District Trainer Program Helping you to plan and conduct training meetings that support effective...

District Trainer ProgramDistrict Trainer Program

Helping you to plan and conduct training meetings that support effective Rotary clubs

Training Methods, Logistics Training Methods, Logistics and Resourcesand Resources

PART III

District Trainer’s Manual Chapters 2-4

PDG Jason Yeung

2

3 District Trainer Program

Learning ObjectivesLearning Objectives

Training Methods

Methods of Conveying Information

Room Setup, Tools & Materials

Time Management Techniques

Evaluating Training Meetings

Training Resources


Training MethodsTraining Methods

Small Groups

Case Studies

Demonstrations

Application

Brainstorming

Lectures

Panel Discussions Questions and

Answers Role Playing Distance / Online

Education

District Trainer’s Manual pages 42-43


Conveying InformationConveying Information

Information Sharing

- Discussion Information Creation

- Practice/ doing Information Giving

- Lecture, demonstration, audiovisual presentation



Room SetupRoom Setup

Select a room setup that best corresponds to the meeting’s

Training goals

Number of participants

Program content and visuals

Instructional aidsDistrict Trainer’s Manual pages 49, 64-65


Training Tools and EquipmentTraining Tools and Equipment

Assist interaction between the training leader and participants

Increase the quality of training

Complement training to maintain participant interest and maximize retention



Participant MaterialsParticipant Materials

Materials may be distributed in advance, during, or after the meeting

Include relevant publications, sample forms from RI, and important district information

Consider the cost of materials and how much time it will take to organize documents

District Trainer’s Manual page 52


Time Management TechniquesTime Management Techniques

Pay attention to participants

Gauge their level of comfort and understanding by asking questions

Alter the pace of training when necessary

Provide a wall agenda

Ensure a clock or watch is clearly visible



Evaluating Training MeetingsEvaluating Training Meetings

Evaluation allows those involved in organizing and conducting a meeting to examine

The effectiveness of their training methods

Their success in presenting content

Perceived impact of the training



Evaluating Training MeetingsEvaluating Training Meetings

Participant forms

Training leader forms

Debriefing meeting

Tests

Follow-up



Training ResourcesTraining Resources

The District Trainer’s Manual

Rotary Training Talk e-mail newsletter

Training Best Practices Database

Training Calendar

Training Download Center

www.rotary.org/training

Any questions?Any questions?

Lunch break!


Learning ObjectivesLearning Objectives Understand the role and responsibilities of the

district trainer Review the Rotary leadership development

training cycle Modify an agenda Practice and discuss training techniques and skills Discuss creating effective training evaluations Develop a meeting budget

District Trainer’s RoleDistrict Trainer’s Role

The district trainer is responsible for supporting the governor and governor-elect

in training club and district leaders.District Trainer’s Manual page 4

15


ResponsibilitiesResponsibilities

Implement program content Conduct sessions

Identify speakers and other volunteers

Prepare training leaders

Evaluate the program

Coordinate logisticsDistrict Trainer’s Manual page 5


Leadership Development Leadership Development Training CycleTraining Cycle



Incoming Officer Training Incoming Officer Training MeetingsMeetings

Work with your governor-elect on district training needs for:

District team training seminar Presidents-elect training seminar (PETS) District assembly District membership seminar Incoming Rotaract leadership training Other training events in the district, as

appropriateDistrict Trainer’s Manual pages 8-14, 19


Continuing Education Training Continuing Education Training MeetingsMeetings

Work with the governor on developing and conducting annual training for:

District leadership seminar

District Rotary Foundation seminar

Other training events in the district, as appropriate



Characteristics of Adult LearnersCharacteristics of Adult Learners

Realistic

Experienced

Unique

Set in their learning pattern

BusyDistrict Trainer’s Manual page 36


Facilitating LearningFacilitating Learning

Facilitation is the process of making something easier, such as a meeting or discussion

Participants respond to questions that draw on their knowledge and experience

Use questions to guide the direction and rate of discussion



The Role of the FacilitatorThe Role of the Facilitator

Facilitators determine, guide, and monitor the structure of discussions so teams are able to have high-quality exchange of ideas.



Questioning TechniquesQuestioning Techniques

Written questions

Relay questions

Directed questions

Reverse questions

Redirected questions

Focused questionsDistrict Trainer’s Manual pages 40-41


Nonverbal CommunicationNonverbal Communication

Voice Qualities and Characteristics

Facial Expression

Silence

Eyes

Use of SpaceDistrict Trainer’s Manual page 46


Modifying an Agenda for your Modifying an Agenda for your District’s NeedsDistrict’s Needs

District Trainer’s Manual pages 8-20, 22-27, Chapters 3-4


Modifying an AgendaModifying an Agenda

Identify participants

Conduct a needs assessment

Cover the Board or Trustees-recommended guidelines

Identify available resources

District Trainer’s Manual pages 8-20, 22-27, Chapters 3-4


Conducting a Needs AssessmentConducting a Needs Assessment

Collect information using the following methods:

Past evaluations

Questionnaires

Interviews

Focus Groups

PretestsDistrict Trainer’s Manual pages 22-26


Case StudyCase Study

Examine the RI Board recommended district membership seminar agenda

Your district is losing an average of three members per club per year

What resources are available?

Modify the agenda to focus on retention and recruitment



Practice/Feedback SessionsPractice/Feedback Sessions

Opportunity to practice facilitating a session

Other district trainers act as participants to provide constructive feedback on the presentation or content



Developing a BudgetDeveloping a Budget

Meeting budgets should be based on anticipated revenues and estimated expenditures

Use figures and expenses from past district training meetings as a guide

Work with meeting’s convener to determine who will manage the meeting’s funds


QuestionsQuestions

andand

EvaluationEvaluation

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