Distance Learning 101Ann Marie PrzybylACCES/West RAEN716 651 0560amprzybyl@literacynewyork.orgwww.westraen.orgJanuary 2018

Objectives Understand what Distance Learning is and

when it is appropriate Explore the differences between Distance

Learning and traditional education Recognize the elements of a successful

Distance Learning structure Review NYSED requirements for providing

Distance Learning

NYSED Mandates Which programs can offer Distance Learning?

Who is required to complete this course?-teachers must be certified

What other course must you complete?

What assessments are required?

Teaching Adult Learners at a Distance How is teaching at a distance different from

classroom teaching? How do you identify learners who are likely

prospects for independent study? How do you identify educators who are likely

to be successful distance teachers? What do you need to know about

designing/developing/delivering a DL lesson?

Orienting Learners to Distance LearningAn in-person orientation for DL students is critical.►What do they need to take away from this meeting?

Task: Describe an orientation activity that you use and why you use it (what do you expect them to learn from the activity?)

DL Curricula

Crossroads Cafe SMART GRASP

What demands does each place on the student? What prior knowledge does the student need for each? What study- skills training will you provide specific to

working alone at a distance?

The D-L Student/D-L Curriculum Match Matching a student’s abilities to the curricula is

critical to their success, especially in light of the lack of social and academic support for a DL student.

Without the foundational skills and abilities associated with each curriculum, students are unlikely to benefit from the instruction provided in that curriculum.

In order to teach effectively, teachers must be intimately familiar with the curriculum

If Video is Included What will you recommend to students about

studying the video to get the most from it? Put information into context for students Set expectations Embed assessment into the video Use as a springboard for discussion (writing) Pre-viewing, viewing and post-viewing

Student Learning Plans What skills do you think need to be taught to DL

students and why? How will you facilitate students’ setting goals,

planning to meet goals. Or persisting to achieve goals?

You can be selective in which parts of the curriculum a student needs to study. How will you assess individual student and develop a study plan for each student?

Motivating D-L Students To what extent should the student be

responsible for maintaining their motivation to learn?

What role can the teacher play in helping students stay motivated?

What strategies do you use to motivate your students?

D-L Minimums An intake process which includes NRS mandates An IEEPP Instructional intervention A homework/home study component reflecting the

curriculum’s materials A procedure for reviewing the student work and

progress Student roster Student and teacher logs Record of assignments

D-L Delivery: Biweekly packet Biweekly packet containing: A “video” lesson is required if curriculum is

video based Student work from the curriculum Additional student work/resources (remember the

50% rule) A learner log (records the hours a student works

on the materials) An assignment sheet

D-L Delivery: Student Folder A signed student contract/registration form A completed learner log Assessment scores Work evidencing student progress A completed teacher log Intake Survey Student Assignment Log ISRF IEEPP ADA Form Correspondence

Student Responsibilities Expected to work 6 hours a week Must be 21 years old (NEDP can be 18) If a student works successfully less than 6 hrs a

week, what should you do? Students may have the option of continuing at

another time Students are responsible for maintaining a work time

record sheet, which records the assignments and the amount of time spent working on them

Teacher Responsibilities A biweekly packet that is returned and corrected is considered teacher

contact

An instructor is paid in hours equal to one half the number of students that are contacted bi –weekly. You are paid only for those packets which are corrected.

Teachers are responsible for maintaining a student assignment log and a teacher instructional log

Teachers are expected to set and maintain expectations for the class

The cap on teacher hours worked is 40 hrs. with a total maximum of 80 distance learning students.

NYSED Distance Learning Policy Packet delivery on a two week cycle equaling 12

hours of work A packet must be received, reviewed, and a new

packet sent out for the student to be active. A learner is allowed one packet at a time.

Nonacademic content must never be more than 50% of the work assigned.

Students may receive 3 hours of tutoring beyond the instructional hours each week in a two week period.

Reporting Requirements

All students must be assessed in both Math and Reading (in person)

Pre-test must be completed BEFORE the first packet is provided

Students must be pre-screened for distance learning compatibility and capacity

Students CANNOT be co-enrolled in a traditional class and a Distance Learning class at the same time

Students may only be enrolled in ONE Distance Learning Class and a traditional tutoring class

Coding Distance Learning in ASISTS

Coding Distance Learning in ASISTS

Coding Distance Learning in ASISTS

Coding Distance Learning in ASISTS

Coding Distance Learning in ASISTS

Every Distance Learning Class must have its own Tutoring Class

Distance Learning Tutoring classes must be coded as traditional classes in ASISTS

Attendance is recorded and reported in real time Student may only incur a MAXIMUM of 3 contact

hours per week Structure of the tutoring may be individual or in a

class with other students Teacher does not need to be the same as the Distance

Learning facilitator

Recording Attendance in ASISTS

Attendance is only recorded when a

completed packet is returned Minimum time frame is a two week period Two packets may be returned and recorded

in any given month Annually, there are two months when 3

packets may be returned

Recording Attendance in ASISTS

Each returned, completed packet is worth 12 contact hours 6 hours of work in the first week6 hours of work in the second weekTotal = 12 contact hoursEligible for reimbursement to the

program

Recording Attendance in ASISTS

In ASISTS, programs record attendance monthly If a student returns only 1 completed packet in a

month, the program data staff will record a “2” in ASISTS

If the student returns 2 completed packets in a month, the program data staff will enter a “4” in ASISTS

The “2” or the “4” will be automatically multiplied by 6 in ASISTS and the resulting number is automatically added to the fiscal report for EPE reimbursement Two months in any calendar year have the possibility of

3 completed packets returned so a “6” would be entered for that month in ASISTS

Recording Attendance in ASISTS

NRS Exception in any APPROVED Distance Learning Program

A teacher may create the first TWO packets anticipating a new student

If the student returns ONE of those packet or returns NEITHER of the two packets, the program may receive credit for the 24 hours associated with that student

In ASISTS, in place of either a “2” or a “4”, the cue 9999 is placed in the student’s attendance record

The student is no longer counted for NRS reporting

This will also apply to every Period of Participation

NRS Exception in Distance Learning

Maximum # of students per teacher

Teachers are expected to spend one half hour per week per student This time is spent preparing packets and/or

correcting/assessing student work that has been returned in packets

Teachers may only support the number of students dictated by the following formula: Teacher’s hours on the job multiplied by 2 A teacher working 10 hours per week can support 20

students

Student DL ContractMust be in student’s permanent file for 7 years

Teacher Instructional Log-Completed on a monthly basis-Retained by the program for 7 years!

Being “Audit Ready”

Being “Audit Ready”Student Assignment Log-Completed on an FY basis-Retained by the program for 7 years!

Wrap Up and Evaluation What questions do you have that were

not addressed? Share with your colleagues your favorite

piece of new information learned today Please complete the workshop evaluation Remember – you are required to also

attend the training for your specific curriculum