DISTRICT OF PEACHLAND COMMITTEE OF THE WHOLE AGENDA ...

Banquet Room – Community Centre 4450-6th Street Peachland
Tuesday, September 9, 2014 at 9:00 A.M.
Page
4. PRESENTATIONS AND DELEGATIONS
Re: School Liaison Officer Annual Presentation
3 - 5
B. Frank Ritcey, BC Conservation Foundation - WildSafeBC program (15 mins) Re: Becoming a Bear Smart Community
7
C. Scott Shepard, BA, AScT, and Thomas Simkins, EIT - Urban Systems Ltd. (10 mins) Re: Beach Avenue - 13th Street to Todd Road: Functional Design Options
9 - 15
17 - 25
A. Property Tax Refund Request - 6188 Sanderson Avenue For Information
27 - 28
29 - 36
C. RDCO Regional Rescue Boat (MR21) Moorage Options For Information
37 - 42
D. Parks Regulation Bylaw No. 2089, 2014 Third Reading Consideration
43 - 52
53 - 54
Bylaw No. 2091, 2014 First, Second and Third Reading Consideration
55 - 59
G. Forest Stewardship Plan Referral for Tolko Okanagan Woodlands Request for Decision
61 - 63
65 - 66
67 - 68
69
Page 2 of 69
Schools Serviced
Cst Lund services one high school, two middle schools and eight (soon to be nine) elementary schools.
Cst Lund’s time is broken down as such:
30% at Mt. Boucherie Secondary School
30% at Glenrosa Middle School
30% at Cst Neil Bruce Middle School
10% at the elementary schools and various meetings
Proactive Work
Cst Lund provided over 120 hrs of presentations/proactive work, including some of the following:
Provided the SOAR program to four elementary schools (approx. 230 students)
Ran Lunching with the Law program for all elementary schools, once a month, with the generous
support of McDonald’s Restaurant
Assisted with football games, grad related events and dances
Provided talks on a variety of topics in all schools
School zone patrols
Operational Work
There were 32 school related files that Cst Lund was involved in
Two criminal code investigations were conducted, including assault causing bodily harm,
resulting in a charge, and mischief which utilized the Restorative Justice Program provided by
Boys and Girls Club
AGENDA ITEM # 4.A.
Constable Sherri Lund, RCMP School Liaison (15 Mins) Page 3 of 69
Eight bylaw offence notices issued for drug paraphernalia possession
Assisted members in missing persons files, often locating and speaking with students at school
and other various police investigations
Participated in one risk assessment involving a high risk student, with school teams
Events
Digital Citizenship Panel for the school district’s SOME Conference
We Day, Vancouver
Youth Officer Training
Trends/New Programs/Challenges
Cst Lund has seen a significant decrease in the marihuana and paraphernalia seizures from Mt Boucherie
Secondary School which she feels is due to police presence, stronger school enforcement and bylaw
enforcement. However there is a small increase in the middle school. It does seem however, based on
information shared by students, that there is an increase of Ecstasy/MDMA use. Although there has
been little indication students are using Ecstasy during the school day, it is believed that it is being dealt
at school. Cst Lund hopes to find a more effective way of preventing this from happening. Bush
parties continue to be an issue, requiring a significant amount of police resources to deal with them.
Education continues to be the focus around prevention, through talks with parents and students. Cst
LUND also hopes to produce a bush party education video with the assistance of Mt Boucherie film
students. She had hoped to complete this last year, however was off for eight weeks due to a foot
injury.
Cst LUND continues to work on getting the PARTY Program up and running in the area and now has the
assistance of Cpl Amelia HAYDEN, Drugs and Organized Crime Awareness Services. Bringing the hospital
on board with the program has been a challenge. An avenue of working with the UBCO medical
program is being looked into.
AGENDA ITEM # 4.A.
Cst LUND will also be starting a question/answer column in MBSS’ student newsletter to allow students
an opportunity to ask police questions about things such as a motor vehicle act, or municipal bylaws.
Prepared by Cst Sherri LUND
Approved by S/Sgt Duncan DIXON
AGENDA ITEM # 4.A.
Page 6 of 69
Presentation to Peachland Council
Introduction to the WildSafeBC Program
Overview: The WildSafeBC program is a province-wide program designed to reduce human-
wildlife conflict through education, innovation and cooperation. Our motto is “keeping wildlife
wild and communities safe.” WildSafeBC is a program delivered by the B.C. Conservation
Foundation, a not-for-profit society, incorporated since 1969.
There are many ways that we can deliver a WildSafeBC program within a community but the
most popular implementation is when communities access the provincial subsidy program that
we deliver. The basics of the program is that communities partner with us by putting up a
minimum of $2,500 towards the program and we, in turn, direct funding provided by the BC
Government to the program. We typically provide about $8,000 towards wages and employment
costs for the community coordinator and another $2,000 in training and support costs.
Our program is implemented throughout BC with 25 programs serving just over 100
communities.
I would like to present to council some greater detail about the program and what steps need to
be taken to be considered for inclusion in the governments subsidy program.
Sincerely
Fax (250) 828-2597
AGENDA ITEM # 4.B.
Frank Ritcey, BC Conservation Foundation - WildSafeBC progra... Page 7 of 69
304 - 1353 Ellis Street, Kelowna, BC V1Y 1Z9 | T: 250.762.2517
September 02, 2014 File: 0655.0181.01
District of Peachland 5806 Beach Avenue Peachland BC V0H 1X7
VIA EMAIL: [email protected]
Attention: Joe Mitchell, Director of Operations, P.Eng.
RE: Beach Avenue – 13th Street to Todd Road Functional Design Options
Joe,
The following memo summarizes three functional design options and cost estimates to extend the previous phase of Beach Ave from 13th Street to Todd Road. The objective of the functional design options is to determine constraints and potential impacts within the existing corridor and to provide the District of Peachland with an opportunity to review each option and select a preferred cross-section. Once a preferred cross-section has been selected we will further develop the design.
We have also provided a summary of our preliminary Environmental Scoping Study which gives a brief overview of the environmental and archaeological attributes of the road corridor and summarizes the sites existing values, potential approvals and site specific concerns.
At this time, we are requesting a decision from council on how to proceed based on the three options outlined below. Once an option is selected we will further our design and organize a Public Open House with the objective of providing information to the public and to receive comments/feedback.
1.0 Si te Constraints
The following list summarizes the design constraints for changing the current cross section to one similar as present on Beach Ave from 8th Street to 13th Street.
· Decreasing the number of parking stalls
· Encroaching into the high and normal water levels for Okanagan Lake
· Minimizing environmental impacts (tree removal, lakefront, permits required, compensation)
· Creating a smooth grade from the edge of the pathway to the existing beach on lake side while avoiding the need for retaining walls
· Reducing the impacts to existing residential landscaping where possible
AGENDA ITEM # 4.C.
Scott Shepard, BA, AScT, and Thomas Simkins, EIT - Urban Sys... Page 9 of 69
File: 0655.0181.01
2.0 Options
In order to address these site constraints, we have provided three options for the District to consider. We have matched the existing cross-section constructed from 8th Street to 13th Street as closely as possible with modifications to the typical cross section for each option.
2.1 Option #1: Two Driving Lanes with Parking Both Sides and Bio-swale (Matches 8th
to 13th Street)
The first option provides a full two lane cross-section with parking on both sides, bio-swale, sidewalk, and multi-use pathway as shown in Figure A: Option #1.
Figure A: Option #1
This option closely matches the cross section on Beach Avenue from 8th to 13th Street; however the existing width of 13th Street to Todd Road is narrower with significant amount of large establish trees along the lakefront shoulder than in the previous phase. Although this section provides no net loss to parking there are a significant amount of impacts to the existing corridor.
The estimated cost for this option is estimated to be $2,200,000 ($2,675/m).
Benefits – Option #1
The benefits of option #1 are as follows:
1. There is no net loss to parking. We understand the loss of parking along Beach Ave could be a concern as during peak tourist season as parking on both sides along this section is typically used to its full capacity.
2. This option provides similar aesthetics to the previous phase and the stormwater drainage is captured via the bio-swale in lieu of a piped stormwater system.
AGENDA ITEM # 4.C.
File: 0655.0181.01
Impacts – Option #1
The potential impacts of constructing this cross section are summarized below.
· The cross-section would extend beyond the limits of existing high-water level for approximately 500 meters which would require retaining wall for the majority of the project length (total project length is 800m).
· All large trees (21 total which are minimum 250mm caliper) from approximately 100m east of 13th street would need to be removed.
· Working and constructing hard surfaces within the high-water level may require additional environmental approvals, monitoring and potentially habitat compensation which could impact the project costs significantly.
· Existing residential landscaping would need to be removed and replaced as the cross section is widened to the road rights-of-way limits.
2.2 Option #2: Two Driving Lanes with Parking Both Sides (No Bio-swale)
This option provides a two lane cross-section with parking both sides, sidewalk, and multi-use pathway as shown in Figure B: Option #2. Note that this section does not include a bio-swale on the lakefront side for stormwater drainage.
Figure B: Option #2
This option also strives for a no net loss of parking by eliminating the bio-swale from the cross- section. Removing the bio-swale from the cross-section reduces the section width by 2.15 meters, thus reducing the impacts on crossing the high water level of Okanagan Lake.
AGENDA ITEM # 4.C.
File: 0655.0181.01
2. Minimal impacts to replacing landscaping for existing residential properties.
3. Reduced length of wall is required.
1. The cross-section would extend beyond the limits of existing high-water level for approximately 100m meters which would require retaining wall for the majority of this length.
2. Working and constructing hard surfaces within the high-water level may require additional environmental approvals, monitoring and potentially habitat compensation which could impact the project costs.
3. A total of 13 trees, which are minimum 250mm caliper, would need to be removed
4. Eliminating the bio-swale would impact the drainage capacity and quality of road runoff within the section and require additional piped storm infrastructure including treatment prior to discharge into Okanagan Lake.
2.3 Option #3: Two Driving Lanes with Parking One Sides and Bioswale
Option three provides a two lane cross-section with parking on one side only, sidewalk, and multi- use pathway as shown in Figure C: Option #3. Note that this section essentially reduces the on- street parking by half.
Figure C: Option #3
AGENDA ITEM # 4.C.
File: 0655.0181.01
Date: September 02, 2014
Page: 5 of 7
Option three eliminates parking from the lakefront side of the cross-section; however the parking can be placed on either side. Eliminating the parking to one side of the cross-section reduces the width by 2.75 meters reducing the conflicts along the lakefront shoulder.
Benefits – Option #3
1. Minimal replacement of landscaping for existing residential properties.
2. This option provides similar aesthetics to the previous phase and the stormwater drainage is captured via the bio-swale in lieu of a piped stormwater system.
3. Reduced length of wall is required.
· The cross-section would still extend beyond the limits of existing high-water level for approximately 100m meters which would require retaining wall for the majority of this length. This may be further reduced if the cross section is moved 1m to the residential property side but will require significant restoration of residential landscaping.
· Working within the high-water level may require additional approvals and habitat compensation which may be costly.
· A total of 3 large trees, which are minimum 250mm caliper, would need to be removed.
· This option results in a loss to existing parking conditions (approx. 93 stalls).
3.0 Environmental Scoping Study
Due to the previously disturbed nature of the Beach Avenue corridor, the proposed project is not anticipated to result in significant adverse environmental effects. In fact, this project presents a tremendous opportunity to enhance natural habitat values within the Beach Avenue corridor (e.g., re- establishment of native vegetation and incorporation of bioswales and other pervious design features). The potential for environmental impacts associated with this project can be minimized by following a comprehensive work program that includes appropriate environmental mitigation (i.e., elimination, reduction or control of adverse environmental effects of the project) and monitoring practices.
Given that the project area has high potential to contain unknown archaeological sites, a professional archaeologist should be consulted to develop an appropriate mitigation plan to satisfy permitting requirements. Communication and monitoring/response protocols should be developed in consultation with the Archaeology Branch in advance of any site disturbance.
AGENDA ITEM # 4.C.
File: 0655.0181.01
Date: September 02, 2014
Page: 6 of 7
The development of a suitable environmental and archaeological mitigation and monitoring program will be required to satisfy local and provincial permitting processes.
According to the Okanagan Lake Foreshore Protocol (2009), the proposed Beach Avenue corridor improvements between 13th Street and Todd Road are located primarily in close proximity (up gradient) to foreshore zones classified as “no colour” (unclassified or low value habitat) and “yellow” (generally moderate with some high value habitat). In addition, the foreshore zone near the eastern limits of the project area in the vicinity of the mouth of Trepanier Creek is classified as “red” (high to very high value habitat). The area of disturbance should be setback from Okanagan Lake and Trepanier Creek to minimize impacts to existing vegetation as much as possible.
All work must be completed in accordance with the BC Ministry of Forests, Lands and Natural Resource Operations and Fisheries and Oceans Canada standards and guidelines to avoid, mitigate and offset impacts to fisheries and ensure compliance with applicable regulatory requirements. The construction schedule should take into account applicable environmental timing windows for the Okanagan Region. Furthermore, the selected design should limit the impervious surface areas within the foreshore area and prevent untreated storm water runoff from be discharged directly to Okanagan Lake or tributary drainages.
In the event that the project footprint encroaches on the foreshore area, every effort should be made to retain and/or restore natural habitat. Appropriate compensation should be provided for any permanent loss of aquatic or riparian habitat in accordance with regulatory requirements
AGENDA ITEM # 4.C.
File: 0655.0181.01
4.0 Closing Remarks
We trust that this summary memo is informative, and we look forward to feedback from the District of Peachland and moving forward with the design and public open house.
Please do not hesitate to contact the undersigned if you have any questions.
Sincerely,
Thomas Simkins, EIT Scott Shepherd, BA, AScT Project Engineer Principal
/ts
Encl.
AGENDA ITEM # 4.C.
tsimkins
TSimkins
THE CORPORATION OF THE DISTRICT OF PEACHLAND
Committee of the Whole Meeting Minutes Held Tuesday, August 12, 2014 at 9:00 A.M. In the Banquet Room – Community Centre
PRESENT: Mayor Fielding, Councillors Condon, Fortin, Hall, Kerbes, Moberg and Schierbeck CAO Elsie Lemke Director of Finance Doug Pryde Director of Operations Joe Mitchell Director of Planning Cory Gain Director of Community Services Cheryl Wiebe Fire Chief Dennis Craig Executive Assistant Erin Hayman Members of the Public Members of the Media
ABSENT: Nil.
Mayor Fielding called the meeting to order at 9:01 a.m.
AMENDMENTS TO AGENDA
APPROVAL OF THE AGENDA
MOVED by Councillor Condon: COTW-12/08/14-001 THAT the agenda be approved as presented.
CARRIED. PRESENTATIONS AND DELEGATIONS
VISITOR INFORMATION CENTRE FINANCIAL STATEMENTS
Patrick Van Minsel, Executive Director and Dave Collins, President, Peachland Chamber of Commerce gave a presentation on the Visitor Information Centre's (VIC) Financial Statements from 2013-2014. Revenue:
the Community Infrastructure Improvement Fund grant (CIIF) is revenue neutral. This will be reflected after all invoices are accounted for under the expense column
the Fee for Service total from the District is shown as having monies from both 2013 and 2014 which reflects a different total then the yearly amount allocated
the money noted from the Visitor Guide comes from ad space bought from local businesses
Expenses:
the Accounting and Legal expenses are split between the Chamber of Commerce and the VIC
the Equipment Lease is for the photocopier and fax machine which is available for community use as well as VIC business
AGENDA ITEM # 5.A.
COTW Meeting Minutes held Tuesday, August 12, 2014 Page 17 of 69
COTW Meeting Minutes August 12, 2014 Page 2
the Printing expense covers the Visitor Guide
the Visitor Guide expense covers some of the costs from 2013
the expense deficiency is paid through the Chamber of Commerce savings Discussion ensued relative to:
the fluctuation of wages over the past two years
understanding the actual costs to produce the Visitors Guide including publishing and staff time, the option for the 2015 guide to be a scaled down version
the administration and accounting of the Chamber of Commerce and the VIC still being somewhat intertwined as there are some services that the Chamber provides to the VIC such as payroll
questions surrounding some of the line items on the expense sheet being addressed in further detail with Chamber representatives
value for money being provided, and the asset to the community
BC Transit tickets continuing to be sold at the VIC MOVED by Councillor Fortin: COTW-12/08/14-002 THAT a working group of Council be formed, made up of Councillor Condon, Councillor Fortin, Councillor Schierbeck and the Director of Finance…

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