Environmental Auditor PackJanuary 2017

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ContentsPART 1: GUIDANCE..........................................................................................................................................

1.0 INTRODUCTION..................................................................................................................................

1.1 Purpose and Benefits of Registration..............................................................................................31.2 Levels of registration.......................................................................................................................31.2.1 Associate Environmental Auditor (AEA) (trainee level)...................................................................1.2.2 Environmental Auditor (EA)............................................................................................................1.2.3 Principal Environmental Auditor (PEA)...........................................................................................1.2.4 EMS Auditor (EMS)..........................................................................................................................1.2.5 Lead EMS Auditor (LEMS)...............................................................................................................

2.0 HOW TO APPLY...................................................................................................................................

3.0 APPLICATIONS FOR THE GENERAL AUDITOR LEVELS..........................................................................

3.1 Personal Attributes and Skills..........................................................................................................73.2 Requirements for each of the General Levels..................................................................................73.3.1 Written Submission (Principal Environmental Auditor Only)..........................................................3.3.2 Oral Examination (Principal Environmental Auditor Only)..............................................................

4.0 APPLICATIONS TO EMS AUDITOR AND LEAD EMS AUDITOR LEVELS.................................................

4.1 Requirements for the EMS Levels....................................................................................................9

5.0 INFORMATION TO SUPPORT YOUR APPLICATION.............................................................................

5.1 Certificates......................................................................................................................................95.2 References.......................................................................................................................................95.3 Verifications...................................................................................................................................10

6.0 CONTINUING PROFESSIONAL DEVELOPMENT REQUIREMENTS.......................................................10

TIPS FOR SPEEDING UP THE APPLICATION PROCESS.....................................................................................10

8.0 REGISTER ENTRY, UPGRADE INFORMATION....................................................................................11

9.0 CODE OF PRACTICE............................................................................................................................11

10.0 ORAL EXAMINATIONS FOR LEVELS OTHER THAN PRINCIPAL ENVIRONMENTAL AUDITOR............11

11.0 UNSUCCESSFUL APPLICATIONS.........................................................................................................11

12.0 FURTHER INFORMATION..................................................................................................................12

13.0 GUIDANCE FOR COMPLETING THE APPLICATION FORM..................................................................12

13.1 Completion of Parts 1 to 8.............................................................................................................12

APPENDIX I: QUALIFYING EXPERIENCE..........................................................................................................14

APPENDIX 2: EXAMPLES OF COMPLEMENTARY WORK EXPERIENCE............................................................16

APPENDIX 3: INDUSTRIAL SECTORS (NACE CODES).......................................................................................17

APPENDIX 4: CODE OF PRACTICE FOR IEMA REGISTERED AUDITORS...........................................................18

PART 2: APPLICATION FORM........................................................................................................................20

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PART 1: Guidance

1.0 Introduction

The IEMA Environmental Auditor Register is a specialist register for practising environmental auditors with a requirement to demonstrate Continuing Professional Development (CPD).

1.1 Purpose and Benefits of Registration

The purpose of the Auditor register is to enable individuals to demonstrate professional competence in environmental auditing to their organisation, clients and colleagues.

The benefits of registering as an Auditor with the IEMA are as follows: Independent professional recognition which enables you to demonstrate professional

competence Referral work (through IEMA referral service) Opportunity to participate in workshops and forums to encourage the improvement and

consistency of auditing practice

1.2 Levels of registration

Associate Environmental Auditor Environmental Auditor Principal Environmental Auditor

EMS (Environmental Management Systems) Auditor Lead EMS Auditor

Dual applications can be made, for example, you can apply for Environmental Auditor and EMS Auditor.

1.2.1 Associate Environmental Auditor (AEA) (trainee level)

Registered Associate Environmental Auditors are typically active ‘trainee’ environmental auditors who are expected to have, as a minimum, a basic knowledge of environmental auditing.

1.2.2 Environmental Auditor (EA)

Registered Environmental Auditors are expected to have a good appreciation of a range of environmental issues and environmental auditing techniques and to be competent environmental auditors in the areas in which they operate. However, their experience may be confined to a limited number of environmental audit types and sectors. Registered Environmental Auditors will typically be regular and active members of environmental audit teams.

1.2.3 Principal Environmental Auditor (PEA)

Registered Principal Environmental Auditors are expected to have a wealth of environmental auditing expertise and will typically lead/manage environmental audit teams and liaise with senior management on a regular basis. They are expected to be able to have considerably greater responsibilities than registered Environmental Auditors and to have an excellent appreciation of the wide range of issues pertaining to environmental auditing.

All Principal Environmental Auditors are expected to be able to demonstrate the following qualities:

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Proven ability to lead or manage environmental auditing teams. A wealth of environmental auditing experience and expertise. A thorough understanding of different audit types and processes and the overall context in which

these audits are carried out. Proven ability to deal with senior management on a regular basis. Excellent management and inter-personal skills (including communication, diplomacy, persistence

and working under pressure). A thorough appreciation of the environmental effects of an organisation’s activities and ability to

assess which are significant. Ability to verify that a written procedure corresponds with actual operational practice. Capability to assess the relative environmental impacts of different industrial processes and

familiarity with how these can be ameliorated. Competent understanding of the key environmental concerns of the industry or range of

industries in which they operate. Thorough appreciation of management systems (both formal and informal).

When an application has been approved by the Membership and Registration Sub-Committee, applicants continue to be referred to as Environmental Auditors, until successfully completing the written submission requirement (within two months of approval) and an oral examination (within six months of approval). The qualities, which are shown above, are tested by the written submission and oral examination.

1.2.4 EMS Auditor (EMS)

Registered EMS Auditors are typically internal or external EMS Auditors, whose work primarily is EMS Auditing.

1.2.5 Lead EMS Auditor (LEMS)

Registered Lead EMS Auditors are typically individuals who have a wealth of EMS Auditing experience and have experience of leading EMS Audits.

2.0 How to apply

To apply you need to complete the application form (part 2 of this pack) and submit it and the relevant fee to the IEMA.

1. Please send in your completed Application Form ticking the appropriate box that refers to the level of registration applied for

2. Please include the relevant fee (non refundable)3. Please include any certificates relating to section 1, 2 and 3 of the application 4. Please include two references

3.0 Applications for the General Auditor Levels

Applications are assessed by the IEMA using a points system. Points are awarded for the following categories:

Academic Qualifications Membership of Professional Bodies Relevant Training Relevant Experience

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Academic Qualifications Membership of Professional Bodies Relevant Training Relevant Experience

Maximum number of points

5 5 10 Unlimited(1 point awarded for 5 days of auditing completed)

Minimum Education Level to apply

Secondary Education None

Applicants should have completed formal training and/or on-the-job training, to develop skills in carrying out environmental audits and EMS audits, amounting to a minimum of 5 days training or 25 days environmental auditing (on-the-job training).

Applicants to all levels (except Associate Environmental Auditor) must demonstrate the completion of a minimum number of relevant environmental auditing workdays. Workdays deemed relevant to the general environmental auditing categories are those shown in Appendix 1: Qualifying Experience.

Points awarded for

Relevant (post secondary / A level) academic qualifications in any engineering, natural /environmental sciences, business management or law discipline

Attainment of technical qualifications and senior memberships of relevant professional bodies

Formal training should include all or some of the following: environmental management systems and standards

against which audits may be performed; environmental processes and effects; relevant requirements of environmental law,

regulations and related documents; audit procedures, processes and techniques; environmental monitoring, control, and mitigation

techniques; technical and environmental aspects of facility

operations; and environmental science and technology

Core Work (see Appendix 1) : 1 Point per 5 daysNon-core work (see Appendix 1): 1 point per 5 daysComplimentary work (see Appendix 2):1 point per 10 days

NOTE:Qualifying experience must have been gained within the last five years to be awarded credit. For EMS Levels experience must have been gained within the last three years

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Typical points awarded

First degree in relevant discipline – two pointsHigher degree in relevant discipline – three points

Full membership of professional institutes such as IEMA, IChemE, RSC, CIWEM, IEEM and IQA will qualify for between two and three points.

The number of points gained for completion of one of the following courses will depend on the individual’s result and the number of day’s duration, for example: Foundation Level Environmental Auditing course (5

days) with a result of over 70% would achieve ten points.

EMS Implementation course (3 days) with a result of over 70% would achieve six points.

Those scoring below the 45% pass mark will not gain any points.

Core / Non Core workDevelopment, implementation, auditing and assessment of environmental management systemsEnvironmental auditing such as compliance, due diligence and waste minimisation

Complimentary Work Health and Safety, and Quality Management Systems audits (second and third party assessments).Environmental Impact AssessmentsEcological surveys

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3.1 Personal Attributes and Skills

Applicants for the higher categories of registration (Environmental Auditor, Principal Environmental Auditor and Lead EMS Auditor) should possess personal attributes/skills including:

Competence in clearly and fluently expressing concepts and ideas, orally and in writing; Interpersonal skills conducive to the effective and efficient performance of the audit, such as

diplomacy, tact and the ability to listen; The ability to maintain independence and objectivity sufficient to permit the accomplishment of

auditor responsibilities; Skills of personal organisation necessary to permit the effective and efficient performance of the

audit; The ability to reach sound judgements based on objective evidence; and The ability to react with sensitivity to the conventions and culture of the country or region in

which the audit is performed.

3.2 Requirements for each of the General Levels

Level Points Required Training No of Years experience Requirements

*Associate Environmental Auditor (AEA) 10

IEMA approved training course (environmental auditing or EMS)

Or 25 days

environmental auditing (on the job training)

0 yearsExperience may be required if insufficient points are gained in other categories

Applicants are encouraged to have undertaken a formal training course.(Completion of an IEMA Approved 5 day Auditing course, achieving 70% or above allows you to register as an AEA). Note: You are required to submit an application form with your certificate.

Environmental Auditor (EA) 30

5 days formal training

or 25 days

environmental auditing (on the job training)

2 years work experience with relevant degree

or 3 years work experience

with a general degreeor 4 years work experience

without a degree

100 days on activities listed in Appendix 1

of which 20 days must be core

auditingand 4 supervised audits

Principal Environmental Auditor (PEA)

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5 days formal training

or 25 days

environmental auditing (on the job training)

3 years work experience with relevant degree

or 4 years work

experience with a general degree

or 5 years work experience

without a degree

200 days on activities listed in Appendix 1

of which 100 days must be core

auditingand 7 audits conducted as

Lead Auditor

* This level of registration will normally be retained for a period of up to two years and a maximum period of three years.

NOTE: supervised audits are those supervise by a lead auditor. This does not have to be an IEMA registered auditor.

3.3 Additional requirements for Principal Environmental Auditor Applicants only

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3.3.1 Written Submission (Principal Environmental Auditor Only)

The written submission comprises two components:

A written summary of up to 750 words describing how you personally fulfil the qualities of a Principal Environmental Auditor set out in 1.2.3.

An audit report reflecting the applicant’s own experience in the practical application of environmental auditing.

The audit report must be less than 5,000 words The audit must have been conducted within the last 12 months The applicant must have had responsibility for the audit and in producing the report.

Principal Environmental Auditor applicants should not include their written submission at the time of application. Applicants will be notified by the IEMA when a written submission is required. Failure to provide a written submission when requested will result in your application being rejected or downgraded. International candidates should note that all submissions should be submitted in English. The Assessors may reject written submissions if they are considered unsuitable.

3.3.2 Oral Examination (Principal Environmental Auditor Only)

After providing an acceptable written submission, Principal Environmental Auditor candidates are required to undertake an oral examination by a peer group of approved Examiners. The examination procedure is issued to applicants prior to their examination and will consist of an interview designed to assess an applicant’s theoretical and practical knowledge of environmental auditing. Candidates are required to undertake an examination within six months of the written submission being accepted. The IEMA will keep a record of this oral examination; this may be an audio recording. Failure to attend an interview or withdrawal from an arranged interview may result in an administration charge of £50 plus VAT.

4.0 Applications to EMS Auditor and Lead EMS Auditor Levels

Applications to the levels of EMS Auditor or Lead EMS Auditor are assessed using the criteria in ISO 19011: Guidelines for quality and/or environmental management systems auditing.

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4.1 Requirements for the EMS LevelsLevel Specific

Requirements Academic Work Experience Training

EMS Auditor

20 days EMS auditing

and 4 supervised

EMS audits (entire process)

andall the above undertaken within a three year period

A minimum secondary education

or equivalent

(this includes GCSEs, A Levels).

Applicants are required to have appropriate background work experience which contributes to the development of skills and understanding in some or all of the following:

a) environmental science and technology

b) technical and environmental aspects of facility operations

c) relevant requirements of environmental laws, regulations and related documents

d) environmental management systems and standards against which audits may be conducted

e) audit procedures, processes and techniques

The length of work experience is reduced according to the completion of post secondary education.

5 years for an applicant who finished their education on leaving school

4 years for an applicant who has a degree in a subject that does not address some or all of the topics listed above

2 years for an applicant who has a degree in a subject that addresses some or all of the above listed topics

Applicants are required to have completed formal training to develop competence in carrying out environmental audits.

Examples of qualifying courses include:

Internal or Advanced EMS Auditor Course/Lead Environmental Auditor course

Attendance on a series of seminars totalling 24 hours tuition

Foundation Level Environmental Auditing Course and Introduction to EMS course

For those individuals applying to the EMS or Lead EMS Auditor levels, the requirement for formal training can only be waived through the completion of accredited exams or relevant professional qualifications e.g. IRCA Lead Assessor.

Lead EMS Auditor

35 days EMS audits from 7 audits

and 3 EMS audits

as Lead auditorand 1 EMS audit

supervised by a Lead auditor

and all the above

undertaken within a three year period

Note:Qualifying time for audit workdays includes both time spent on-site and off-site. EMS implementation work does not contribute towards the required number of audit days

5.0 Information to support your application

5.1 Certificates

It is vital that evidence can be provided to support the information cited in an application, therefore copies of certificates are required for academic qualifications, membership of professional bodies and training courses cited. Copies of certificates are preferred, as originals will not be returned. Please ensure that the percentage score achieved on training courses is detailed on the certificate or on a covering letter.

5.2 References

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Reference letters are required from two referees. References should be submitted (on headed paper) with the application form in sealed envelopes. The reference must address the following and be signed by the referee:

The professional relationship of the referee with regards to the applicant. The nature of work carried out by the applicant with reference to the field of environmental auditing. The involvement of the referee in this work (e.g. commissioning party, supervisor, colleague or team

member). The opinion of the applicant’s quality of work. Any other comments which the referee feels are relevant to the application.

References from family members are not accepted.

5.3 Verifications

Full contact details are required for individuals who are able to verify audit work that is cited in the application. These should be third parties/client contacts for whom the work was conducted rather than colleagues/supervisors. Where all audits are internal, at least three verification sources must still be provided. These verification sources can be department heads for whom the audit was conducted or site / business managers. Whilst it is appreciated that some work may require the client to be confidential, the IEMA needs to be able to verify work, particularly core work. The IEMA does not require information on the outcomes or findings of the audit, rather that the work was undertaken as detailed on the applicant’s application, that the duration is correct and that it was carried out to a good standard.

6.0 Continuing Professional Development Requirements

Registrants should continue to develop their skills by:

Ensuring that their knowledge of environmental management systems standards, their requirements and other relevant environmental processes is current;

Ensuring that their knowledge of environmental laws and regulations, auditing processes, procedures and techniques is current;

Undertaking refresher training where necessary; Ensuring that their experience in the execution of audits is current;

Registered individuals will be required to keep log sheets of relevant experience and training, which must be signed-off by their employer or client. The confidentiality of the clients’ for whom the registered environmental auditor is working can be maintained, where necessary, by identifying only the industrial sector within which the work was completed.

Log sheets must be submitted to the IEMA on an annual basis or at any other time specified by the IEMA. Log sheets are required to demonstrate that an individual is still undertaking audits as the Auditor Register is a register of practising auditors. Failure to submit evidence of CPD will result in your registration being reviewed by the appropriate Committee and applicable sanctions being imposed. Log sheets are available to download from the website www.iema.net.

Tips for Speeding up the Application Process

Delays in processing an application often occur where there is insufficient information provided or where there are difficulties contacting verification sources.

To speed up your application, please take note of the following tips:

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Please remember to include full payment as your application will not be processed without payment – payment can be made by cheque or credit/debit card, all fees are non refundable.

When identifying experience, cite each discrete activity/audit separately. An accurate assessment cannot be made if a number of activities are grouped together

Ensure that all entries have specific dates, a month or year alone is not sufficient Ensure full contact details for verifiers are provided i.e. name, address, telephone, fax and e-mail,

and that the details are current. Verifiers should not be the same person as reference sources. Applicants should cite at a range of verification sources (a minimum of 3 for applications to Associate Environmental Auditor). The IEMA reserves the right to request additional verification sources if the ones provided are not appropriate.

Send with your application photocopies of all relevant certificates for Academic qualifications (A Levels/GCSE’s etc are not required), professional body membership and training. Also send two sealed envelopes containing reference letters. If we have to wait for these it will delay your application.

For experience, if you classify your role within an audit as Project Manager (PM), please ensure you provide a description of this role and what was involved, in a covering letter. This is to clarify if the role involved undertaking the audit work or whether the role was supervisory.

8.0 Register Entry, Upgrade Information

Details of a registrant’s environmental auditing experience will be included on the database of registered auditors. This will enable the IEMA to undertake referral searches requested by any company or individual seeking the services of an environmental auditor with particular experience. Those who do not want their details made available, e.g. not available for contract work, must indicate this on the application form.

Please note that it is the registrant’s responsibility to inform the IEMA if they become available for contract work. Should you wish to be included in referral searches, please complete the form at the back of this pack and forward a copy with your application.

Registrants can apply to upgrade at anytime (unless of course they have reached the highest levels already). The Upgrade Information Pack is available on request or from the website.

9.0 Code of Practice

Before registration, individuals must first sign and agree to abide by a Code of Practice for IEMA auditors. Subsequent complaints against registrants are dealt with by a Disciplinary Committee and instances of malpractice or breach of this Code will result in the removal of individuals from the register. The Code of Practice is included in Appendix 4.

10.0 Oral Examinations for Levels other than Principal Environmental Auditor

Under the scheme some Environmental, EMS and Lead EMS Auditor applicants may be selected for oral examination, at the discretion of the Membership and Registration Sub Committee. Normally only those applicants considered “borderline” or contentious will be requested to complete this additional requirement. . The IEMA will keep a record of this oral examination; this may be an audio record.

11.0 Unsuccessful Applications

If an application is unsuccessful, the applicant will be provided with the specific reasons and requirements that must be met in order to reapply. In the case where an applicant is rejected from a particular

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category of registration, he/she may resubmit their application after a period of six months. If the re-submission is again refused, the applicant may choose whether to formally appeal against the decision. Appeals should be received in writing within 25 working days of the latest decision. If any costs are involved in the course of the appeal, the cost will be borne by the applicant if the appeal is unsuccessful.

12.0 Further Information

Once on the IEMA Auditor Register, CPD log sheets must be submitted to the IEMA on an annual basis. Once registered, there is an annual renewal fee. This will be included with you membership renewal fees.

If you have any questions regarding the application process please contact the Membership team.

13.0 Guidance for Completing the Application Form

Please complete the application form in black ink or electronically (preferably). If you complete the application form in ink, please ensure that you write in block capitals and write clearly (as the form may be photocopied). You may be asked to re-write sections if they are illegible.

You can send the application form via post. You must sign the declaration (Part 6 of the application form)

Please feel free to make further copies of pages of the application form if required CVs must not be attached as a replacement for applicant details and work completed Keep a copy of your application form International candidates should ensure that their applications are submitted in English.

13.1 Completion of Parts 1 to 8

Contact Details and Level(s) of Registration Applied For Complete contact details in full Identify the level(s) which you wish to apply for.

Completion of Part 1: Academic Qualifications Complete in chronological order with the most recent first Attach copies of certificates for academic qualifications (excluding secondary education)

Completion of Part 2: Membership of Professional Bodies Complete in order of relevance to environmental auditing Attach copies of certificates for all memberships cited Under the column “How was your membership achieved?” please refer to the following codes:

1 = Academic Qualifications 2 = Professional Qualifications3 = Examination for Membership 4 = Peer Nominations5 = Structured Training/Development 6 = Interview7 = Seniority/Experience 8 = Other (please specify)

Completion of Part 3: Relevant Training Courses List your IEMA approved environmental auditor training courses in the top table and other

relevant training in the bottom table (in chronological order) Attach copies of certificates for all training courses cited (ensure your percentage score is

included on your certificate or enclose a copy of the covering letter detailing the percentage score)

Under “Details for verification check” include full contact details

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Please note that it is not a requirement that formal training has to be completed if auditing experience and on the job training has been conducted.

Completion of Part 4: Relevant ExperienceWhen completing this section please use the following terminology:

Audit:A management tool comprising systematic, documented, periodic and objective evaluation used to determine if an organisation is performing against an agreed set of objectives or outcomes.

Review:A review of current practices e.g. initial environmental review of performance without performing an evaluation of compliance with an agreed set of objectives or outcomes.

List discrete activities in relation to Appendix 1 and Appendix 2 List one activity/audit at a time in chronological order Specify the exact number of days Do not block date work (i.e. group 30 or more days together) as this will be awarded reduced

credit Work cited must have been undertaken within the required timeframe – 3 or 5 years For each activity / audit, include both onsite and offsite work (includes planning, document

review and reporting) Under “Role/responsibility” use the following codes:

L = Lead Auditor (or sole Auditor) A = Auditor (under supervision of Lead Auditor)TP = Training Provider PM = Project Manager

Under “Description of Work Undertaken or Training Provided” provide a brief but concise description of the activity / audit

Under “Verification Source” identify (for each activity) an individual for whom the work was undertaken e.g. client, department head, site contact. Also, include full contact details i.e. name, address, telephone, fax, e-mail.

Referees and verifiers must not be the same individuals Under “Industrial Sector” identify the relevant code from Appendix 3 Do not include work where you are the Auditee

Completion of Part 5: Overview of Appropriate Work Experience Identify positions held that are relevant or complimentary to environmental auditing

Completion of Part 6: Other Information and Declaration Please write in any other information which you may wish to inform us, to support your

application Read the Code of Practice Sign and date the declaration

Completion of Part 7: Summary Complete summary requirement as requested Indicate whether or not you are available for contract work. If you are available for contract

work, your details will be entered onto the referral database and contact details may be passed on to third parties once your application has been approved

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APPENDIX I: QUALIFYING EXPERIENCEDescription of activity / audit

EXAM

PLES

: N

ON

-CO

RE W

ORK

EMS Implementation (not auditing) including: Writing of environmental management manuals or formulating environmental management

programmes/strategies Co-ordinating or managing the implementation of comprehensive environmental management

systems (other than ISO 14001) Co-ordinating or managing the implementation of ISO 14001 Co-ordinating or managing implementation of the EC Eco-Management and Audit Scheme (EMAS) Review of existing performance, environmental policies or environmental management practices Environmental review for the purpose of the Environmental Protection Act 1990 Formulation or

writing of company Environmental Policy/Code of Practice/Statement for internal use or public issue

Formulation of quantified environmental objectives and targets as a basis for subsequent audit programmes and strategies

Running environmental audit or environmental management systems seminars/workshops or lecturing at conferences on relevant topic areas

Commissioning audits Managing company-wide environmental audit programme Audit ‘follow-up’ management IPPC Applications Envirowise waste reviews, and other similar reviews (including hotel and leisure industry schemes) Eco-homes and BREEM Code for Sustainable homes Climate adaptation

EXAM

PLES

: CO

RE W

ORK

Conducting audits for ISO 14001 Assessment Conducting audits for EMAS Assessment External/independent verification of environmental audit/environmental audit statement/corporate

environmental report Development or writing of environmental audit guidelines, protocols, manuals, checklists, matrices or rating

systems Single / Multi-issue environmental audits covering one or more of the following:

Life-Cycle Assessments/products audits Energy usage audits Waste minimisation audits Water usage audits Legislative compliance audits Activity audits Issue audits Atmospheric/pollution audits (not solely monitoring or sampling exercises) Contaminated Land/pollution audits (not solely monitoring or sampling exercises) Effluent/pollution audits (not solely monitoring or sampling exercises) IPPC compliance audits Chemical concerns/REACH – chemical usage audits Producer Responsibility audit (i.e. WEEE) Packaging Waste Energy Usage Climate change audits Soil audits

Combined Health, Safety and Environment audits Combined audits including sustainability Environmental risk assessments, environmental liability or due diligence audits for companies involved in pre-

acquisition, decommissioning, divestiture or merger activities Climate Change Agreement; Greenhouse Gas Verification Clean Development Mechanisms (CDM); Joint Initiatives (JI) Project Acorn – BS8555/Green Dragon stage audits

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APPENDIX 2: EXAMPLES OF COMPLEMENTARY WORK EXPERIENCE

Environmental Impact Assessment Terrestrial ecological surveys Freshwater ecological surveys Landscape/visual assessment Nature conservation/landscape planning COMAH, HAZOP, Hazard risk assessment Dust, noise, vibration, odour, litter assessments Atmospheric pollution dispersion modelling/monitoring Microbiological/toxicological monitoring/legionella audits/asbestos audits Multi issue health and safety audits/COSHH assessments Pollution incident/spillage investigations/pollution amelioration Contaminated land/surface water/groundwater studies Landfill gas/leachate monitoring Waste/hazardous waste management Process engineering/engineering feasibility studies/plant construction and design BAT/BATNEEC/BPEO studies/pollution amelioration Enforcement (pollution) work Recycling Building assessments/BREEAM studies Environmental information technology Audit software development Development of quality management system/total quality management system/ISO 9000 ISO 9000 audits/certification Expert witness/legal advice to audit teams Preparation of IPPC (Integrated Pollution Prevention and Control) application Forest Stewardship Council Chain of Custody audit (FSC CoC)

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APPENDIX 3: INDUSTRIAL SECTORS (NACE Codes)

A Agriculture, Hunting and ForestryB FishingC Mining and Quarrying of energy producing materialsD Manufacturing

DA Food products, Beverages and TobaccoDB Textiles and Textile productsDC Leather and Leather productsDD Wood and Wood productsDE Pulp, Paper and paper products; publishing and printingDF Coke, Refined Petroleum products and Nuclear Fuel DG Chemicals, Chemical products and man made fibresDH Rubber and Plastic productsDI Non-metallic mineral productsDJ Basic metals and fabricated metal productsDK Machinery and Equipment N.E.CDL Electrical and Optical equipmentDM Transport equipmentDN Manufacturing N.E.C

E Electricity, Gas and Water supplyF ConstructionG Wholesale and Retail trade, Repair of motor vehicles and personal and household

goodsH Hotels and general cateringI Transport, Storage and CommunicationJ Financial IntermediationK Real estate, renting and business activitiesL Public Administration and Defence; Compulsory Social SecurityM EducationN Health and Social WorkO Other Community, Social and Personal Service activities (inc sewage and waste

disposal)P Private households with employed personsQ Extra-territorial organisations and bodies

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APPENDIX 4: CODE OF PRACTICE FOR IEMA REGISTERED AUDITORS

1. Registered individuals shall exercise due diligence, honesty, objectivity in the performance of their duties. No statement should be included in an audit report which the author believed to be untrue, or which is misleading due to the omission of material information.

2. Registered individuals, discovering an activity which may be illegal or potentially dangerous should immediately inform the appropriate management representative and highlight this activity and actions to be taken in writing.

3. Registered individuals shall not disclose any details of an audit or any other information about their client to any third party without prior written approval from both the client and the auditor’s employer, unless when required to by law.

4. Registered individuals shall not partake in any contract or duties which he or she knows is beyond their professional capability.

5. Registered individuals shall not accept anything of such value from an employee, client customer, supplier or business associate that it could impair or be presumed to impair his/her professional judgement.

6. Information supplied by a client or other organisation shall not be endorsed by a registered individual unless reasonable steps have been taken to establish its validity.

7. All work undertaken by registered individuals shall be carried out in accordance with applicable standards and practices where available.

8. Registered individuals shall maintain a written log of all environmental audit work carried out and training undertaken, which shall be available on request by the Registration Council.

9 Registered individuals shall continually strive for improvement in the proficiency, effectiveness and quality of their services.

10. Registered individuals shall ensure that when proffering advice to a client other than his/her employer that they are covered by an appropriate level of professional indemnity insurance, or are otherwise appropriately indemnified against their Professional actions.

11. Registered individuals should not participate in unsupported audits where they are not fluent in the agreed language of the audit. Support in these terms means that the auditors have at all times available to them a person with the necessary technical language skill, who is not subject to pressure that would affect the performance of the audit.

12. In the event of any alleged breech of this code, registered individuals shall co-operate fully and without reservation in any formal inquiry or when called upon to appear before the Disciplinary Board.

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Auditor Application Fees (as at 01.06.15)

Auditor Level Membership Fee (if you are not already a fully paid member of the IEMA)

Auditor Application Fee Total Fee

Associate Environmental Auditor £120 £49.20 (inc. VAT 20%) £169.20

Environmental Auditor £120 £175.20 (inc. VAT 20%) £295.20

Principal Environmental Auditor £120 £313.20 (inc. VAT 20%) £433.20

EMS Auditor £120 £54.00 (inc. VAT 20%) £174.00

Lead EMS Auditor £120 £85.20 (inc. VAT 20%) £205.20

Auditor Application – Checklist

Completed application form

2 sealed references (section 5.2 of the guide)

Relevant Fees (non refundable)

Listed verification contacts for core work (Section 5.3 of the guide)

Sign the declaration (section 6 of the application form)

Include copies of certificates (in support of anything cited in Section 1, 2 and 3 of the application form) – (Sections 5.1 of the guide)

Include a copy of the referral form if you are available for contract work- (Section 8 of the guide)

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PART 2: Application Form (from June 2014)

Personal Details:First Name(s)SurnameTitle (Prof/ Dr/ Mr/ Mrs/ Ms/ Miss)OrganisationJob TitleWhich address would you like us to use: Home Work

HOME Address :

Line 1...................................................................................................................................

Line 2...................................................................................................................................

Line 3...................................................................................................................................

Town............................................................ County............................................................

Postcode...................................................... Country...........................................................

WORK Address :

Line 1...................................................................................................................................

Line 2...................................................................................................................................

Line 3...................................................................................................................................

Town............................................................ County............................................................

Postcode...................................................... Country...........................................................

All future correspondence from the IEMA will be sent to the address indicated.

Contact Information:

Telephone (Work).............................................. Home…………………………………………….

Fax (Work):........................................................ Home…………………………………………….

E-mail (Work):..................................................... Home…………………………………………….

How would you like to receive general correspondence? E-mail Paper

Please tick level(s) you wish to apply for:

Associate Environmental Auditor EMS Auditor Environmental Auditor Lead EMS Auditor Principal Environmental AuditorSECTOR:

Business Consultancy Education Public

Environmental Auditor Registration

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Part 1: Academic Qualifications

Office use Date started Date completed

Full or part time Course title Course provider Award/grade Description of subject areas studied

Example Sept 1996 June 1997 Full time Environmental Management University of Bath MScEnvironmental law, pollution prevention, rural development, environmental economics, Thesis title: “Implementation of ISO14001 in the Wood Industry”

* Please ensure copies of certificates are enclosed

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Part 2: Membership of Professional Bodies

Office use Professional Body Official Abbreviation Current Membership Level Date Current Level

AchievedDescription of Relevant Training/Exams

How was your current membership achieved?(Refer to numbering system below)

Example Institute of Environmental Management and Assessment iema Associate February 2000 Open Book Exam 3

1 = Academic Qualifications 5 = Structured Training/Development2 = Professional Qualifications 6 = Interview3 = Examination for Membership 7 = Seniority/Experience4 = Peer Nominations 8 = Other (please specify)*Please ensure copies of certificates are enclosedPart 3: Relevant Training Courses

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IEMA Approved Course (previously known as EARA approved courses)

Office use Course Provider Date course started

Date course completed

Title of Course Mark %

Example XYZ International 01/02/96 05/02/96 Foundation Course in Environmental Auditing 72%

Other Training – Courses and Onsite Training

Office use Course/Training ProviderDate course/training started

Date course/training completed

Title of Course/Details of On site Training Subjects covered Details for verification check- name, address, tel,

fax and e-mail

Example ABC Environment 03/10/96 04/10/96 ABC Environment Conference Auditing against EMSs Name of individual, company, Address, Tel, Fax, E-mail

* Please ensure copies of certificates are enclosedPart 4: Relevant Experience

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Office Use

Date(s) work was

undertaken

Number of days

both onsite

and offsite

Role/responsibili

ty(use codes

in guidance)

SupervisedYes/No

Number in (audit) team

Indicate Core or

Non-Core work

Description of work undertaken or training provided

Verification source - name, address, tel, fax and e-mail – of individual for whom work was undertaken e.g. client, site

contact, department head

Industrial sector

See Appendix 3

Example20-21 June 2002

2L No 2 Non-core Conducted a full Initial Environmental Review of a garage. Name of individual, company, address,

Tel, Fax, E-mail G

Example10-13

January 2002

4 L No 3 CoreDue diligence and pre-acquisition audit of 2 old gas workings

in Scotland. Work involved desk based study, on-site audit visit and follow-up report.

Name of individual, company, address, Tel, Fax, E-mail DH

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Part 5: Overview of Appropriate Work Experience

Office use Dates from and to

Description of work (please provide a 2-3 sentence summary of the work undertaken) Job title held

Industrial sector (see Appendix 3)

Verification Source – name, company, address, tel, fax, e-mail

ExampleNovember 2002 - October 2003

Three years work as operations manager. Duties entailed auditing other departments on-site as lead auditor and supervising the work on junior team members.

Operations Manager - Quality Division Name of individual, company, tel, fax, e-mail

Example

4 January 2004 - December 2005

Two year working as an environmental consultant specialising in EIA. Work principally involved desk based baseline studies and water quality assessments (both chemical and ecological)

Senior consultant Name of individual, company, tel, fax, e-mail

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26

Part 6: Declaration

Other information to support your application

DeclarationI hereby apply for registration and agree to observe and abide by the Code of Practice specified by the Institute of Environmental Management and Assessment. I certify that the statements contained in this form are correct to the best of my knowledge and belief.

Signature: Date:

Part 7: Summary

Please describe, in not more than 100 words (not more than 50 words for Associate Environmental Auditor Status), your relevant audit experience, past responsibilities and experience.……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

Please note that the IEMA reserves the right to alter the wording or format of the above information for the purposes of standardising the Register, or if the IEMA believes the applicant has improperly represented their professional capabilities; in such circumstances the applicant will be informed of changes prior to entry on the Register.

Register EntryPlease tick this box if you do NOT want to be entered onto the published register

Are you available for contract work? Yes No

In ticking yes, your contact details may be provided to third parties as part of the referral service offered by the Institute. Please complete the form overleaf.

When complete please return to the Membership Team at:

Institute of Environmental Management and Assessment, City Office Park, Tritton Road, LINCOLN LN6 7AS UK

27

Tel +44 (0) 1522 540069 Fax +44 (0) 1522 540090info@iema.net www.iema.net

By signing this application form, you accept that all or part of the information provided on this form may be used and processed by the IEMA for membership administration, fulfilling the aims of the IEMA and compliance with the IEMA’s statutory obligations. Such use will be in accordance with the provisions of the Data Protection Act 1998. You also certify that to the best of your knowledge, the information given on this application form is correct.

IEMA Environmental Auditor’s Register: Registration form for referral work

FIRST NAME: SURNAME:

MEMBER No:

For the purpose of referral searches, do you wish your details to be passed on to third parties for contract work? Yes / No (please circle)(Indicating yes will mean that your details will be entered onto the IEMA referral database and passed on to third parties.)

Please describe in not more than 100 words, your relevant audit experience, past responsibilities and experience.

100 word personal summary:

Please note that the IEMA reserves the right to alter the wording or format of the above information for the purpose of standardising the register, or if the Institute believes that the applicant has improperly represented their professional capabilities; in such circumstances the applicant will be informed of changes, prior to entry into the register. On the table please tick the audit types in which you specialise (a maximum of five).

Audit Type TickEMS Implementation (not auditing)Conducting audits for ISO 14001 AssessmentConducting audits for EMAS AssessmentExternal/independent verification of environmental audit/environmental audit statement/corporate environmental reportDevelopment or writing of environmental audit guidelines, protocols, manuals, checklists, matrices or rating systemsSingle / Multi-issue environmental audits covering one or more of the following:

Life-Cycle Assessments/products auditsEnergy usage auditsWaste minimisation auditsWater usage auditsLegislative compliance auditsActivity auditsIssue auditsAtmospheric/pollution audits (not solely monitoring or sampling exercises)

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Contaminated Land/pollution audits (not solely monitoring or sampling exercises)

Effluent/pollution audits (not solely monitoring or sampling exercises) IPPC compliance auditsCombined Health, Safety and Environment auditsCombined Quality and Environmental Management Systems auditsLocal government audits/green auditsAssociate or Supplier ‘third party’ environmental auditsEnvironmental risk assessments, environmental liability or due diligence audits for companies involved in pre-acquisition, decommissioning, divestiture or merger activitiesRunning environmental audit or environmental management systems seminars/workshops or lecturing at conferences on relevant topic areasCommissioning auditsManaging company-wide environmental audit programmeAudit ‘follow-up’ managementClimate Change Agreement; Greenhouse Gas VerificationClean Development Mechanisms (CDM); Joint Initiatives (JI)Project Acorn – BS8555/Green Dragon stage audits

Please select up to a maximum of 5 Industrial Sectors in which you have experience:Code Industrial Sector TickA Agriculture, Hunting and ForestryB FishingC Mining and Quarrying of energy producing materialsD ManufacturingDA Food products, Beverages and TobaccoDB Textiles and Textile productsDC Leather and Leather productsDD Wood and Wood productsDE Pulp, Paper and paper products; publishing and printingDF Coke, Refined Petroleum products and Nuclear Fuel DG Chemicals, Chemical products and man made fibresDH Rubber and Plastic productsDI Non-metallic mineral productsDJ Basic metals and fabricated metal productsDK Machinery and Equipment N.E.CDL Electrical and Optical equipmentDM Transport equipmentDN Manufacturing N.E.CE Electricity, Gas and Water supplyF ConstructionG Wholesale and Retail trade, Repair of motor vehicles and personal and household

goodsH Hotels and general cateringI Transport, Storage and CommunicationJ Financial IntermediationK Real estate, renting and business activities

29

L Public Administration and Defence; Compulsory Social SecurityM EducationN Health and Social WorkO Other Community, Social and Personal Service activities (inc sewage and waste

disposal)P Private households with employed personsQ Extra-territorial organisations and bodies

I declare that the information that is provided in this form is true and accurate to the best of my knowledge. I understand that this information will be checked against my application form(s) and my CPD log sheets already submitted to the IEMA and that if any contradictions occur, my details will not be entered onto the Register.

Signed: Date:

Print:

30

31

IEMA

Auditor Application

CREDIT/DEBIT CARD FAX BACK FORM

Name: __________________________________________________

Tel / Fax Number: __________________________________________________

Member Number: __________________________________________________

Total Amount: £ _________________

Card Number: __________________________________________________(long numbers located in the middle of the card)

Card Issue Number (Switch only): __________________________________________

Cardholder’s Name & Initials: ___________________________________________

Card Valid From: _________________ Expiry Date: _________________

Security Number (last 3 digits on back of card): ______________________________

Postcode of address that the card is registered at: ____________________________

Name of Bank Issuing Card & Type: _________________________________________

Cardholders Full Postal Address: ___________________________________________

_________________________________________________________________________

_________________________________________________________________________

Signature: ______________________________________________________________

Date: __________________________________

Cards accepted include:Visa, Mastercard, Visa Purchasing Card, Maestro, Visa Delta, Solo (Please circle)

If you would prefer not to fax your details please ring Tel: +44 (0)1522 540069