5 Time and Money Savings Tips for Distributing W2s, 1099s and Paystubs

Michael Johnson – VP ePayments RelycoKevin Smith - Sales Director Digital Designs, Inc.

March 7, 2013

The “Paper” Problem

Need Evidence?

The Federal Government is phasing out paper checks for all benefit programs - 73 million payments a month

More than 76% of individual tax refunds were delivered via direct deposit in 2011

More than 68% of Corporation are writing less checks

UK Phasing out checks – US Next?

Consumer moving rapidly to paperless payments and statements – Where is your checkbook?

We live in a self-service world

Paper is inefficient, costs time and money

Why Is The Paperless Movement So Strong?

Costs

Green Initiatives

Time

Do you know what the average cost per document is to produce and distribute pay checks or direct deposit advices?

$1.90(Source: NACHA – The Electronic Payments Association)

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Do you know the average number of times a paper check or stub is touched before reaching the employee?

(Source: NACHA – The Electronic Payments Association)

$10-25

Do You Know the average cost to reprint a lost tax document?

(Source: NACHA – The Electronic Payments Association)

7.5%

Do you know the average amount of documents lost or misplaced in an organization?

(Source: PriceWaterhouseCoopers)

www.ddilink.com/online-pay-stubs-w-2s

Calculate Your Savings!

Benefits for Employees

Opt-In for Paperless W2s & Paystubs

Self-Service

View – Print – Email

Secure Password Protected

Benefits for Employers

Less Time

Less Money

Reduce Support Calls

Employee Convenience

Employees: 32,000Locations: 439Documents: >600,000 pay stubs, 70,000 W-2s per year

The Solution

DocAgent Pay Stubs and W-2s Online•FrequencyWeekly/Semi-Monthly/Monthly Payrolls + Annual W-2s

•The Benefits•Competitive Win-Back from ADP - $4,500 / Month Savings! •Self-Service – 100% Turnover•Bi-Lingual Support (Spanish)•Infinium Integration

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Demonstration

DocAgent in the Cloud

Example of Online Pay Stub

Example of OnlineIRS-Legal Copy W-2

DocAgent.NET – Mobile AccessDocAgent.NET – Mobile Access

DocAgent.NET – Mobile AccessDocAgent.NET – Mobile Access

Recommend Direct Deposit & Online W-2s to Employees

Eliminate Print Production and Distribution Costs

Allow Secure Web / Workstation Access

Conform Easily to IRS W-2 Regulations

Host Documents in a Secure Cloud Environment

Best Practices = REACHThe 5 Steps

What We Covered

The ProblemThe BenefitsCase StudyDemonstrationQ&A

Where Do We Go From Here?