District Shared Audit Committee Services Tim Maake Hotel@ Tzaneen 08 February 2013.
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Transcript of District Shared Audit Committee Services Tim Maake Hotel@ Tzaneen 08 February 2013.
District Shared Audit Committee Services
Tim Maake
Hotel@ Tzaneen
08 February 2013
Content• Vision • District profile • Legislative framework• Establishment of District wide audit committee• Rationale for a shared approach• Functionality of the audit committee• Achievements on the work of the audit committee• Common issues raised by the committee to municipalities• Benefits of the shared approach• Financial implications• Possible challenges and failures• Conclusion
Vision of the Municipality
“To be the food basket of Southern Africa and the` tourism destination of choice.”
District profile - population
1996 2001 2011
BPM 108741 131537 150637
GGM 218752 240728 244217
GLM 203541 218874 212701
GTM 342551 375586 390095
MLM 87871 94382 94857
MDM 962457 1061107 1092507
District profile - Households
2001 2011
BPM 27453 41115
GGM 55334 63548
GLM 52057 58261
GTM 88556 108926
MLM 21449 24470
MDM 244849 296320
Legislative framework• Section 166 (1) of the MFMA requires a municipality to
have an audit committee;• According to section 166 (2) of the MFMA the audit
committee is an independent advisory body and must advise the municipal council, the political office-bearers, the accounting officer and the management staff:
Internal financial control and internal audits; Risk management; Accounting policies; Performance management; Effective governance and Review of the AFS of the municipality
Legislative framework cont.’
• Section 166 (6) of the MFMA indicates that a single audit committee may be established for a district municipality and the local municipalities within a district municipality;
• Section 166 (4) of the MFMA also states that the audit committee must consist of at least three person with appropriate experience;
• The audit committee must meet at least four times a year;
• No councillor may be a member of the audit committee
Establishment of a district wide audit committee
• The first audit committee was established in January 2007 through a resolution of Council as agreed at the District Intergovernmental Forum in 2006;
• The committee consisted of five (5) members: (1) from the legal field, (1) with public sector experience, (1) with both public sector and internal audit experience, (1) Chartered Accountant and (1) with municipal experience;
• The term of the audit committee was three years which was extended until June 2011;
• The current committee has five (5) members and is Chaired by a Chartered Accountant: (1) chartered accountant, (1) IT specialist, (1) legal expert, (1) municipal expert and (1) internal audit expert and
• The committee was established in August 2011
Rationale for a shared approach• The audit outcomes for the entire district were
not looking good at that time;• Three municipalities were under Project
Consolidate: GGM, GLM and MLM;• Performance management was a shared service
as well;• Economies of scale and cost sharing• Support to one another (collaboration) and• Common vision on the improvement of good
governance
Functionality of the district wide audit committee
• Contract signed with members of the audit committee with agreed rates;
• Operates as per approved audit charter;• There is also an approved schedule of meetings:
quarterly basis – one week booked;• Internal audit provides administrative support;• Reports per municipality are compiled and
submitted to the audit committee;• Provincial Treasury, CoGHSTA and Office of the
Auditor General also attend these meetings
Achievements on the work of the audit committee
• Reviewed the annual financial statements for the year ending June 2011 and June 2012;
• Submitted reports to various Councils;• Met with the Mayors and Exco’s of different
municipalities where there were challenges;• Convened quarterly meetings as per schedule;• Referred reports back where there was insufficient
data and;• Where a meeting failed because of late submission
of reports, the cost were recovered from the management
Common issues raised by the committee to the municipalities
• Poor internal controls;• Compliance with legislative requirements;• Effects of vacancy on good governance;• The issue of the policy environment;• Sustainability of the municipalities;• Performance against set targets;• Effectiveness of the internal audit units;• Budget control and management and;• Effectiveness and adequacy of the systems.
Benefits of the shared approach
• Expert advise on matters that cuts across;• Uniform approach on matters that are similar;• Encourage and promote the spirit of
intergovernmental relations;• Collective responsibility for the improvement of
good governance district wide;• Costs sharing – proportional contribution.
Financial implications 2011/12Municipality % Contribution Amount spent
BPM 14 R 319’037.05
GGM 10 R 227’883.61
GLM 10 R 227’883.61
GTM 14 R 319’037.05
MLM 10 R 227’883.61
MDM 42 R 957’111.15
TOTAL 100 R 2’278’836.08
Financial implications 2012/13
Municipality % Contribution Amount due
BPM 14 R 196’000.00
GGM 10 R 140’000.00
GLM 10 R 140’000.00
GTM 14 R 196’000.00
MLM 10 R 140’000.00
MDM 42 R 588’000.00
TOTAL 100 R 1’400’000.00
Possible challenges and failures
• Slow implementation of action plans;• Cost of specialised services;• Risk of loosing the members – improvement of
audits• Adherence to the scheduled meetings• Dedicated staff to provide administrative support
to the committee and;• Thorough engagement by Councils with the
audit committee reports.
Conclusion
• Joseph Murphy in his book entitled “ The Power of your subconscious mind writes as follows:
“ Think good and good follows. Think evil and evil follows. You are what you think all day long.”