District Grants Office

Annual Grant Development UpdateReport to Presidents, September 2014

Schedule Preview• 8 TRIO Student Support Services grants being prepared of $1.250M+ each• 5 Title V – Developing Hispanic-Serving Institutions

grants anticipated at $2.5 - $3.25M each over 5 years• 3 NSF Advanced Technological Education grants

expected• 4 NSF Improving Undergraduate STEM Education grants• Career and Technical Education grants from the State• 4 Song-Brown grants in Nursing and Physician Assistant

Training, ~$50,000-$300,000 each

Outlook Plans• Schedule addresses institution-wide strategic plans• Institutionalize grant flow and timelines• Spring 2016 opportunities are large

– Up to 12 Title V and Title III HSI STEM grants can be requested by 2016; $10M+ at each college

DOE Timeline

2015

2016

2017

-Title V Competition5 grants scheduled – max schedule

-Title III HSI STEM Competition-6 grants possible Dist.-wide– individual and cooperative-T-V Fund down list -no competition

-Title V Competition (anticipated)-Next opportunity for a Title V; this is a 2-year wait from 2015

Expected U.S. Department of Education Strategy for Title V and HSI STEM Grants

Resource Planning for T-V• No Title V grants awarded in District in 2014• High competition, low percentage of awards• 5 T-V scheduled in District in 2015• Process flow and schedule: to accommodate

large grants schedule in 2015/2016• Recommend consulting resources to optimize

results

Funding Conditions: Title V• Preliminary Planning: September – October 1

– Form project concepts/summaries– Form administrative and faculty teams, with project leader– If coop, select partner institution and development agreement– Additional resources: consultants and their agreement(s) prepared– Approval of prelim plans by committees and President to proceed

• October 1: Commence Project development with Grants Office via timeline– Planning with consultant (if applicable)– Outline of project(s), data collection, budget development– Needs Statement– Comprehensive Development Plan, Evaluation, etc.

Resources Planning• T-V and Title III HSI STEM: Individual and Cooperative• Resources: Consultant?

– Munsell & Associates• High success rate: 100% in district• 7% on Title V: each year of 5 years• 6% (discount) on Title III HSI STEM• 5 T-V slots left• Want committed • They recommend doing individuals

with their services

• Write 1 each college on highest priority• Want fully committed colleges who will taketheir recommendations. If no, not the right fit

Payment Options• 1. Include Evaluation Services as part of payment - each year

– ~$17,000 for evaluation to Pinnacle Evaluations– ~$31,000 from non-grant awards

• 2. Include Evaluation Services and position replacement to reduce or cover entire fee– Ex: tenured faculty salary paid in grant and adjuncts pick up 3 or more classes

for savings– Similar for other positions in grant for salary savings– Combination of faculty/counselors and other positions could eliminate yearly fees– Careful planning would create greater savings than fee being paid (‘make

money’)– Savings fully realized at the end of the year; payment needs to be made up front

• 3. Pay full 7% each year out of college funds

District Recommendations• Review options and decide on grants and resources• Consulting is recommended this year; you will likely wait two years for

Title V again and there will not be another Title III HSI STEM competition (mandatory funding ends)

• Select option to cover consulting fees with position replacement process and evaluation services

• Start when recommended no matter with Consultant or Grants Office – too many to do with short deadline and precision matters for success

• Don’t leave money on the table just to save on consulting fees• If possible, take advantage of all Title V and Title III potential grants

Questions ???