District / Club Online Membership Database Extension (MDE) & Directory
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Transcript of District / Club Online Membership Database Extension (MDE) & Directory
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District / Club Online Membership Database Extension
(MDE) & Directory
Martin BrocklebankMartin Brocklebank
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District 1080 has its own searchable membership database
It is NOT linked to the RIGDand therefore Club Secretaries continue to update it as normal
NOT RI Global Database
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Can edit own data Clubs can add / edit officers Data is always up to date
(as long as your details are correct)
No need to notify District Responsible for your own and club data Can produce printed information in many
formats Generic email addresses for club officers
Benefit to Clubs, Members & Officers
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So how do you do it ….Only a summary!
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IMPORTANTIMPORTANTIf you have your own Club website
you still need to maintain this database
~~~~~~~~~~~~~~~~~You do not have to use the Website RIBItemplate
The data is provided for the benefit of ALL members and officers
It enables visitors to the District Website to
find your Club
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CLUB ADMIN ACCESSThis is NOT an Officer Role but a level of access given to the member(s) who will
maintain the system ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~A club can have as many designated with this access level as they wish
However it is recommended: A minimum of two and max of four (depending upon whether using the RIBIt)
These members are responsible for maintaining the systemOne of these should be the Secretary
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There are only a few things
to maintain The Meeting Details The Officer Details The Member Details A link to your own website if you
have onethis diverts any visitors to your website from District
add committees and past presidents
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login in to rotary1080.org and the members page is accessed (Green)
click the “Search & Directories" link
search for something
look at the results
choose a report you want (next to "go") and see what you can get
Simple “how to” Summary
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Log on to your
“club members login”
at www.rotary1080.org
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Find username and password
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Club Members Area
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Search Input Screen
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Search Input ResultsSearch Input Results
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Report / Directory OptionReport / Directory Option
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Print directory
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Print directory
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It is only as good as the data you put in
All Members can use it - if they wish
Log in difficulty may initially occur
Email:[email protected] please help by keeping your club up to
date
Caveat
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Easy access for club members Search for any combination of criteria Refine results Create reports for directories, name
badges, lists, event listings, emails etc Send email to results search Create file for local or external printer
1080 online membership database
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Thank you for listening ~ Please help to keep your data up to date
Martin Brocklebank
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Designated Club Admin Access NOT part of RI Global Database Have a greater level of access – Club Admin
Page Can Add | Amend | Remove records Basis for ALL Directories and Reports Only as good as the information entered
~~ KEEP IT UP TO DATE ~~
Club Admin Process
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Members individual records Meeting venue. Time and location Officer Records Committee Records
MDE Simple Steps GuideAvailable to download at www.rotary1080.org
Click on Marketing menu and choose “membership database”
Up to Date …
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www.rotary1080.org.uk
Live Demonstration
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We have a poor Wi-Fi in this Hotel so I will have to go through this manually
~~~~~~~~~~~~~~~~~~~~~~~~~Here goes ………………………login in
Click “club admin” on the top menu Red Page
Failed to connect
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Club Admin Home Page - RED
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Update Meeting Details
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Club Feedback & Information
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1 - Edit - Club Officers (choose year)
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2 - Available Officer Posts & “New” Office
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3 - Add Officers for 2013_14
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Setting up - Club Committees
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Add Committee Members (select year)
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1 – edit existing Club Members
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Edit and update – including leavers and deceased
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Update – leavers
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Add Photo
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Members Officers History
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Add - New Member
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Club Presidents List – edit
The list is automatically created from the individuals record
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This is what it is all for ….
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Members individual records Meeting venue. Time and location Officer Records Committee Records
MDE Simple Steps GuideAvailable to download at www.rotary1080.org
Click on Marketing menu and choose “membership database”
Keep it up to Date …
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Contact
Martin Brocklebank – ChairmanJacqueline Whipp - Webmaster
You can find our details in the database / directory …