District Council of Orroroo Carrieton Meeting... · 11.3 MOGAS (Old Roadhouse) Site – Development...

District Council of Orroroo Carrieton

AGENDA

Council Meeting

Tuesday 13th January 2015

Commencing at 4.30pm

District Council of Orroroo Carrieton

Notice is hereby given pursuant to Section 83 of the Local Government Act 1999, the next

Ordinary Meeting of Council will be held in the Council Chambers, 17 Second Street

Orroroo SA, on Tuesday 13th January 2015 commencing at 4.30pm.

Notice is also given that Report 16.1 – Tenders Received for the Sale of Surplus Railway

Iron is listed as a Confidential Report in accordance with Section 90 of the Local

Government Act 1999.

Stephen Rufus

Chief Executive Officer

9 January 2015

i

THE DISTRICT COUNCIL OF ORROROO CARIETON

INDEX FOR MEETING TO BE HELD 13TH JANUARY 2015

Opening

1: PRESENT

2: APOLOGIES

3: PUBLIC FORUM

4: DECLARATION OF CONFLICT OF INTERESTS

5: CONFIRMATION OF MINUTES

5.1 Confirmation of Council Meeting Minutes

5.2 Confirmation of Committee Meeting Minutes

5.3 Business Arising

6: ADJOURNED ITEMS

7: PETITIONS

8: DEPUTATIONS/REPRESENTATIONS

9: QUESTIONS ON NOTICE

10: ELECTED MEMBERS REPORTS

10.1 Chairman’s Report

10.2 Councillors/Delegates/Representative Reports

11: ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS

11.1 Engineering and Infrastructure Services Report

11.2 Works Program Report – December 2014

11.3 MOGAS (Old Roadhouse) Site – Development of Site and Truck Parking

Area

11.4 John O’Dea – Entrance to Property at 34 Fourth Street Orroroo

12: EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS

12.1 Executive/Corporate/Community Services Reports

12.2 2014 – 2015 Community Recreation and Sport Facilities Program Grant –

Master Plan for the Redevelopment of the Orroroo Recreation Grounds

12.3 Local Government Association Circulars

12.4 Northern and Yorke Natural Resource Management Board – NRM

Business Plan 2015 – 2018

12.5 Local Government Association – Call For Nominations for LGA President,

Board Members and Deputy Board Members

12.6 Ombudsman SA – Personal Email Accounts and Council Members

ii

12.7 Review of 2014 Orroroo Christmas Pageant

13: FINANCIAL SERVICES REPORTS

13.1 Financial Services Reports

13.2 Monthly Financial Report – December 2014

13.3 Information Bay Advertising Signage and Annual Fee

13.4 Construction Industry Training Fund Levy – Council Capital Works

Programs

14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS

14.1 Planning and Environmental Services Reports

14.2 DC of Orroroo Carrieton – Audit of Regional Public Health Plan

14.3 Building Fire Safety Committee

14.4 Flinders Regional Development Assessment Panel

15: CORRESPONDENCE - GENERAL

16: CONFIDENTIAL REPORTS

16.1 Tenders Received for Sale of Surplus Railway Iron

17: CLOSURE

District Council of Orroroo Carrieton – Agenda for Ordinary Meeting to be held 13 January 2015 1

THE DISTRICT COUNCIL OF ORROROO CARIETON

AGENDA FOR AN ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY 13 TH JANUARY

2015 COMMENCING AT 4.30PM IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO

Opening

1: PRESENT:

2: APOLOGIES:

3: PUBLIC FORUM:

4: DECLARATION OF CONFLICT OF INTERESTS

Elected Members are reminded of the requirements for disclosure by Members of

direct or indirect pecuniary benefits in items listed for consideration on the Agenda.

Section 74 of the Local Government Act 1999 requires that Elected Members declare

any interest and provide full and accurate details of the relevant interest to the Council

prior to consideration of that item on the Agenda.

Each Member of a Council has a duty to vote at all meetings unless expected by

legislation.

The major exception being where a Member has a conflict of Interest

5: CONFIRMATION OF MINUTES

5.1 Confirmation of Council Meeting Minutes – Attachment 1

Minutes of Ordinary Council Meeting held on 9th December 2014

RECOMMENDATION

That the minutes of the Ordinary Meeting of Council held on 9th December 2014 be

taken as read and confirmed.

5.2 Confirmation of Committee Meeting Minutes: Nil

5.3 Business Arising


6: ADJOURNED ITEMS: Nil

7: PETITIONS: Nil

8: DEPUTATIONS/REPRESENTATIONS: Nil

9: QUESTIONS ON NOTICE:

The following Question on Notice was received from Cr Bowman on 6 January 2015 in

accordance with the Local Government (Meeting Regulations) 1999. The question submitted

relates to the recent function held in the Orroroo Memorial Hall organised by the Hall

Committee.

9.1 Cr K Bowman – Memorial Hall Committee Function

As I intimated at the last meeting, I would like to have clarified the procedures taken in

regard to the function that was held in the hall, I believe organised by the Hall

Committee prior to the election last year. I would like to know the financial

ramification to Council of this event (if there was any) and I would appreciate an

appraisal of the “Terms of Reference” for the Hall Committee?

Response to Question on Notice – Chief Executive Officer

The Orroroo Memorial Hall Committee had been organising annual events in the hall, with

previous events being local talent quests. It is understood that the function held in the hall on

Friday 24tyh October 2014 was another annual event organised by the Hall Committee, which

was to raise funds for the Pink Ribbon Cancer Council appeal.

Tickets for the event were $20.00 per person, with a gold coin donation required for Children

15 and under. The Council provided the Committee with a $300.00 door float for the event.

In relation to finances relating to the event, the following summary is provided:

Income

Ticket Sales and Donations $706.70

Sub Total $706.70

Expenditure

Entertainment $800.00

Catering $150.00

Subtotal $950.00

Net Income $56.70

Less Float $300.00

Net Loss of Event $243.30


In relation to the terms of reference of the Orroroo Memorial Hall Committee, the committee’s

charter is:

To advise the Council on the management of the Orroroo Memorial Hall.

The Question on Notice is enclosed at Attachment 2.

10: ELECTED MEMBERS REPORTS

10.1 Chairman’s Report

10.2 Councillors/Delegates/Representative Reports

RECOMMENDATION

That the Elected Members Reports be received and noted.

11: ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS

11.1 ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS

RECOMMENDATION

That the Engineering and Infrastructure Services Reports numbered 11.2 to 11.4 be

received and contents noted.


11.2 Works Program Report – December 2014

Officer: John Schmidt

Ref:

Report

The following report is provided on the Works Program activities for December 2014.

Works Program

1 Resealing - Fourth Street Project

Works have commenced on this project with the area cleaned of rubbish, tree

trimming and surface levelling. Purchased equipment to undertake seal work is being

shipped from the supplier January 6, 2015 and should arrive in Adelaide on the 9th

and hopefully be in Orroroo mid-way the following week. Training is programmed for

the 20 & 21st January

Orroroo & Carrieton Airfield Audit

Annual inspection/audits of the Orroroo and Carrieton Airfields were undertaken in

November 2014, by a CASA approved inspector. All our Authorised Landing Areas

operating procedures and standards were compliant. Some acacias had to be removed

on the south end of the Carrieton strip

Black Rock Repeater Tower

The Channel 2 Repeater Station at Black Rock Peak is over 25 years old and has been

out of action for at least a month.

A meeting was held this week with Peter Battersby (landowner) and Alex Woolford

(Technician) to look at Repeater Station. The repeater module, panels, battery &

aerials all need replacing – estimated cost will be available at the meeting.

I have spoken to Chris Thompson, DC Peterborough, about sharing the cost of

replacement. I propose that if the two Council’s can pay for the upgrade, then write to

the local landowners in both districts to see if we can gain some funding to assist

with the installation & maintenance costs.

Temporarily a new repeater module has been placed on Black Rock Peak and the

repeater is working.


PATROL GRADING

Road Name Km A B C1 C2 C3 D

Fire Tracks - buffer zones

Wilmington Road 6

Total for December 6 6

Summary of Previous Months

July 110.5 3 44 48.1 15.4

August 48.8 4.8 34 10

September 79.8 9 32.8 38

October 63 15 48

November 26 3 3 17 3

Total for year 2014-2015 334.1 3 9 57.8 85.1 90.2 89

SERVICES REPORT

Works Service undertaken

Orroroo Oval Mowing oval, general maintenance, Sprinkler repairs preparing for

cricket

Orroroo Refuse Dump Maintenance of the area – covering refuse and bone pits as required

Orroroo Carrieton Refuse Compactor collection - general services

Delivery of recycle materials to Port Augusta Recycling Centre and

delivery of domestic garbage to Willowie Landfill

Flinders Ranges Council Compactor collection services to Willowie and Port Augusta

Main Street Maintenance of medians as required and preparation for community

programs – Carols, Christmas pageant

Green slips Works - Ratepayer requests

Lifestyle Village Maintenance of property - Fortnightly program - unless required

Grass management Slashing of townships, parks and spraying after to reduce vegetation

Swimming pools Works at Orroroo and Carrieton pools, preparation for contractors

and fit new equipment to Carrieton pool

Dog control Work on compounds, nuisance complaints, barking and registrations

Public amenities Sewage pump outs and clean-ups [internal]

Cemeteries Weed spraying – commenced, waiting for weather change to continue


MINOR WORKS PROGRAM

The minor works program is enclosed at the Attachment

FORWARD WORK SCHEDULE

Fourth Street seal project

Works on RM Williams Way Northern entrance

Orroroo and Carrieton Swimming Pool maintenance

Refuse dump works – Orroroo refuse site and bone pits

Oval management as required

Garbage and recycling collection services for Orroroo Carrieton & Flinders Ranges

Council

Ratepayer work requests as required

Lifestyle Village maintenance to yards as required

ENGINEERING FINANCIAL REPORT

The Engineering Financial Report is enclosed at the Attachment

MACHINERY REPAIRS REPORT

Major repairs carried out during December 2014

TRUCKS

Plant #

Plant Description Purchased Kms Repairs

103 Hino Ranger Truck 29-Oct-98 282690 Nil Repairs

106 Isuzu Tipper 07-Aug-08 117740 Nil Repairs

107 Isuzu Tipper 05-June-12 50780 Nil repairs

701 Garbage Compactor 20 –Aug -12 98,300 Nil Repairs

GRADERS

Plant #

Plant Description Purchased Hours Repairs

201 Cat 120H Grader 01-Jan-98 15884 Nil Repairs

204 Cat 12H06 Grader 01-Jan-06 8130 Nil Repairs

205 Cat 12H07 01-Jan-07 5490 Nil Repairs


LOADERS

Plant #


300 Komatsu Loader 01-Jan-94 10323 Nil Repairs

302 Cat Front End Loader 01-Jan-07 3887 Nil Repairs

ROLLERS

Plant #


503 Catford combination 25-Nov-98 >40,000 Nil Repairs

507 Broons Multi Tyre 14-Aug-2014 170 Nil Repairs

TRACTOR

Plant #


402 John Deere 6420 01-July -13 Nil repairs

REPORT PROVIDED FOR INFORMATION

Attachment Item: Yes – Attachment 3

Strategic Plan Links: Various

Outcome:

Action – Ref:

Budget Yes - Various

Impact:

Description:

Allocation:

Expenditure to Date:

Risk Assessment N/A


11.3 MOGAS (Old Roadhouse) Site – Development of Site and Truck Parking Area

Officer: CEO

Ref:

Report

I refer to numerous questions being raised in the community regarding the potential

development of the MOGAS (Old Roadhouse) site at Orroroo. These questions are as a result

of previous discussions of Council and MOGAS regarding the development of the site.

I advise Council that I have had discussions with Stephen Marks – General Manager and Brett

Manning of MOGAS regarding the site and plans for its development.

From the discussions I can advise Council that at this stage MOGAS do not have plans for the

development of the site, with the initial focus to ensure the site is cleaned and tidied with

restricted access to the public. MOGAS will be fencing the site to restrict vehicles parking on

the site, with all weeds and rubbish to be removed, for which Council has been requested to

provide a quote on performing this work.


Attachment Item: Nil

Strategic Plan Links: N/A

Outcome:

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


11.4 John O’Dea – Entrance to Property at 34 Fourth Street Orroroo

Officer: CEO/MWES

Ref: DCOC 14/22

Report

I refer to correspondence received from Joh O’Dea expressing concerns with the entrance to

his property at 34 Fourth Street, Orroroo.

The concern with the entrance is due to the sharp angle of approach which is causing scraping

of vehicles when entering the property. Mr O’Dea has requested that this situation be

rectified with the sealing works on Fourth Street.

It is advised that the issue with the entrance to the property is caused by the kerbing in the

street and the driveway crossover. The situation will be rectified when the street is sealed

with the placement of a small bitumen strip to be placed in the driveway.

RECOMMENDATION

That Mr O’Dea be advised that the concerns with the entrance to the property at 34

Fourth Street, Orroroo will be rectified during the sealing works on Fourth Street.


Strategic Plan Links: Provide and enhance infrastructure

Outcome: By providing appropriate road access networks that provide social

and economic benefit to the region

Action – Ref: Re sealing and re sheeting and general maintenance of existing

roads

Budget Yes

Impact: Nil

Description: Re sealing Fourth Street

Allocation: $


Risk Assessment N/A

Detail:


12: EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS

12.1 EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS

RECOMMENDATION

That the Executive/Corporate/Community Services Reports numbered 12.2 to 12.7 be



12.2 2014 – 2015 Community Recreation and Sport Facilities Program Grant –

Master Plan for the Redevelopment of the Orroroo Recreation Grounds

Officer: CEO

Ref: DCOC 14/62

Report

I advise that as per Councils decisions at the December 2014 meeting, Oneeighty Sports and

Leisure Solutions have been engaged to undertake the preparation of the Feasibility Study

associated with the master plan.

As part of the community stakeholder consultation, the following groups have been identified

and written to requesting a representative to be appointed and notified by 15 January 2015:

Orroroo Swimming Club

Orroroo Football Club

Orroroo Netball Club

Orroroo Cricket Club

Orroroo Tennis Club

Orroroo Community Gym

Orroroo Area School

Orroroo Hospital and Community Home

In addition, letters have been forwarded to Mr Dan van Holst Pellekaan MP, Member for

Stuart, and Mr Geoff Brock MP, Regional Development Minister, advising of the project and

that a draft Feasibility Study when prepared will be provided for comment, with the aim of

seeking their respective support for the project and future funding.

After discussions with the consultants, the consultation timeframes and completion of the

project have been revised, with an overview of project and consultation processes and

detailed timeframes provided in the report attachment.

The Project Management Committee will be meeting with the consultants on Tuesday 27

January to discuss the project, with a stakeholders meeting to be held on the same day to

commence the consultation process.




Strategic Plan Links: Yes – Provide and Enhance Infrastructure

Outcome: By providing, maintaining and upgrading community recreation

facilities

Action – Ref: Develop plan and long term strategy for recreation, social and

culture in the district – Develop a Regional ACTIVE – Rec Master

Plan

Budget Yes

Impact: Nil

Description: Sport & Recreation Planning – Orroroo Recreation Grounds

Allocation: $40,000

Expenditure to Date: Nil – Grant of $20,000 received

Risk Assessment N/A

Detail:


12.3 Local Government Association Circulars

Officer: CEO

Ref:

Report

The following provides a summary of LGA Circulars for information and where required

action of the Council.

2014/2015 John Legoe Award – Call For Nominations

Nominations for the 2014/2015 John Legoe Award are now open and close on 23 February

2015. The awards are in recognition of personal and professional development of Council

Members and their commitment and service to their communities. To be eligible, the nominee

must be a current serving Council Member at the time of call for nominations.

2015 LGA Showcase and Ordinary General Meeting

The LGA Showcase and Ordinary General Meeting will be held at the Adelaide Convention

Centre on Thursday 30 April and Friday 1 May 2015.

LGA Showcase

Councils are encouraged to be involved with showcasing their Council and specific

projects and services. Any council wanting to be involved is to forward their

submission by Friday 23 January 2015.

Council Notices of Motion

Councils wishing to forward notices of motion to the ordinary general meeting must

forward the notices of motion to the LGA by Friday 23 January 2015

Certificates of Service for Council Members and Staff

Currently serving Council Members, and individuals that have served as a Council

Member or Council staff for 20, 25, 30, 35 or 40 years or more are eligible to receive a

Certificate of Service. The Certificates will be presented at the Showcase Dinner on

Thursday 30th April 2015. All nomination forms for the Service Certificates must be

completed by 2 April 2015.

2015/2016 Special Local Roads Funding Applications

Applications are requested for the 2015/2016 Special Local Roads Program, with submission

to be received by the Local Government Transport Advisory Panel by 30 April 2015.

As the process involves applications to be submitted to the Central Local Government Region

(CLGR) for consideration and recommendation, applications must be forwarded to the CLGR

by 12th February 2015.

Conflict of Interest Proposals – Discussion Paper

The Office of Local Government and the Local Government Association have released a

discussion paper on proposals to amend the conflict of interest provisions in the Local

Government Act.

The LGA will be conducting workshops on the discussion paper and invites feedback by 3

April 2015.

A copy of the discussion paper is provided at the attachment.


Expert Panel on Planning Reform Final Report for Consultation

The Expert Panel on Planning Reform has handed its final report to the Minister for Planning,

and the Government is welcoming feedback on the final report, with responses required by 13

February 2015.

I advise that I am attending an information session on 20 January 2015 on the report and will

provided a further report to the February Council meeting.

FOR INFORMATION, DISCUSSION AND DECISION



Outcome:

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


12.4 Northern and Yorke Natural Resource Management Board – NRM Business Plan

2015 - 2018

Officer: CEO

Ref:

Report

The Northern and Yorke Natural Resources Management Board have released the NRM

Business Plan 2015 – 2018 for comment, with submissions to be forwarded by 16 January

2015.

The main area of interest for Council is the proposed budget and levy increase over the 3

years of the plan. The following table summarises the sources of income and the increases

over the 3 years:

From the above table it is noted that both the Regional and Water Levies increase over the

three years by a compounded 9.6%, with an annual 3.1% increase. Other income sources are

either staying static, reducing or being removed over the three years. This is placing a

continued increase of on all land owners.

The levy proposed to be collected from the Council area for 2015/2016 year is to be $25,726,

which is up from the $25,180 collected for the 2014/2015 year, which is an increase of 2.2%.


A copy of the Business Plan is provided in the attachment.

REFER TO COUNCIL FOR DISCUSS AND DECISION



Outcome:

Action – Ref:

Budget Yes – Future impact with levy increases being collected by

Council

Impact:

Description:

Allocation:


Risk Assessment Yes

Detail: The risk associated with levy increases is that ratepayers may

choose not to pay the levy, while Council is required to pay the

amount to be raised to the NRM Board.


12.5 Local Government Association – Call for Nominations for LGA President, Board

Members and Deputy Board Members

Officer: CEO

Ref: DCOC 14/19

Report

Notification has been received from the Local Government Association of SA calling for

nominations for the position of LGA President, Board Members and Deputy Board Members.

The eligibility criteria for the position of LGA President are summarised:

Be a Councillor or Mayor of a Council who has served as a Board Member on the LGA

for at least 12 continuous months

The office of President must be occupied on a rotational basis by a member of a

country Council (as it is the rotational turn for a Country President)

The eligibility criteria for the position of Board Member and Deputy Member are summarised:

Be a member of a constituent Council of the region for which the member is being

nominated for (in our case the Central Local Government Region)

The nomination for President must be received by the LGA by 5.00pm on 13 February 2015.

If an election is required, ballot papers will be forwarded to Council on 20 February 2015 and

are required to be returned by 7 April 2015.

RECOMMENDATION



Outcome:

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


12.6 Ombudsman SA – Personal Email Accounts and Council Members

Officer: CEO

Ref:

Report

I refer to correspondence received from the Ombudsman regarding the use of private email

addresses by Elected Members for contact with residents and ratepayers and for council

business.

The correspondence refers to recent concerns and complaints regarding the use of private

email addresses for Council business by elected members and therefore concerns with the

management of emails with regards to records obligations under the State Records Act.

It is important to note that any communication an elected member has with a resident,

ratepayer or other Council business, be it an email, letter, fax etc is required to be registered

with the Council as a recorded document under the State Records Act. These records can also

be required to be supplied under a freedom of information request.

The correspondence refers to a policy that has been developed by the City of Prospect as a

positive example of dealing with this matter, which a policy will be drafted and presented to

the next meeting of Council for adoption.

Further to the above, the easiest way of managing emails for the conduct of Council business

is to provide each Councillor with an email address that can be used, and where required an

electronic device to use such as an iPad. (This is the case in some instances). It should also be

reminded that when utilising a personal computer and device for receipt of Council

documents and information that are confidential, these documents should be deleted when

finished with, such as confidential Council meeting reports.

A copy of the correspondence is provided in the attachments.

RECOMMENDATION

That the Chief Executive Officer prepare an Elected Members Records Management

Policy for consideration and adoption of Council.



Strategic Plan Links: Yes – Provide Leadership in partnership with the community

Outcome: To provide good governance and comply with legislation

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


12.7 Review of 2014 Orroroo Christmas Pageant

Officer: Sarah Hearn

Ref:

Report

Pageant

There were a large number of floats, 21 plus walking clowns and various cars. The pageant

went very well, there were that many floats that the Pageant had to stop to allow all of the

floats to progress around the median strip. If the event continues to be this large, we may

need to look at extending the area in which the pageant travels.

John Mannion was the MC for the event and did an extremely good job. He involves the

participants and crowd and provides entertainment. I suggest that we continue to have John

Mannion as the MC if he is willing and able to.

Bud Stephenson agreed to judge the awards for Best Float, Best Clown (under 12) and Best

Dressed Bike (under 12).

Geoff Gibb drove Santa in his vintage car as has been done previously by himself. Heather

Bertram was Santa’s helper and dressed as an Elf and really looked the part. This was great as

it completed the scene and she was able to assist in handing out the treats to the children.

Prizes

We had a prize for the Best Float; being $50 cash. There was a prize for the Best Dressed Bike,

and Best Clown (under 12). Lynette Bollinger made a sleigh out of candy canes and chocolate

bars.

For the Christmas Lights Competition a resident was organised to judge the lights. The

winners received a trophy and a present which was a box of lights from the Hardware Store.

There were two categories, Best Festive Lit Shop Window and Best Festive Lit Residence.

Food Stalls

There was a great variety of food stalls at the Pageant. We ended up having seven food stalls,

a variety of mains, sweets and drinks. All except one of the stalls turned up so the process that

was undertaken in contacting and relaying information worked well. I spoke to a few of the

stall holders and they were happy with the outcome of their night.

Rides / Entertainment

The Mechanical Bull, Bouncy Castle and Velcro Wall did quite well on the night. Conquis

Entertainment were early and very competent in their role and did a great job. From my

observations the Velcro Wall and Bouncy Castle did better than the Bull. The amount of use

that these get and the amount of tickets that are sold may increase if we have it again next

year. The Bouncy Castle and Velcro Wall were very popular with the children as was

expected.

There was an issue with the DJ and the timing and organisation that will be reviewed at the

Tourism meeting. We had a microphone and speakers for the announcing which worked well


and the range of music that was played was good, however, it wasn’t very loud and couldn’t

he heard across the road. The location of the DJ, if we continue to have one, may need to be

looked at as the position in front of the hall doesn’t seem to work very well. This will be

discussed at the Tourism meeting as to what can happen in the future.

A Treasure Hunt was held on Pageant night for the children. There were a number of

businesses that were involved which was great to see. A review of how this went will be

provided to the Orroroo Carrieton Tourism and Event Committee at their next meeting to see

if it should be continued in future years. Chalk was also provided for the children to draw on

the roads which seemed to be quite popular.

Date and Time

The date of the pageant continues to cause varied opinions throughout the town. This is

something that needs to be reviewed and discussed by the Orroroo Carrieton Tourism

Committee. The time frame for the Pageant went really well. The road closure starting at 4pm

was a bit too early; this needs to stay at 5pm. The time of the food stalls starting works really

well, as does the starting time for the Pageant.

Event Assistance

On the night of the Pageant I received help from a couple of people which was greatly

appreciated. The amount of help that is received needs to increase, however this relates back

to the date of the event. This will be discussed at the Tourism meeting as well and what steps

can be taken in future to make sure there is the assistance that is required.

Street Decorations

Colin Parkyn, along with the help of Malcolm Byerlee and Lynette Bollinger collected Native

Pines to line the main street over the Christmas period. We received quite a few comments

and compliment about these and how good the street looked. This is something that would be

great to continue in the future if possible.

The bows on the trees and the antlers on the Kangaroos and horses were put out again this

year. The bows always brighten up the street and add an instant Christmas look. The antlers

on the Kangaroos and horses always look great and are a bit of a novelty as not many towns

have something like that they are able to do. The fairy lights that have been hanging in the

trees in the median strip trees have been affected by the weather and needed to be removed

as they were unsafe. Quotes will be received to determine the cost of replacing these.

Lynette and Rob Bollinger along with Adrian Hucks and myself decorated Forbes Buggy with

a Santa, Christmas tree, Tinsel and Lights as a Christmas attraction at the Western entrance of

town. We did have one or two compliments on this and I think that it should continue to be

done in future years.


Financial Summary

The expenses of the Pageant are as follows:

Rides and Entertainment o Conquis Entertainment (Bull, Velcro Wall, Bouncy Castle) $1539 o DJ $450 o $40 to Orroroo Yanyarrie Rifle Club for selling tickets

Prizes o Plaques from Topline Trophies for Winners $67.60 o Boxes of Lights from Orroroo Hardware $59.80 o Best Float $50 cash o Best Bike and Best Clown (Chocolate Sleigh) $40.00

Pageant o Chips and Icy Poles for Santa to hand out $109.10

Total : $2,355.50

The income we received is as follows:

Sponsorship o $100 from the Orroroo Hotel o $189 from the Commercial Hotel

Sales of Tickets from Rides o $640.00

Total : $929.00

Overview

Overall, the Pageant was great. It ran very smoothly and there was a very large crowd, bigger

than I have seen for a couple years. There was plenty of food for the crowd, there was late

night shopping, entertainment for the children and the pageant was one of the biggest that I

have seen here. I was very impressed with the amount of floats that ended up taking part this

year.

The Orroroo Christmas Pageant is a fantastic event for the town that gives the businesses and

clubs a change to make some money and to get involved in the community. It is an event that

definitely needs to continue. It would be worth while finding out what the community thinks

of the Pageant in 2014 and whether they think that the music and rides were worthwhile. I

would be interested in putting out a questionnaire in the next Gazette to get a response for

reference and take this back to the Orroroo Carrieton Tourism and Events Committee for

review.

RECOMMENDATION

That the review of the 2014 Orroroo Christmas Pageant be received and the Orroroo

Carrieton Tourism Events Committee of Council review the operations of the Pageant

for 2015.




Outcome:

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


13: FINANCIAL SERVICES REPORTS

13.1 FINANCIAL SERVICES REPORTS

RECOMMENDATION

That the Financial Services Reports numbered 13.2 to 13.4 be received and contents

noted.


13.2 Monthly Financial Report – December 2014

Officer: CEO

Ref:

Report

The following report provides a summary of Councils financial Position and monthly activities

in comparison to the adopted Budget as at the end of December 2014.

Bank and Investments Reconciliation

Account/Description O/Balance Movements (Net) C/Balance Cash on Hand 100.00 0 100.00 BANK SA Account 31,105.98 78,699.60 109,805.58 LGFA Investments

General 945,550.17 -(220,000.00) 725,550.17 Cities and Town 215,840.61 0 215,840.61 Total 1,192,596.76 -(141,300.40) 1,051,296.36

In relation to the funds reported above, the following funds are committed for specific

purposes:

Cropping Committee $15,800

Loan Funds for Bitumen Spray Plant $75,000

LGFA Investment Funds Summary

Fund Description

O/Balance Deposits Interest Withdrawals C/Balance

General 945,550.17 0 0 220,000.00 725,550.17 Cities and Towns 215,840.61 0 0 0 215,840.61 Totals

LGFA Debenture Loan Summary

Purpose No Original Principal

Monthly Payment Activity Current Principal Interest Principal

Hall Development 36 $150,000 67,192.41 Cat Grader (204) 37 $266,000 51,875.07 Cat Grader (205) 38 $284,000 126,299.31 Cat Loader (302) 39 $180,000 80,048.83 Garbage Compactor 41 $327,000 6,917.41 14,108.27 259,848.74 Isuzu Truck (107) 42 $205,000 4,336.60 8,844.64 162,902.09 Bitumen Spray Unit 43 $75,000 75,000.00 Totals $1,487,000 11,254.01 22,952.91 825,166.45

LGFA CAD/Short Term Loans

Purpose No Limit O/Balance Monthly Activity Current Principal Interest Payment

Cash Advance 40 $500,000 55,088.80 55,088.80 (IDL Units)




Strategic Plan Links: Yes

Outcome: Provide effective Leadership in partnership with the community

Action – Ref: To provide good governance and comply with legislation

Budget

Impact: N/A

Description: N/A

Allocation: N/A

Expenditure to Date: N/A

Risk Assessment

Detail: N/A


13.3 Information Bay Advertising Signage and Annual Fee

Officer: CEO

Ref:

Report

I refer to a number of enquiries and correspondence received from Dianne Scott of Maggies

Rendezvous regarding the advertising signage within the information bay and the annual

charge of $50.

For background, in October 2011 all businesses where written to encouraging them to place

advertising signs within the information bay at the entrance to Orroroo. The correspondence

forwarded to the businesses outlined the sizes of the signs and the initial cost, with the signs

being organised via Crossroads Concepts/Rossigns-Multi Print in Port Augusta. The

correspondence did not make reference to an annual fee to be charged for signs.

On researching the Councils Fees and Charges Policy, no annual charge existed prior to the

2011/2012 financial year for the information bay signage. The annual charge for the

information bay signage since this time as per the Policy, is as follows:

Financial Year Annual Fee 2011/2012 $25 2012/2013 $50 2013/2014 $50 2014/2015 $50

Since the introduction of the fee in Councils Policy, invoices have been sent out to businesses

that have placed signs at the information bay, with most of the businesses paying the annual

fee.

The correspondence received from Maggies Rendezvous refers to the fact that at the time

businesses were invited to advertise in the information bay, there was no mention of an

annual fee or charge for the signs. The correspondence also refers to the fact that this issue

had been raised with a member of the council who informed that they were not required to

pay the fee.

On researching other Councils that provide opportunities for businesses to advertise within

information bays, there is annual charge applied to each business, with the charge being of

differing amounts depending on sizes of signs etc. Therefore, the charging of the Council for

signs in the information bay is a common approach.

In addition to businesses, there is the opportunity for community groups to advertise in the

information bay, which St Joseph’s Catholic Church currently has a sign. The charging to be

applied to these organisations also needs to be considered.

Further to the above, Council does not have a policy in place that determines the terms and

conditions of signage for the information bay, or an application or permit procedure. It is

suggested that a Policy and Procedure be developed for adoption of Council.


In relation to the charging of the signage, Council will need to consider if the annual charge is

appropriate and therefore all businesses that have signs in the information bay are required

to pay the charge, or alternatively as an incentive for businesses to utilise the information bay

for advertising and promotion the annual charge be reviewed.

In summary, regardless of the changing of an annual fee, there is a requirement to have a

policy and procedure in place stipulating the terms and conditions for all signage within the

information bay as suggested. The development of the policy and review of the annual charge

could be referred to the Tourism and Events Committee for consideration and

recommendation to Council.

REFERRED FOR DISCUSSION AND DECISION



Outcome:

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


13.4 Construction Industry Training Fund Levy – Council Capital Works Programs

Officer: CEO

Ref: DCOC 14/156

Report

I advise that Correspondence has been received from the Construction Industry Training

Board advising that the Board is conducting a review into all Council capital works programs

to test compliance with the Act.

The correspondence is requesting Council to review its compliance with the provision of the

Act and the payment of the Levy for the 2011/2012, 2012/2013, and 2013/2014 years,

associated with its capital works program.

For information, the Construction Industry Training Board administers the Construction

Industry Training Levy, which is raised by levying building and construction works of a

capital nature. The Levy is used to provide quality training in the building and construction

industries.

A report will be provided to the February 2015 Council meeting advising of Councils

compliance and levy amounts (if applicable) to be paid.




Outcome:

Action – Ref:

Budget Yes – may have impact on the budget depending on the level of

compliance

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS

14.1 PLANNING AND ENVIRONMENTAL SERVICES REPORTS

RECOMMENDATION

That the Planning and Environmental Services Reports numbered 14.2 to 14.3 be



14.2 DC of Orroroo Carrieton – Audit of Regional Public Health Plan

Officer: DO/CEO

Ref:

Report

In accordance with the South Australian Public Health Act 2011, Councils are required to have

a Public Health Plan under Section 51 of the Act. This plan, known as a Regional Public Health

Plan (Regional Plan), must be prepared and maintained by a Council or where appropriate, a

group of Councils. A Regional Plan should be consistent with the State Plan where

appropriate and respond to the public health challenges within the local area or region.

When Regional Plans are developed as a region, any Council within the group may also

prepare its own plan that relates to specific matters within its area. While Regional Plans may

be written as stand alone documents, it is envisaged that they eventually be integrated into a

Council’s strategic management plan under section 122 of the Local Government Act 1999.

Through this planning process a strategic and multi-disciplinary approach to assessing public

health issues is introduced. Public health planning recognises the contribution of Councils

towards their community’s health and well being through their influence on local

environments. The plan seeks to recognise this role and further explore how Local

Government can address traditional and contemporary public health issues through its

functions and partnerships with other stakeholders. Regional planning is about bringing

regional priorities for public health, together under the one framework. The purpose of

regional planning is to assess the public health issues facing local communities and to develop

effective strategies to address them. It provides the opportunity to forward plan for

community well-being, which is a vital component to sustainable and prosperous regional

development.

Some key elements of regional public health plans include:

assessment of public health in the region;

identification of public health risks and trends;

strategies to address risks to public health;

strategies to promote public health; and

environment, social, economic and practical considerations relating to public health in

the region

The attached audit was originally circulated to the last Council and would be of interest to

new Councillors. A public consultation document (that is effectively a hybrid of the attached

document) will be tabled at the meeting for Council's information and this will be circulated

to the potentially interested community groups and individuals for a public forum in

February 2015. It will be emphasised that because of budgetary constraints there is a limit to

what new initiatives Council can commit to, but that opportunities for synergy advantages

and joint projects will be explored as will all of Council's existing priorities in Public Health

and other strategies currently due for review. Councillors will of course be welcome and are

encouraged to participate in this consultation process.

REPORT PROVIDED FOR INFORMATION AND DISCUSSION




Outcome:

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


14.3 Building Fire Safety Committee

Officer: CEO

Ref:

Report

I advise that Council is required to appoint a representative to the Building Fire Safety

Committee, which is jointly operated with the Flinders Rangers Council.

The Building Fire Safety Committees are required under Section 71 of the Development Act

1993 to ensure the statutory responsibilities of Council under the Act are satisfied.

The membership of the committee includes:

Mr Peter Harmer – Qualified Building Surveyor

Mr Colin Paton – CFS (Mr Juilian Aggiss and Mr Nik Ludborzs both proxy members)

Mr Phillip Denniston – Council Development Officer

The previous representative to the Committee was Cr Shackelford.

RECOMMENDATION

That Cr be appointed as Councils representative on the District Council of Orroroo

Building Fire Safety Committee.



Outcome:

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


14.4 Flinders Regional Development Assessment Panel

Officer: CEO

Ref:

Report

The Flinders Regional Development Assessment Panel is established in accordance with the

Development Act 1993 for the Council areas of Finders Rangers, Peterborough, Mount

Remarkable and Orroroo Carrieton.

The primary function of the Panel is to assess development applications whereby the

Development Officers of the representing Councils do not have the delegated authority to

assess the applications. These applications primarily relate to non-complying developments

and those categorised developments that require public notification.

In the past there have been concerns with the compliance or the conflict of interest provisions

under the Development Act which relate to the operations of the Panels. The concern is the

extent of perceived interest and how it relates to Elected members participating on the Panel

assessing an application that relates to a matter within their respective Council area. For

background when a member is appointed to an Assessment Panel their role is as an individual

and not that of an elected member of a Council.

With this being the fact and the below provisions relating to Conflict of Interest, I have

requested an opinion on how these provisions should be invoked for future reference.

With the above said, Council is required to appoint a member to the Assessment Panel.

A copy of the Terms of Reference for the Flinders Regional Development Assessment Panel is

provided in the attachments.

Further information will be available at the Council meeting.


RECOMMENDATION

That Cr be appointed as Councils representative on the Flinders Regional

Development Assessment Panel.



Outcome:

Action – Ref:

Budget N/A

Impact:

Description:

Allocation:


Risk Assessment N/A

Detail:


15: CORRESPONDENCE - GENERAL

15.1 CORRESPONDENCE – GENERAL LISTING

The following Correspondence items are provided for information only.

Author/From Title Detail Date Brenton Byerlee Change of Name of

Wyndhurst Road Referring change of name of part of Wyndhurst Road to Morchard Road. Action: The Correspondence is being referred to the Works Committee.

5 December 2014

Ella & John Nicholas Paratoo South Road

Requesting the sealing of the Paratoo South Road past their property and the reduction of the speed limit and enforcement Action: The Correspondence is being referred to the Works Committee

6 January 2015

Cheryl and Peter Finn Eight Street and Seventh Street

Requesting permission to plant trees around the perimeter of 15 Eight Street and requesting the sealing of Seventh Street Action: The Correspondence is being referred to the Works Committee

6 January 2015

If Councillors wish to view any of the above Correspondence Items please contact the Office.

RECOMMENDATION

That the Correspondence – General listing as reported noted.


16: CONFIDENTIAL REPORTS:


Report item 16.1 – Tenders Received for Sale of Surplus Railway Iron is listed as a confidential

report and is recommended to be discussed in confidence. It is a requirement of the Local

Government Act 1999 for Council to resolve to discuss the matter confidentially. It is

reminded that the information contained in this report must be kept confidential until the

resolved timeframe has passed, at which time the Chief Executive Officer will release the item

from the Confidential Register.

RECOMMENDATION

That Pursuant to section 90(2) of the Local Government Act 1999 the Council orders

that all members of the public except, the Chief Executive Officer and Manager of

Engineering Services, be excluded from attendance at the meeting for Agenda Item 16.1

Tenders Received for the Sale of Surplus Railway Iron.

The Council is satisfied that, pursuant to section 90(3)(k) of the Act, the information to

be received, discussed or considered in relation to this Agenda Item are tenders for

the:

Sale of surplus goods

Substantiation

To allow confidential discussion and consideration of the tenders received for the sale

of surplus railway iron

The Council is satisfied that the principle that the meeting be conducted in a place open

to the public has been outweighed in the circumstances because to maintain the

confidentiality of the tenders received until all tenders both successful and

unsuccessful are advised of the outcome of their respective tender.




In accordance with the provisions of the Local Government Act 1999, Council can determine

the length of time for which the report, minutes and tender information can remain

confidential.

RECOMMENDATION

That having considered Agenda Item 16.1 – Tenders Received for Sale of Surplus

Railway Iron in confidence under section 90(2) and (3)(k) of the Local Government Act

1999, the Council, pursuant to section 91(7) of that Act orders that the tender

documentation received, the agenda report item 16.1 – Tenders Received for Sale of

Surplus Railway Iron be retained in confidence for a period of 3 months or until the

tender notification process has been finalised.

17: CLOSURE

District Council of Orroroo Carrieton Meeting... · 11.3 MOGAS (Old Roadhouse) Site – Development...

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