DISTRICT 5 STAFF AGENDA

November 14, 2012

Taylor County Extension Office

10:00 am EST

Personnel & ProgramsPERSONNEL UPDATES

o Vacancies, Changes, Health, Sympathy, Retirements & Congrats

PROGRAM HIGHLIGHTS for DISTRICT 5o FCS - Christy Nuetzmano Horticulture – Robbie Smitho ANR - Ron Bowmano 4-H Youth Development – Elijah Wilson

SPECIAL RECOGNITION o November Staff Refreshments - Clinton and Cumberland Counties

Information – Deadlines - EventsANNUAL LEAVE STATUS

o Take “Old Leave” by June 30, 2013 (only 7.5 months away!)o View Leave Status at http://myuk.uky.edu/irj/portal

BUDGET UPDATEo Change is inevitable – 2013/2014 will tell a storyo Message to Leadership o KSU Budget Update

CAMPo Farm Credit Services of America partnershipo Storm Shelters & Building Projects

CIVIL RIGHTS/DIVERSITY COMMITTEEo State Contact: Dr. Ken Joneso District Staff Visits: October, 2013o D5 Committee Members: Teran Ransom and Dennis Morgeson

CAREER LADDERo Draft applications due to the D5 Office Jan. 21, 2013o D5 Office forwards to Karen Ramage by Jan.31, 2013o Must provide In-Service Training Transcript with applicationo Last date for information to have occurred: Dec. 30, 2012o Applicants to level IV may apply two consecutive yearso View Guidelines and form at http://ces.ca.uky.edu/cesdd/agent

CLIENT PROTECTIONo Background Checks – fluctuation of costs, potential time of returno Accountability: Background Checks as well as Decisions

COUNTY COORDINATORSo Know your responsibilities and be accountableo Engage co-workers in the processo D5 List: http://ces.ca.uky.edu/cesdd/District5Miscellaneous

CO. OFFICE SUPPORT STAFF COORDINATORo Secretary/Support Staff Supervision; Affirmative Action

Office Management; Office Staff Conferences

CO. FISCAL COORDINATORo Fiscal Matters; Ordering Supplies; Office Petty Cash/Credit Card

Management; Penalty Mail; Equipment Inventory

CEC/MARKETING COORDINATORo CEC and SEC; Program Development and Reporting; Mass Media;

Legislative; Student Recruitment/Ag Alumni

CEC/ADVISORY MEETINGSo Agendas and Minutes to D5 Office as meetings occur during yearo Counties need to improve documentation

CEC and DISTRICT BOARD LEADERSHIPo Issues of concern and need for developmento State Contact: Tanya Dvorak (new to PSD)

COUNTY PROGRAM REVIEWSo 2013: Hardin, Nelson and LaRue (Martha Thompson)o Team Members: Nick Roy and Toni Humbleo 2012 Follow-up Reports:

Adair, Taylor, Cumberland, Meade & Breckinridge Link to Form: http://www.ca.uky.edu/psd/affirmative_action.php Due Date: 6 Months following return of Reports

CREATING OUR FUTURE COMMITTEE REPORTo Committee Member: Christy Nuetzmano Finalized Report

• CREDIT CARD USE FOR COUNTY FEESo UK Vendor – Regonline (used for National ESP Registration)o Additional Benefits: fundraising, sharing through social mediao Needing Pilot Countieso State Contact: Dr. Jeff Young, District 3 Director

DISTRICT BOARD TIMELINE for JANUARY 2013o County Judge Executive administers oath

Also secures nominations and election of new Board Chairo File with county clerk the Special District Reporting Form

Send copy to District Director.o Bond District Board Treasurer

Within ten (10) days after his/her election Bond - 125% of largest amt. Treas. will handle at any one time

o Discusses preliminary budget with County Extension Council Recommendations to be considered by the District Board

DISTRICT 5 LEADER FORUM – GREAT SUCCESS!o Date and Location: Nov. 9, 2012 – Taylor County o Committee: Christy Martin (Chair), Carol Hinton, Christy

Nuetzman, Glen Roberts (Past Chair), Pat Hardesty (Facilities) and Connie Conlee

o Attendance: Agents, Advisory and Co. Program Delegateso Topics/Facilitators: Budget, Hiring Process, COF, Public Value

DIVERSITYo Diversity Award: Application due Dec. 15, 2012o Tri-State Diversity Conf.: Feb. 20 – 23, Cincinnati Airport Marriott o Pre-Conference Chair: Teran Ransomo Webpage: http://ces.ca.uky.edu/tristatediversityconference/

EEP FORMSo UK Deadlines: Submit forms to the D5 Officeo Calendar Website: http://www.uky.edu/HR/benefits/eep_dates.html

EPSILON SIGMA PHI – March, 26 & 27, 2013o Location: Fasig Tipton, Lexingtono ESP Member: Early Deadline (Dec. 1); Final Deadline (Jan. 18)o D5 Contacts: Greg Tompkins (LC) & Misty Wilmoth (LT)o Co-Chair of Professional Dev. – Kelli Bonifero “Extension Today” Contest: 1 Winner from the LC & LT Counties

EXTENSION TODAY “REPORT TO THE PEOPLE”o Due to the D5 Office by Nov. 19, 2012o Electronic Copies due to PSD by December 1st o http://www.ca.uky.edu/psd/reports_reporting.php

HOLIDAY LEAVE AND BONUS DAYSo Bonus Holiday (4 Dec. days): Employed by Nov. 4; FTE of 0.5 (+)o Work on a Holiday? Notify the D5 Office and Request thru KERS. Must

take alternate day within 6 weeks

HOLIDAY STAFF & RETIREE GET-TOGETHERo Dec 12th, 10:00 ET, Taylor Co. Extension Office (invite Retirees)o Committee: Dave Kessler (Ch.), Amanda Sublett & Teran Ransomo Pre-registration $15.00, due to Taylor Co by Dec. 6th

INTERNAL AUDIT - UKo District 5: Hardin Co.- Nov. 1, 2012; Report Amy Aldenderfero Auditor: Karen Michaels, CIA, CSWo UK Internal Audit: http://www.uky.edu/InternalAudit/index.php

INTERNSHIPSo Interviews: Schedule to be held during January, 2013o Counties will once again be allowed to fund positionso State Contact: Martha Thompson

NAEFCS – September 15 – 19, 2014o KY will host o Assistance will be neededo Great opportunity for teamwork

MASTER’S DEGREESo Planning to enroll next Semester?o Seek approval from District Director & Assistant Directoro Approval required if wishing to advance up the Career Laddero Form available online

PERFORMANCE APPRAISALS – SUPPORT STAFFo ALL are into the D5 Office, some awaiting approvalo When approved, schedule consultations, attain signatures, submit finals to the D5 officeo Thanks to the many who were early or on time this year!

PERFORMANCE APPRAISALS – AGENTSo Ratings: Now approved by Assistant Directors and Dr. Henningo Notifications will be mailed November 26tho A deadline will be given to appeal a ratingo 2012-2013 Performance Appraisals – “All” Agents will be required to be rated (includes

all service levels above one year).o Upcoming: Mid-Year Visit Schedule – watch for emails

RANDALL BARNETT AWARDo Due Nov. 20th to Karen Ramage; Copy to the D5 Officeo Link: http://ces.ca.uky.edu/manual/node/76#2

SECRETARY TRAINING UPDATEo Planning Committee: FCS Agents; Theresa Howard (Chair)o Date: April 18, 2013o Location: Taylor County Extension Office

SIGNAGE – UK and KSU LOGOSo 1 Sign per County provided by Karen Ramage’s officeo Duplicate signs available - $11.00 per sign

SNAP-Edo Health Departments have received fundingo Community Forums – Extension should be representedo Food to Table Program – Required to have CEA for ANR

SPECIALISTS FEEDBACKo Thanks to all Agents who participatedo Next round, Specialist feedback on Agents

STATE EXTENSION COUNCIL: FEB. 28 – Mar 1, 2013

EMBASSY SUITES, LEXINGTON KYo Group 1 (Hardin) Chuck Crutcher o Group 2 (Washington)Bob Osborne - Expires this termo Group 3 (Green) Mary Haweso Group 4 (Wayne) Nancy Eller – Expires this termo At-Large (Adair) Debbie Cowan – Expires this term

URBAN FORUMo Date: January 24, 2013o Location: Lexington Embassy Suiteso Funded by Dr. Henning’s Officeo State Contact: Dr. Jeff Young, District 3 Director

WORKERS CAREo Call 1-800-440-6285 (regardless of degree or type of injury)

OCTOBER BIRTHDAYS!• Oct. 3 Karen Henson, Cumberland 4-H Prog.

Assist.• Oct. 16 Felicia McElroy, Marion Co Custodian• Oct. 17 Linda Schmal, Marion 4-H Prog. Assist.• Oct. 20 Laura Peek, Washington EFNEP Assist.• Oct. 24 Doug Shepherd, Hardin ANR • Oct. 25 Greg Whitis, McCreary ANR• Oct. 27 Toni Humble, Wayne 4-H YD

Michelle Robinson, Grayson Support Staff• Oct. 29 Kathy Ballard, Nelson Support Staff

Amanda Sublett, Taylor 4-H YD

NOVEMBER BIRTHDAYS!• Nov. 2 Rebecca Shagool, Hardin Support Staff• Nov. 6 Theresa Howard, LaRue CEA for FCS• Nov. 7 Amy Aldenderfer, Hardin CEA for Horticulture

Meagan Klee, Casey CEA for 4-H YD• Nov 8 Sherri Coffey, Russell Co Support Staff• Nov. 10 Teran Ransom, Hardin CEA for FCS• Nov. 11 Dennis Morgeson, Washington CEA Hort.

Gaye Hutchinson, Wayne EFNEP Assistant• Nov. 15 Anna Smith, District 5 Director• Nov. 18 Edith Lovett, Pulaski FCS• Nov 19 Brian Newman, Green ANR• Nov. 20 Misty Dubre, Cumberland Support Staff• Nov. 25 Kindra Ewing, Grayson 4-HYD• Nov. 26 T. J Adkins, Pulaski 4-HYD• Nov. 29 Georganne Collins, Nelson Support Staff

PROGRAM GROUPS

• 4-H YOUTH DEVELOPMENT• ANR/HORTICULTURE• FAMILY AND CONSUMER SCIENCES