secific

5nestment rofile hea#&arters (ororate-i#e setting

Statistical cost elements hea#&arters (hart of acco&nts-secific

2 #reparation%efore starting the config&ration of the /&il#ing /loc'3 some rearation actiities m&st /eerforme#. All of these actiities are #escri/e# in the folloing chaters.

he al&es mentione# /elo are eamles onl$. 5f other al&es are &se# the$

sho&l# /e maintaine# as mentione# /elo an# m&st /e relate# to la$er 0.

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2+1 #rere,isites

%efore $o& start installing this scenario3 $o& m&st install rere&isite /&il#ing /loc's. =or moreinformation3 see the %&il#ing %loc' Prere&isites Matri for SAP %Ai S5(.

- Configration

-+1 $rgani.ational Strctres

-+1+1 asic Settings

-+1+1+1 Chec/ Contry0Specific Settings

'se

he s$stem &ses the co&ntr$-secific #ata in each coman$ co#e that agrees ith the co&ntr$

in the #efinition of the =5 coman$ co#e )=5 (&stomi8ing*.

SAP roi#es the aroriate #efa&lt settings for most co&ntries.

he stan#ar# #efa&lts hae to /e chec'e# for the selecte# co&ntr$.

#roce"re

Please refer to $o&r s&/si#iar$Is 162J%%J(onfigG&i#e to i#entif$ the correct settings.

-+1+2 Chart of Depreciation

'se

A chart of #ereciation is a #irector$ of #ereciation areas arrange# accor#ing to /&sinessre&irements. Each chart of #ereciation contains the r&les for the eal&ation of assets thatare ali# in a secific co&ntr$ or economic area.

Each coman$ co#e #efine# in Asset Acco&nting m&st refer to a chart of #ereciation.

-+1+2+1 Copy *eference Chart of Depreciation (DefineChart of Depreciation)

'se

SAP roi#es co&ntr$-secific charts of #ereciation ith re#efine# #ereciation areas )foreamle3 0DE for German$*. hese charts of #ereciation are onl$ references for c&stomercharts of #ereciation an# therefore cannot /e &se# #irectl$. "hen $o& create $o&r on chartof #ereciation3 $o& m&st co$ a reference chart of #ereciation.

"hen $o& create a chart of #ereciation3 the s$stem coies all the #ereciation areas fromthe stan#ar# chart of #ereciation that $o& &se as a reference. o& m&st #elete an$#ereciation areas $o& #o not nee# from $o&r chart of #ereciation.


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-+1+2+2 Specify Description of Chart of Depreciation

'se

#roce"re


-+1+2+- Copy *eference Chart of Depreciation (DefineDepreciation Area)

'se

o& can change the #efinition of the #ereciation areas that ere coie# from the stan#ar#

#ereciation lan an# a## a##itional #ereciation areas if re&ire#.


5f the s&/si#iar$Is coman$ co#e is set & for arallel c&rrencies3 $o& m&st #efine a#ereciation area for arallel c&rrenc$.

-+1+2+ Assign Chart of Depreciation to Company Co"e

'se

o& assign the s&/si#iar$Is chart of #ereciation to the s&/si#iar$Is coman$ co#e.

#rere,isites

he coman$ co#e m&st /e #efine# in =inancial Acco&nting.

#roce"re

1. Access the actiit$ &sing one of the folloing naigation otions+

IM! Men Financial Accounting (New) → Asset Accounting →

Organizational Structures → Assign Chart of Depreciation to

Company Coe

Transaction Co"e $A$

2. n the Change !iew" #$aintain company coe in Asset Accounting%" O&er&iew screen3ma'e the folloing entries an# sae+

iel" 3ame Description 'ser Action an" 4ales Comment

(o. (oman$ (o#e 2000 S&/si#iar$

(hrt De. (hart of Dereciation >>>> HKIs chart of#ereciation

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-+1+2+5 Specify 3m%er Assignment across CompanyCo"es

'se

5n the =5-AA alication3 $o& can assign the main asset n&m/er across coman$ co#es.herefore3 for eer$ coman$ co#e3 $o& can #etermine from hich )other* coman$ co#e then&m/er assignment is to /e carrie# o&t. 5n this ste3 $o& #efine hether main asset n&m/ersare assigne# er coman$ co#e or on a cross-coman$ co#e /asis.

Please reie this setting an# ma'e a#B&stments as re&ire#.

#roce"re


IM! Men Financial Accounting (New)→

Asset Accounting→

Organizational Structures → Specify Num'er Assignment

Across Company Coes

Transaction Co"e A$11

2. n the Change !iew FAA" #Assignmt* to company coe pro&iing num'er range%screen3 ma'e the folloing entries+


(o(# (oman$ (o#e 2000 S&/si#iar$

o.(o.(#. (oman$ (o#e for&m/er Assignment

2000 S&/si#iar$

;. (hoose Sa&e.

*eslt

o& hae #etermine# hich coman$ co#e is to /e &se# for the cross-coman$ co#e n&m/erassignment for $o&r coman$ co#es.

-+1+- Asset Classes

'se

Asset classes are the most imortant str&ct&ring elements for fie# assets. o& can #efinean$ n&m/er of asset classes in the s$stem. o& can &se them to str&ct&re $o&r fie# assetsaccor#ing to #ifferent criteria. Asset classes are #efine# for all clients.

-+1+-+1 Specify Accont Determination

'se

he most imortant f&nction of an asset class is to lin' asset master recor#s to theirresectie general le#ger acco&nts in =inancial Acco&nting. his lin' is create# /$ theacco&nt #etermination 'e$ in each asset class. o& can assign seeral asset classes to thesame acco&nt #etermination 'e$.

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#roce"re

Please refer to $o&r hea#&artersI 162J%%J(onfigG&i#e to i#entif$ the correct settings.

-+1+-+2 Create Screen ayot *les

'se

he asset master recor# contains a large n&m/er of fiel#s /eca&se it is &se# for man$#ifferent &roses. o ma'e it easier to maintain master #ata3 $o& can a#at the asset master recor# to s&it $o&r on nee#s.

#roce"re


-+1+-+- Define Screen ayot for Asset Master Data

'se

5n or#er to meet the nee#s of its man$ f&nctions3 the asset master recor# contains a largen&m/er of fiel#s. o ma'e master #ata maintenance nonetheless as simle an# efficient asossi/le3 the s$stem ena/les $o& to #esign the asset master recor# to /est s&it $o&r nee#s.

Screen la$o&t r&les3 as mentione# in chater ;.1.;.2 hae /een create# an# assigne# to the

asset classes.

he screen la$o&ts are coie# from the stan#ar# la$o&ts roi#e# /$ SAP. he$ hae /eena#ate# to ens&re that in all screen la$o&t r&les the fiel#s Description + an# Cost Center are#efine# as re&ire# entr$ fiel#s. Entr$ fiel#s for /oth fiel#s are set to man#ator$ in all screenla$o&t r&les.

#roce"re


Please erif$ that the fiel#s Description + an# Cost Center hae /een #efine# as re&ire#entr$ fiel#s.

-+1+-+ Define Screen ayot for Asset Depreciation Areas

'se

5n this ste3 $o& #efine the screen la$o&t control for the #ereciation terms )#ereciation 'e$3&sef&l life3 an# so on* in the asset master recor#.

he screen la$o&t ena/les #ereciation to /e calc&late# at main n&m/er an# s&/-n&m/erleel.

#roce"re

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-+1+-+5 Define 3m%er *ange Interval (Asset Classes)

'se

An asset n&m/er &ni&el$ i#entifies an asset. 5t ala$s consists of a main asset n&m/er an#an asset s&/-n&m/er. &m/ers can /e assigne# in the s$stem eternall$ or internall$.

"ith eternal n&m/er assignment3 the &ser is resonsi/le for assigning the n&m/ers. hes$stem #isla$s onl$ the #efine# n&m/er range interal an# iss&es an error message if an&m/er has alrea#$ /een assigne#. "ith internal n&m/er assignment3 the s$stem assignsn&m/ers se&entiall$.


Asset classes might /e #efine# ith eternal n&m/er assignment.

Hoeer3 in c&stomer s$stems3 the asset classes sho&l# /e change# to &se n&m/erranges ith internal n&m/er assignment.

#roce"re


IM! Men Financial Accounting (New) → Asset Accounting → Organizational Structures → Asset Classes → Define Num'er

,ange nter&al

Transaction Co"e AS78

2. Enter coman$ co#e 2000 (S&/si#iar$*.

;. (hoose the Change nter&als /&tton.

4. Ma'e the folloing entries on the $aintain Num'er ,ange nter&als screen+

3o rom 3m%er To 3m%er 9t+

01 000000010000 00000001!!!!

02 000000020000 00000002!!!!

0; 0000000;0000 0000000;!!!!

04 000000040000 00000004!!!!

07 000000100000 0000001!!!!!

0 00000000000 0000000!!!!

!0 A D >

!! 000000000001 00000000!!!! >

7. (hoose Sa&e.

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-+1+-+6 Define Asset Classes (Internal 3m%erAssignment)

'se

=rom an acco&nting oint of ie3 the asset class is the most imortant element forstr&ct&ring fie# assets. Each asset m&st /e assigne# to one asset class onl$. he assetclass assigns the assets an# their /&siness transactions to the aroriate general le#geracco&nts. Seeral asset classes can /e assigne# to the same acco&nt. his ma'es it ossi/lefor fie# assets to /e str&ct&re# in more #etail at asset class leel. S&ch #etaile# str&ct&ring isnot necessar$ at general le#ger acco&nt leel. 5t is also ossi/le to #efine the screen la$o&t3ta/ la$o&t3 an# asset n&m/er assignment for each class.

#roce"re


Since the n&m/er of asset classes an# the a$ the$ are str&ct&re# aries from c&stomerto c&stomer3 onl$ a small n&m/er of asset classes hae /een create# in the s$stem tosere as eamles. Some asset classes might refer to the same general le#ger acco&nt.

he asset classes m&st ala$s /e reise# hen the s$stem is set &.

-+1+-+; Translate asset class "escription

#roce"re


Transaction Co"e $A$A


Organizational Structures → Asset Classes → Define Asset

Classes

2. n the Change !iew #Asset Classes%" O&er&iew screen3 select the asset class3 selectfrom the men& goto9translation3 choose the lang&age of the s&/si#iar$.

;. n the $aintain texts in other languages screen3 enter the asset #escrition an# shorttet.

Class Asset Class Description Short Tet000>>>>>

-+1+-+8 Specify Ta% ayot for Asset Master *ecor"

'se

%eca&se of the large n&m/er of fiel#s3 the asset master recor# is #ii#e# into seeral ta/ages. 5n this ste3 $o& #efine the la$o&t of these ta/ ages.

o& can secif$ hich ta/ ages are #isla$e# for each asset class )or if nee#e#3 /$ chart of

#ereciation ithin the asset class*. =or each ta/ age3 $o& can secif$ hich fiel# gro&saear in hich ositions on the ta/ age.

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-+1+-+< Assign Ta% ayots to Asset Classes

#roce"re


-+1+ Depreciation Area

-+1++1 Define Depreciation Areas (Define Depreciation

Area)

#rere,isites

Set the s&/si#iar$Is chart of #ereciation ith transaction AP?.

#roce"re


-+1++2 Define Depreciation Areas (Specify Area Type)

'se

Dereciation areas are assigne# to a t$e3 hich #escri/es the primary &rose of the#ereciation area. "hen $o& create a chart of #ereciation3 the s$stem coies this t$ingfrom the reference chart of #ereciation. =or eamle3 area 01 is assigne# to the -oo.Depreciation t$e.

#roce"re


-+2 Integration =ith the !eneral e"ger

'se

he s$stem settings an# entries $o& ma'e in this section are re&ire# for the integration of Asset Acco&nting ith the General ?e#ger+

• Dereciation areas that ost #ereciation9AP( a&tomaticall$ to the General ?e#ger

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• G9? acco&nts that are releant for Asset Acco&nting )reconciliation acco&nts an#

acco&nts that are oste# &sing /atch in&t*

• Screen la$o&t controls for G9? acco&nts

• Defa&lt in&t ta in#icator for transactions not s&/Bect to ta

• Secifications for erio#ic osting of #ereciation to the General ?e#ger

*eslt

he #ereciation areas that ost their AP( transactions an#9or #ereciation to the generalle#ger are secifie#.

-+2+1 Assign ! Acconts 0 alance Sheet

'seo& nee# to secif$ general le#ger acco&nts L s&ch as /alance sheet acco&nts3 secialresere acco&nts an# #ereciation acco&nts to /e a/le to ost $o&r asset fig&res to generalle#ger acco&nts.

#roce"re


-+2+2 Assign ! Acconts 0 Depreciation

'se

#roce"re


-+2+- Assign ! Acconts 0 Special *eserves

'se

#roce"re


-+2+ Specify inancial Statement 4ersion for Asset *eports

'se

, SAP AG Page 17 of




5n this ste3 $o& #etermine for each #ereciation area hich financial statement ersion thes$stem is to &se as a #efa&lt. his #efa&lt alies hen the financial statement ersion iscontaine# in the sort ersion &se# for a gien reort.

Please refer to $o&r hea#&artersI 162J%%J(onfigG&i#e to i#entif$ hich financial statementersion has /een create#. D&ring the installation of %&il#ing %loc' 102 for the s&/si#iar$3 aco&ntr$-secific ersion might hae /een set & )erif$ if acco&nts hae /een assigne# to thelocal ersion* an# might /e aaila/le to /e &se# in this ste.

#roce"re


Transaction Co"e $A>3


ntegration with the /eneral 0eger → Specify Financial

Statement !ersion for Asset ,eports

2. n the Change !iew" #Company coe selection%" O&er&iew screen3 select coman$ co#e2000 )S&/si#iar$* an# choose then Assign financial statement ersionN in the #ialog

str&ct&re.

;. n the Change !iew" #Assign financial statement &ersion%" O&er&iew screen ma'e thefolloing entries for all eisting #ereciation areas+

CompanyCo"e

Area inancial Statement4ersion

Comment

2000 01 >>>> =rom HK or s&/si#iar$ )ifaaila/le*

4. (hoose Sa&e.

-+2+5 Specify Docment Type for #osting of Depreciation

'se

5n or#er to ost the #ereciation ith the #ereciation osting r&n3 $o& hae to secif$ a#oc&ment t$e an# assign it to the coman$ co#e. his #oc&ment t$e m&st &se internaln&m/er assignment an# /e &se# ecl&siel$ /$ the #ereciation osting r&n.

Doc&ment t$e A= is assigne# to the s&/si#iar$Is coman$ co#e.

#roce"re1. Access the actiit$ &sing one of the folloing naigation otions+

IM! Men Financial Accounting (new) → Asset Accounting → ntegration

with the /eneral 0eger → 1ost Depreciation to the /eneral

0eger → Specify Document 2ype for 1osting of Depreciation

, SAP AG of




Transaction Co"e A$;1

2. n the Choose Acti&ity #ialog /o3 select Specify Document 2ype for 1osting ofDepreciation*

;. n the Document 2ype for 1osting Depreciation screen3 ma'e the folloing entries+

iel" 3ame Description 'ser Actions an" 4ales Comment

(o(o#e 2000 S&/si#iar$

Doc. $e A=

4. Sae $o&r entries.

-+2+6 Specify Intervals an" #osting *les

'se

5n (&stomi8ing3 $o& secif$ the #ereciation areas for hich the #ereciation is oste# to thegeneral le#ger #&ring the #ereciation r&n. o& also secif$ hether acco&nts are to /eassigne# to a ( o/Bect )cost center or internal or#er* an# the erio# interal in hich theosting ta'es lace.

, SAP AG Page 1F of




#roce"re

Please refer to $o&r s&/si#iar$Is 162J%%J(onfigG&i#e to i#entif$ the correct settings for the

s&/si#iar$Is coman$ co#e.

-+2+; Specify Accont Assignment Types for AccontAssignment $%&ects

'se

5n this ste3 $o& assign acco&nt assignment t$es to the acco&nt assignment o/Bects.

#roce"re


-+2+8 Specify Docment Type for #erio"ic #rocessing

'se

5n this ste3 $o& assign the #oc&ment t$e for erio# rocessing.

#roce"re


Transaction Co"e S#*$

IM! Men Financial Accounting(New) → Asset Accounting → ntegration

with the /eneral 0eger → 1ost A1C !alues 1erioically to the

/eneral 0eger → Specify Document 2ype for 1erioic

1rocessing

2. n the Change !iew #Document 2ypes for 1erioic 1osting of Asset !alues%" O&er&iew screen ma'e the folloing entries.

Company co"e Doc Type Description

2000 AP Perio#ic asset ost

;. Sae the entries.

-+- 4alation

'se

5n this section3 $o& ma'e all config&rations that hae to #o ith the al&ation of fie# assets.

, SAP AG Page 1 of




-+-+1 Depreciation Areas

-+-+1+1 Specify Transfer of A#C 4ales

'se

5n this ste3 $o& #efine transfer r&les for the ac&isition al&es of #ereciation areas. hesetransfer r&les ens&re that certain #ereciation areas manage i#entical ac&isition al&es.

#roce"re


-+-+1+2 Specify Transfer of Depreciation Terms

'se

5n this ste3 $o& #efine transfer r&les for the #ereciation terms. o& cannot #efine an$#ereciation terms in the asset master recor# for the #ereciation areas to hich the#ereciation terms are /eing transferre#. his ens&res that the al&e of the #ereciationareas is re#&ce# &niforml$.

#roce"re


-+-+1+- Determine Depreciation Areas in the Asset Class

'se

"hen creating fie# assets3 $o& can assign #efa&lt al&es for the #ereciation 'e$ an# &sef&llife3 for eamle3 /$ means of asset classes.

Since the n&m/er an# str&ct&re of the asset classes is etremel$ c&stomer-secific3 onl$ afe eamles of asset classes hae /een create# in the s$stem.

#roce"re

5n this ste3 $o& nee# to com/ine asset classes an# la$o&ts from the hea#&arters ith the#ereciation area-secific settings from the s&/si#iar$.

Please refer to $o&r s&/si#iar$Is an# $o&r hea#&artersI 162J%%J(onfigG&i#e to i#entif$ thecorrect settings as o&tline# /elo. %asicall$3 for each asset class from HK3 $o& hae toi#entif$ the correson#ing asset class in the s&/si#iar$ an# set & the relate# settings.

he asset classes ala$s hae to /e reise# hen the s$stem is set &.


, SAP AG Page 1! of




Transaction Co"e $A>?


!aluation → Determine Depreciation Areas in the

Asset Class

2. n the Change !iew #Asset class%" O&er&iew screen3 select an asset class. SelectDepreciation Areas in the #ialog str&ct&re.

;. n the Change !iew #Depreciation Areas%" O&er&iew screen3 enter the folloing #ata forthe asset classes an# sae $o&r entries.

AssetClass

Chart ofDepreciation

DepreciationArea

ayot Depreciation@ey

#lanne"'seflife in >ears('se)

#lanne"'seflife in#erio"s(#er)

=romHK

=rom S&/ =rom S&/ =romHK

=rom S&/ =romS&/

=rom S&/

4. (hoose Sa&e.

-+-+1+ Specify o=04ale Asset Class

'se

D&ring eer$ ac&isition osting3 the s$stem chec's the maim&m lo-al&e asset )?:A*amo&nt3 roi#ing that the aroriate ?:A in#icator is set in the asset class concerne#.

#roce"re


-+-+1+5 Assign 'nit of measre to lo= vale asset classes

'se

he s$stem conerts all the &antities $o& enter in other &nits of meas&re )alternatie &nits ofmeas&re* to the /ase &nit of meas&re.

#roce"re


-+-+1+6 Specify Ma+ Amont for o=04ale Assets

'se

5n this ste3 $o& #efine the maim&m amo&nt for lo-al&e assets )?:As* for each coman$co#e an# #ereciation area. he s$stem chec's the maim&m amo&nt #&ring each

ac&isition osting3 roi#e# that the correson#ing ?:A in#icator is set in the releant assetclass.

, SAP AG of




#roce"re


-+-+1+; Specify *on"ing of 3et oo/ 4ale an"orDepreciation

'se

o& can secif$ ho net /oo' al&es at $ear en#3 #ereciation3 an# relacement al&es areto /e ro&n#e#. o& ma'e the secifications for each #ereciation area an# coman$ co#e.

#roce"re


-+-+1+8 Define Depreciation Areas for oreign Crrencies

'se

5n Asset Acco&nting3 $o& can manage #ereciation areas in an$ c&rrenc$. o& can &se theal&es from these areas for consoli#ation an# eal&ation &roses.

5n case $o&r c&rrenc$ in asset acco&nting #iffers from the one set & in the controlling area3$o& hae to maintain at least one #ereciation area )#ifferent from the 01* in the controllingarea c&rrenc$.

#roce"re


-+-+1+< Specify the 'se of #arallel Crrencies

'se

5n =inancial Acco&nting3 $o& can manage all the al&es of a coman$ co#e in & to threec&rrencies at the same time for the same acco&nts. 5f $o& onl$ nee# foreign c&rrenc$amo&nts for the gro& consoli#ation of $o&r fie# asset3 an# therefore #o not re&ire a#ifferent al&ation aroach )AP(9#ereciation terms* to the one $o& &se for local c&rrenc$3$o& can &se the f&nction for arallel al&ation in Asset Acco&nting.

o #o so3 $o& hae to manage a #ereciation area for each c&rrenc$ ith the folloingattri/&tes+

• he c&rrenc$ t$e an# c&rrenc$ of the #ereciation area are i#entical ith the

correson#ing arallel c&rrenc$ in the coman$ co#e concerne#.

• 5n this area3 #ereciation terms an# ac&isition al&es are manage# in eactl$ the

same a$ as in the /oo' #ereciation area.

, SAP AG of




he s$stem a&tomaticall$ roi#es the correson#ing osting #oc&ments ith the a##itionalal&es from these #ereciation areas.

#roce"re


Hoeer3 if the s&/si#iar$Is coman$ co#e has /een set & ith arallel c&rrenc$ )altho&ghthis is not state# in the s&/si#iar$Is 162J%%J(onfigG&i#e* $o& m&st set & a #ereciationarea for arallel c&rrenc$.

-+-+2 Depreciation

'se

5n the folloing section3 $o& ma'e s$stem settings for fie# asset #ereciation.

-+-+2+1 Determine Depreciation Areas ($r"inaryDepreciation)

'se

5n this ste3 $o& #etermine the #ereciation areas in hich $o& ant to manage or#inar$#ereciation. his setting means that this al&e t$e is alloe# in the releant #ereciationarea.

#roce"re


-+-+2+2 Determine Depreciation Areas (SpecialDepreciation)

'se

5n this ste3 $o& #etermine the #ereciation areas in hich $o& ant to manage secial#ereciation. his setting means that this al&e t$e is alloe# in the releant #ereciation

area.


-+-+2+- Determine Depreciation Areas ('nplanne"Depreciation)

'se

5n this ste3 $o& #etermine the #ereciation areas in hich $o& ant to manage &nlanne##ereciation. his setting means that this al&e t$e is alloe# in the releant #ereciationarea.

, SAP AG of





-+-+2+ Maintain Depreciation @eys

#roce"re


nl$ actie #ereciation 'e$s can /e assigne# to the fie# assets. (hec' that all there&ire# #ereciation 'e$s hae /een actiate#.

-+-+- Special 4alation

-+-+-+1 *eserves for Special Depreciation

-+-+-+1+1 Specify !ross or 3et #roce"re (Special Depr+*eserve)

'se

o& can secif$ hether the s$stem is to /alance the amo&nts from allocating an# riting offsecial reseres against each other3 if the amo&nts are for the same asset an# in the same#ereciation osting r&n.


, SAP AG Page 2; of




-+-+-+2 Investment Spport

'se

5n this ste3 $o& secif$ the #ereciation areas for managing inestment s&ort.

As inestment s&ort meas&res are co&ntr$-secific3 those settings might not /e incl&#e# ineer$ co&ntr$Is %aseline Pac'age.

Please refer to $o&r s&/si#iar$Is 162J%%J(onfigG&i#e to i#entif$ the correct settings forinestment s&ort. =or acco&nt assignments3 refer to the hea#&artersI162J%%J(onfigG&i#e.

-+-+-+- Interest

-+-+-+-+1 Determine Depreciation Areas (Interest)

'se

5n this ste3 $o& #etermine the #ereciation areas in hich $o& ant to calc&late interest. hissetting means that this al&e t$e is alloe# in the releant #ereciation area.

hese settings might not /e incl&#e# in eer$ co&ntr$Is %aseline Pac'age.


-+-+ Transactions

'se5n this ste3 $o& #efine the transaction t$es for asset transactions. o& can also secif$ thatonl$ certain #ereciation areas ill /e roose# for osting for certain transaction t$es.

he stan#ar# transaction t$es are &se#3 hich means that no ne transaction t$es hae to/e create#

-+-++1 Allo= Do=n #aymentTransfer Transaction Types inAsset Classes

'se5n this ste3 $o& #etermine the asset classes for hich ostings are to /e alloe# ith thetransaction t$e gro&s for #on a$ments an# transfers.

#roce"re

5n this ste $o& #efine hich asset classes are to /e set & for #on a$ments in $o&rs&/si#iar$Is chart of #ereciation.

Please refer to $o&r s&/si#iar$Is 162J%%J(onfigG&i#e to i#entif$ the correct chart of#ereciation-secific settings an# to $o& hea#&artersI 162J%%J(onfigG&i#e to i#entif$ thecorrect asset classes.

, SAP AG of




Please follo the eamle /elo+


IM! Men Financial Accounting (New) → Asset Accounting → 2ransactions

→ Ac3uisitions → Allow Down 1ayment 2ransaction 2ypes in

Asset Classes

Transaction Co"e $A>

2. n the Display !iew #2ransaction type group selection%" O&er&iew screen3 selecttransaction t$e gro& 17 )an# later 163 ; an# ;!*. 5n the #ialog str&ct&re selectSecification of asset classesN.

;. n the Change !iew #Specification of asset classes%" O&er&iew screen enter the releantasset classes.


*eslt

he folloing entries sho&l# /e ma#e for $o&r s&/si#iar$Is chart of #ereciation >>>>+

TT! 3ame for theTransaction Type!rop

Class Asset Class Description

17 Don Pa$ment nnnnn Assets n#er (onstr&ction )fromHea#&artersO*

nnnnn A&( as 5nestment Meas&re )fromHea#&artersO*

16 Don Pa$mt %al. frmPre. ears

nnnnn Assets n#er (onstr&ction )fromHea#&artersO*

nnnnn A&( as 5nestment Meas&re )fromHea#&artersO*

-+-++2 Determine Cost 9lement for Settlement to C$*eceiver

'se

"hen $o& settle an asset ith line item management3 #e/its can /e settle# to ( receiers)artic&larl$ cost centers*. his might /e necessar$ if #e/its ere caitali8e# to the asset&n#er constr&ction /$ mista'e. he s$stem re&ires a cost element in or#er to ma'e this

settlement to ( receiers.

#roce"re

Please refer to $o&r s&/si#iar$Is 162J%%J(onfigG&i#e to i#entif$ the correct chart of#ereciation-secific settings an# to $o& hea#&artersI 162J%%J(onfigG&i#e to i#entif$ thecorrect acco&nt assignment an# cost element.

Please s'i this chater in case the s&/si#iar$ has the same chart of acco&nts as thehea#&arter.

Access the actiit$ &sing one of the folloing naigation otions+


→ Capitalization of Assets 4ner Construction → Determine

, SAP AG Page 27 of




Cost Element for Settlement to CO ,ecei&er

Transaction Co"e A$8<

1. 5f the Chart of Depreciation Selection screen aears3 ma'e the folloing entries+

iel" 3ame Description 'ser Action an"

4ales

Comment

(hDe (hart ofDereciation

>>>> =rom s&/si#iar$

2. n the (hange :ie (hart of acco&ntsN+ erie screen3 select the chart of acco&ntsassigne# to $o&r chart of #ereciation.

;. Select Account Determination.

4. n the Change !iew #Account Determination%" O&er&iew screen3 select the acco&nt#etermination for Assets n#er (onstr&ction an# go to Assign Accounts to Areas.

7. n the screen Change !iew #Assign Accounts to Areas%" Details screen3 ma'e thefolloing entries+


(ost Elem. forSettlmt A&( to (/Bects

nnnnnn =rom HK


-+-++- Assign Settlement #rofiles

'se

5n or#er to settle assets &n#er constr&ction3 $o& hae to assign a settlement rofile atcoman$ co#e leel. he settlement rofile incl&#es settings on the alloe# receiers of thesettlement.

he stan#ar# SAP s$stem contains settlement rofile A5 for settling assets &n#er constr&ction.

he stan#ar# settlement rofile A5 has /een assigne# to coman$ co#e 2000.

#roce"re



→ Capitalization of Assets 4ner Construction → Define5Assign

Settlement 1rofiles → Assign Settlement 1rofile to CompanyCoe

Transaction Co"e $AA?

2. n the screen Change !iew #FAA" Settlement 1rofile% 3 ma'e the folloing entries+


(o(# (oman$ (o#e 2000 S&/si#iar$

SProf. Settlement Profile A5

;. Sae $o&r entries.

, SAP AG of




-+-++ Define Investment #rofile

'se

he inestment rofile controls the creation of an asset &n#er constr&ction /elonging to thecaital inestment meas&re an# the creation of the master #ata for the #ereciationsim&lation9forecast hen $o& create a caital inestment meas&re.

An inestment rofile is set & #&ring the installation of the Hea#&arters. he s&/si#iar$ can&se the same inestment rofile.

-+-+5 Information System

-+-+5+1 Define or Assign orms for istory

'se

"hen the historical management f&nction is actie )$anage 6istorically in#icator*3 $o& canrint an asset chart. he $anage 6istorically in#icator has /een set for all asset classes.

=or each asset class3 $o& can #efine a searate form for the asset histor$. he Asset Histor$reort &ses the form >BIAAB771 for all assets create# ithin the %est Practice assetclasses an# generates an asset chart. he form >BIAAB771 is a co$ of the stan#ar#form in client 000 an# can therefore /e a#B&ste# for in#ii#&al re&irements.

#roce"re


-+-+6 Asset Data Transfer

-+-+6+1 Set Company Co"e Stats

'se

Stat&s 2 )est coman$ co#e ith #ata transfer ala$s alloe#* has /een assigne# tocoman$ co#e 2000. After the go lie3 stat&s 0 )Asset Data ransfer (omlete#* sho&l# /e

set. he ro#&ctie in#icator reents #ata in this coman$ co#e /eing #elete# /$ rogramsfor #eleting test #ata.

#roce"re


IM! Men Financial Accounting (New) → Asset Accounting → Asset Data

2ransfer→ Set Company Coe Status

, SAP AG Page 2F of





2. n the FAA" Set Status of the Company Coe screen3 ma'e the folloing entries+

iel" 3ame Description 'ser Actions an"4ales

Comment

(o(# (oman$ co#e 2000 S&/si#iar$

Stat&s 2


*eslt

he test stat&s is set for asset acco&nting. o& can still #elete $o&r test #ata.

-+-+6+2 Specify Se,ence of Depreciation Areas

'se5n this ste3 $o& #etermine the se&ence in hich the s$stem resents the #ereciation areasfor the asset #ata transfer transaction.

#roce"re

Please refer to $o&r s&/si#iar$Is 162J%%J(onfigG&i#e to i#entif$ the correct settings for thes&/si#iar$Is coman$ co#e.

-+-+6+- Specify Transfer Dateast Close" iscal >ear

'se

5n this ste3 $o& #etermine the transfer #ate for the legac$ #ata transfer. his #ate #eterminesthe osting stat&s to /e &se# for the transfer )osting & to this #ate ill /e incl&#e# in thetransfer*3 not the act&al #ate the #ata transfer is carrie# o&t. his setting also #etermineshether $o& ant to erform the transfer #&ring the fiscal $ear )ith transfer of oste#transactions9#ereciation in the c&rrent fiscal $ear* or at the en# of the fiscal $ear )itho&ttransactions*.

he s$stem a&tomaticall$ #eries the last close# fiscal $ear from the transfer #ate.

he transfer #ate 129;19reio&s $earQ is roose# for coman$ co#e 20003 in other or#s3the al&es are transferre# for fiscal $ear c&rrent $earQ.

5f no #ata transfer is carrie# o&t #&ring the fiscal $ear3 the c&rrent fiscal $ear first hasto /e oene# &sing the (arr$ &t =iscal ear (hangeN f&nction /efore the #atatransfer is carrie# o&t.

5f no fiscal $ear change is carrie# o&t3 the s$stem o&t&ts the error message A 272(&rrent fiscal $ear has to /e after transfer #ate 99N hen the legac$#ata is create#.

#roce"re

, SAP AG Page 2 of





IM! Men Financial Accounting (New) → Asset Accounting → Asset Data

2ransfer→ 1arameters for Data 2ransfer → Date Specifications

→ Specify 2ransfer Date50ast Close Fiscal 7ear


2. n the Change !iew #FAA" Date of 0egacy Data 2ransfer% screen3 ma'e the folloingentries+


(oman$ (o#e 2000 S&/si#iar$

a'e-er Date 129;19reio&s $earQ Select c&rrent$ear - 1


-+-+6+ *ecalclate Depreciation for #revios >ears

'se

o& can recalc&late the acc&m&late# #ereciation from the ast if a ne #ereciation area isto /e create# or if the al&es from a #ereciation area are to /e recalc&late# in the s$stem.

his in#icator sho&l# not %e set in an$ #ereciation areas for the s&/si#iar$Is coman$ co#e2000.

Please refer to $o&r s&/si#iar$Is 162J%%J(onfigG&i#e to i#entif$ the #ereciation areas forthe s&/si#iar$Is coman$ co#e.

-+-+; #reparing for #ro"ction Start0p

-+-+;+1 Athori.ation for Asset 4ie=

Here is a man&al actiit$ necessar$+

=or all #ereciation areas there m&st /e a ne ie 00 for a&thori8ation hichcannot /e c&stomi8e#. his ie is onl$ on the s$stem3 if the (hart ofDereciation is coie# from a reference chart.

5n this scoe the #ereciation areas are maintaine# itho&t a reference co$ ofchart of #ereciation.

5n the releant tt-ariant file the ie 00 m&st /e maintaine#.

'se

5n a##ition to the stan#ar# SAP ERP a&thori8ation f&nctions3 the Asset Acco&nting comonentroi#es the asset ie3 hich offers a##itional a&thori8ation rotection. he Casset ieCa&thori8ation o/Bect )AJAJ:5E"* controls master #ata maintenance to a certain etent. o&can &se this o/Bect to assign &sers limite# ies of asset #ata an# asset al&es.

o create asset master recor#s $o& nee# at least one asset ie. o& hae to &se stan#ar#ie 1 )asset acco&nting* in or#er to /e a/le to create comlete asset master recor#s.

All #ereciation areas can /e maintaine# ith asset ie 1 )asset acco&nting*.

, SAP AG Page 2! of




#roce"re


IM! Men Financial Accounting (New) → Asset Accounting → 1reparing for

1rouction Startup → Authorization $anagement → 1rocess

Asset !iewsTransaction Co"e S#*$

2. n the Change !iew #Asset !iew%" O&er&iew screen3 select the entr$ for asset ie 1N)Asset Acco&nting* an# select Authorization for Depreciation Areas in the #ialog str&ct&re.

;. n the Change !iew #Authorization for Depreciation Areas%" O&er&iew screen3 mar' the Authorization #$aintenance% for all #ereciation areas of $o&r s&/si#iar$Is chart of#ereciation.

-+ ImportCreate Master Data

-++1 Create ie" Assets Master Data

5n the folloing s&/chaters $o& can create the asset master #ata.

-++1+1 >ear 9n" Closing of #revios >ear

'se

o& &se the $ear-en# closing rogram to close the fiscal $ear for one or more coman$ co#esfrom an acco&nting ersectie. nce the fiscal $ear is close#3 $o& can no longer ost orchange al&es ithin Asset Acco&nting )for eamle3 /$ recalc&lating #ereciation*. he fiscal$ear that is close# is ala$s the $ear folloing the last close# fiscal $ear. o& cannot close

the c&rrent fiscal $ear.

#roce"re


SA# Men Accounting → Financial Accounting → Fixe Assets → 1erioic

1rocessing → 7earEn Closing → Execute

Transaction Co"e AA

2. n the &iew 7earEn closing Asset Accounting screen3 ma'e the folloing entries


(oman$ (o#e (oman$ (o#e 2000 S&/si#iar$

=iscal $ear to/e close#

(&rrent fiscal $ear -1

est r&n 5f $o& set thisin#icator3 thenthe rogramill /e starte#in test mo#e

, SAP AG Page ;0 of




;. (hoose 1rogram → Execute in 'ac.groun (F8)*

4. n the &iew -ac.groun 1rint 1arameters screen3 ma'e the folloing entries+


&t&t Deice ame of the rinter e.g. ?P01

7. (hoose #Continue% (Shift 9 F+)*

6. n the nformation screen3 choose Continue (Enter).

F. n the Start 2ime ie: choose mmeiate an# sae*

. he message -ac.groun ;o' was scheule for program ,A<A-S== is #isla$e#*

!. o& can monitor the Bo/ an# sool separately ia transaction co#es SM;7 or SM> )Bo/*an# SP01 or SP02 )sool* or collectively ia the Sche#&le Manager Monitor3 transactionco#e S(M )select Alication =inancial Acco&nting* or AMR.

-++1+2 iscal >ear Change

'se

=rom the oint of ie of the s$stem3 a fiscal $ear change is the oening of a ne fiscal $earfor a coman$ co#e. At the fiscal $ear change3 the asset al&es from the reio&s fiscal $earare carrie# forar# c&m&latiel$ into the ne fiscal $ear. nce the fiscal $ear change ta'eslace3 $o& can ost to assets &sing al&e #ates in the ne fiscal $ear. At the same time3 $o&can contin&e to ost in the reio&s fiscal $ear.

o /&siness transactions can /e oste# in a ne fiscal $ear /efore the fiscal $ear change.o& can contin&e to ost in the ol# fiscal $ear3 een after the fiscal $ear change. he s$stema&tomaticall$ corrects an$ al&es that are affecte# /$ ostings in the ast.

#roce"re1. Access the actiit$ &sing one of the folloing naigation otions+

SA# Men Accounting→ Financial Accounting → Fixe Assets → 1erioic

1rocessing → Fiscal 7ear Change

Transaction Co"e A*

2. n the Asset fiscal year change screen enter the folloing #ata+


(oman$(o#e)s*

coman$ co#e 2000 S&/si#iar$

e fiscal$ear

c&rrent $earQ he act&al fiscal$ear

est r&n

;. he fiscal $ear change has to /e carrie# o&t as /ac'gro&n# rocessing for erformancereasons. Start the reort as a /ac'gro&n# Bo/ )in the selection screen of the reort+

1rogram → Exec* in 'ac.groun *. o& can carr$ o&t test r&ns ith feer than 1000

assets in the foregro&n#.

4. o& can monitor the Bo/ an# sool separately ia transaction co#es SM;7 or SM> )Bo/*an# SP01 or SP02 )sool* or collectively ia the Sche#&le Manager Monitor3 transactionco#e S(M )select Alication =inancial Acco&nting* or AMR.

, SAP AG Page ;1 of




-++1+- Create $l" an" 3e= Assets

'se

?egac$ #ata transfer is the transfer of eisting #ata from a reio&s s$stem or from aman&all$ maintaine# fie# asset car# file. he transfer of legac$ #ata is generall$ the firstaction after $o& config&re the Asset Acco&nting )=5-AA* comonent an# classif$ $o&r assets.his tas' inoles transferring asset master recor#s an# transactions from the start of thefiscal $ear & &ntil $o& go lie.

he asset #ata art of this transaction is the same as in the Create asset f&nction )AS01*.he #ata transfer transaction3 hoeer3 also incl&#es f&nctions for entering c&m&latie assetal&es an# the transactions in the c&rrent fiscal $ear.

Please refer to $o&r hea#&artersI an# s&/si#iar$Is 162J%%J(onfigG&i#es to i#entif$ ho ol#

an# ne assets nee# to /e create# in the s&/si#iar$Is coman$ co#e 2000. )ransactions AS!1 an# AS01*

-++2 Statistical Cost 9lements

Statistical cost elements hae certainl$ /een set & #&ring the installation of thehea#&artersI %aseline Pac'age. 5n this case the folloing stes are not re&ire#.

5f statistical cost elements hae not /een set & an# $o& nee# to set them & no3 leaseerform the actions /elo.

-++2+1 Create Statistical Cost 9lements

'se

o& hae to create cost elements for statistical a&tomatic osting of assets.

#rere,isites

he /alance sheet acco&nts in the hea#&artersI an# s&/si#iar$Is coman$ co#es m&st hae/een create#.

#roce"re

1. Access the actiit$ &sing the folloing naigation otion+

Transaction Co"e $A@;

2. n the Creating cost elements for statistical autom* posting of assets screen3 ma'e thefolloing entries+

iel" 3ame Description 'ser Action an"4ales

Comment

(ontrolling area 1000

:ali# from 01.01.1!!!:ali# to ;1.12.2400

, SAP AG Page ;2 of





Comment

est r&n Deselect thisarameter

Eec&te )=*

*eslt

=or all AP( /alance sheet acco&nts entere# in the acco&nt #etermination of master#ereciation area 01 statistical cost elements )(ost element t$e !0* are a&tomaticall$create#.

-++2+2 Create Cost 9lement !rops 0 4ales in Sets

'se

o& assign the statistical cost elements create# a/oe to the releant cost element gro&.

#roce"re


SA# Men Accounting→ Controlling → Cost Element Accounting → $aster

Data → Cost Element /roup → Change

Transaction Co"e @A2

2. 5f the Set Controlling Area screen aears3 ma'e the folloing entries+

iel" 3ame Description 'ser Action an"

4ales

Comment

(ontrolling Area 1000

;. n the Change Cost element group" nitial Screen 3 ma'e the folloing entries+


Comment

(ost element gro& !100J(E Asset Acco&nting Acco&nts)categor$ !0*

4. Press the &sh/&tton 6ierarchy (F>) or &se the EER 'e$ on the 'e$/oar#.

7. n the Change Cost Element /roup" Structure screen3 select the (ost element gro&!100J(E ith a left han# mo&se clic' an# choose &sh/&tton nsert Cost Element threetimes.

6. Assign the cost elements create# a/oe to (ost element gro& !100J(E.

F. (hoose Sa&e.

-+5 Translation

-+5+1+1 Translate Accont Determination

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Please refer to $o&r hea#&artersI 162J%%J(onfigG&i#es to i#entif$ hich acco&nt#etermination 'e$s are releant.

#roce"re

1. ?og on in local lang&age an# access the actiit$ &sing one of the folloing naigation

otions+


Organizational Structures → Asset Classes → Specify Account

Determination


2. n the (hange :ie FAA" Account Determination%" O&er&iew screen3 translate theentries from $o&r hea#&artersI acco&nt assignments.

;. (hoose Sa&e.

-+5+1+2 Translate Screen ayot *les

Please refer to $o&r hea#&artersI 162J%%J(onfigG&i#es to i#entif$ hich screen la$o&tr&les are releant.

#roce"re

1. ?og on in local lang&age an# access the actiit$ &sing one of the folloing naigationotions+

IM! Men Financial Accounting(New) → Asset Accounting →

Organizational Structures → Asset Classes → Create Screen

0ayout ,ules


2. n the Change !iew #Asset Accounting" Screen 0ayout for $aster ,ecor% screen3translate the releant entries an# sae.

-+5+1+- Translate Ta% ayot for Asset Master *ecor"

Please refer to $o&r hea#&artersI 162J%%J(onfigG&i#es to i#entif$ hich ta/ la$o&ts arereleant.

#roce"re

1. ?og on in local lang&age an# access the actiit$ &sing one of the folloing naigationotions+

IM! Men Financial Accounting → Asset Accounting → $aster Data →

Screen 0ayout → Specify 2a' 0ayout for Asset $aster ,ecor

, SAP AG Page ;4 of




Transaction Co"e A$A

2. 5n the #Choose acti&ity% #ialog /o3 select Define 2a' 0ayout for Asset $aster Data .

;. n the Change !iew #0ayout%" O&er&iew screen translate the releant entr$ )for eamle%PAI*.

4. Select the line $o& B&st translate# an# choose a/ age titlesN in the Dialog Str&ct&re.7. n the Change !iew #0ayout Asset $a% screen translate the releant ta/ ages an# sae

$o&r entries.

-+5+2 Translate asset class "escription

Please refer to $o&r hea#&artersI 162J%%J(onfigG&i#es to i#entif$ hich asset classes arereleant.

#roce"re


Transaction Co"e $A$A


Organizational Structures → Asset Classes → Define Asset

Classes

2. n the Change !iew #Asset Classes%" O&er&iew screen3 select the asset class3 selectfrom the men& goto9translation3 choose the lang&age of the s&/si#iar$.

;. n the $aintain texts in other languages screen3 enter the asset #escrition an# shorttet.

Class Asset Class Description Short Tet

000>>>>>

Document for Practice Bbp on Sap

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