Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010
-
Upload
dan-lipcan -
Category
Education
-
view
379 -
download
0
description
Transcript of Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010
![Page 1: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/1.jpg)
Divide and Collaborate Building Digital Collections
One Piece at a Time
"Pie-eating 20090620-151209" by bowler1996p, http://www.flickr.com/photos/colley/3963923318/
Dan Lipcan Thomas J. Watson Library-
The Metropolitan Museum of Art- ARLIS/NA 2010, Session L-
![Page 2: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/2.jpg)
Collide and Deliberate
From "Slapstick Mayhem," Old Tyme Fun Films, http://oldtymefunfilms.com/doublepieinface.jpg
![Page 3: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/3.jpg)
Covering
• Outsourced digitization• Selecting a vendor• Coordinating the project• Implementing• Costs, considerations and lessons
![Page 4: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/4.jpg)
Choosing a Vendor: Research
• Existing/Previous projects• Direct contact • References• Scanner types• Image resolutions• File outputs• Samples • Price quotes
![Page 5: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/5.jpg)
Macbeth Project as Pattern
• Call to libraries• Comparing holdings• Arrangement with the Frick• MARC record loading
![Page 6: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/6.jpg)
Archives of American Art
![Page 7: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/7.jpg)
Comparing Holdings
![Page 8: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/8.jpg)
MARC Record Loading
![Page 9: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/9.jpg)
Cataloging
• Catalog material if needed• Mark for scanning• Supply list of needed catalogs to partners
![Page 10: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/10.jpg)
Marking for Scanning
Photograph by Dan Lipcan
![Page 11: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/11.jpg)
Condition Reports
• Do them.• Before shipping• Evidence of damage (or lack thereof)• Written or photographic
![Page 12: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/12.jpg)
Condition Reports
![Page 13: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/13.jpg)
Photograph by Dan Lipcan
![Page 14: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/14.jpg)
Photograph by Dan Lipcan
![Page 15: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/15.jpg)
Packing & Shipping
• Export data to vendor• Track materials (check out)• Pack & ship to vendor• Material is irreplaceable
![Page 16: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/16.jpg)
Data Export to Vendor
![Page 17: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/17.jpg)
Checked Out
![Page 18: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/18.jpg)
Scans Return
• Receive and distribute files• QC a sufficient sample• Report problems immediately
![Page 19: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/19.jpg)
Materials Return
• Unpack material• Compare to condition report• Check-in volumes• Report problems immediately
![Page 20: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/20.jpg)
Load Digital Files
• Transfer files to local content management systemo Remote hostingo OPACo OCLC's CONTENTdm
![Page 21: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/21.jpg)
MARC Records/OPAC
• Separate records for e-version• Export and modify MARC records
o MarcEdito Global update (Innovative ILS)
• Load records with live links
![Page 22: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/22.jpg)
MarcEdit
![Page 23: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/23.jpg)
MARC Record Set
![Page 24: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/24.jpg)
Marketing
• MARC record set for other libraries• Patrons• Library Web site• ARLIS-L and listservs• Wikipedia
![Page 25: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/25.jpg)
Lessons
• Condition reports• Wear & tear
Photograph by Dan Lipcan
![Page 26: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/26.jpg)
Time Lessons
• Everything Takes Longer• Track hours invested • T.G.F.I. • Get lawyers involved early on [Undue Diligence?]
![Page 27: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/27.jpg)
Financials, Macbeth Project
Average cost per page [includes scanning, file conversions,
metadata, shipping, DVDs]$ 1.88
Average cost per item[average pages per item: 4.27]
$ 8.03
![Page 28: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/28.jpg)
OK, Next
• Knoedler Gallery Project • CONTENTdm• In-house vs. outsourced• Assessment• Backup & preservation • Internet Archive • Get better at this
![Page 29: Divide and Collaborate: Building Digiral Collections One Piece at A Time, ARLIS/NA 2010](https://reader036.fdocuments.net/reader036/viewer/2022062511/54b9ff4f4a7959092e8b456b/html5/thumbnails/29.jpg)
Dan Lipcan Thomas J. Watson Library The Metropolitan Museum of Art [email protected]