Docketing Systems for Regulatory Agencies

Bangladesh Regulatory TrainingDhaka, Bangladesh

June 29, 2010

On behalf of IRG Ltd., USAID Sponsorship

Ashley C. Brown

Executive Director, Harvard Electricity Policy GroupJohn F. Kennedy School of Government

Harvard UniversityOf Counsel, Dewey & LeBoeuf

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Purposes

Organize Information

Enhance User Friendliness

Facilitate and Enable Transparency

Archival/Precedential Records

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Critical Principles to be Followed

Centralized Recordkeeping and Document Control All Documents Date and Time Stamped

Manual Electronic

Adopt System for Captions All Cases Assigned a Reference Number to be Used on All

Documents Records and Documents are Public and Accessible (Limited

Exceptions) On Paper On Internet (Agency Website)

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Note: Following examples are derived from the Public Utilities Commission of Ohio and are for illustrative purposes.

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Caption System

All Documents Labeled and Referenced

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Reference System

Guide to System of Organization and Document Control

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Case Control Sheet

Guide to Following Case History Chronological

Order Documents

Labeled

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Case Code

Cases Coded by Industry Cases Coded by Type (e.g. Application to

Increase Rates)

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Case Numbering System

By Year By Filing Order

Docketing Systems for Regulatory AgenciesPurposesCritical Principles to be FollowedSlide Number 4Caption SystemReference SystemCase Control SheetCase CodeSlide Number 9Slide Number 10Slide Number 11Slide Number 12Slide Number 13Slide Number 14Slide Number 15Slide Number 16Case Numbering System