Distance Calculus Program

Spring Coordinator Meeting

GT Responsibilities

Answer questions about the program

Admit students to the program and provide list of admits to counties and schools

Submit GT approval for Accel

Register students for program

Provide orientation session and materials

Assist schools with technology

Provide instruction for course

Issue GT transcripts and grades

Maintain GT website (admission.gatech.edu, then “Programs for High Schoolers”)

School Responsibilities

Answer questions about the program

Market program to students and families

Assist students with application process (transcript)

Maintain technology at site

Notify GT of any staff changes (counselor, facilitator, etc.)

Monitor student attendance

Proctor exams and submit assignments to GT

Approve Accel applications

Issue GT grades on high school transcript

Student Responsibilities

Complete application process properly (online application with uploaded transcript, SAT/ACT score, and AP score)

Complete Intent to Enroll Form

Complete Accel application

Attend summer orientation session

Check and respond to e-mails

Notify GT of schedule changes

Purchase textbook for course

Pay remaining balance each term

Provide GT transcript to high school

Meet deadlines

Coordinator Responsibilities

Help plan Prospective Student Meeting and determine sites

Notify GT of DCP sites/schools

Send out communication provided by GT to school sites

Update contacts for schools yearly

Assist/intervene with student cases when needed

Attend annual coordinator meeting

Your Thoughts?

Communication to Students

Acceptance Packet

E-mails to address on application

CRM

BuzzPort

DCP Swiki

dlpe-calc.gatech.edu

Also includes video conferencing information for facilitators

BuzzPort

Distance Calculus vs. Freshman Admission

Admission Processes are separate

Require separate application and fee

How competitive are DCP students in the freshman admission process?

263 of the current 281 Distance Calculus seniors applied for freshman admission

For the Early Action round, 254 (all who applied) were admitted

2013 Freshman Class is most competitive in GT history

Admission and Program Capacity

2012-13 2011-12 2010-11 2009-10 2008-09

Applied 502 (+18%) 427 (+27%) 336 (+14%) 296 (+28%) 232Percent increase over previous year is in parenthesis

Admitted 330 315 250 256 210

Enrolled 322 304 242 254 205

Goal Class Size 320** 300* 250 250 200*2011-12 School year: 5th TA added to course**2012-13 School year: One-Off section added to course

Minimum Requirements vs. Competitive Admission

Minimum Requirements:

3.5 overall GPA (GT recalculated scale)

3.5 math GPA (GT recalculated scale)

600+ on the SAT math section

4+ on AP Calculus AB exam or 3+ on AP Calculus BC exam

Admitted Averages for Fall 2012 Class:

GPA: 4.1 (Overall and Math-only)

SAT: 2192

92% took AP Calculus BC exam.

Average Score: 4.9

AB Average Score: 5

Timeline for Admission Process

May 15: Application Opens$65 fee or fee waiver

Need to upload a copy of transcript

June 15: Application DeadlineCounselors no longer need to send transcripts

July 15: Test Score DeadlineAP/SAT/ACT

Students need to request these scores be sent to GT when they register for the exams

July 19: Decision NotificationThrough BuzzPort

Admitted students will receive a packet in the mail

August 2: Intent to Enroll Form Deadline

NEW this Year

High Schools are not responsible for sending official transcripts

With an ever-growing applicant pool, it’s become increasingly difficult to get transcripts for each student from the high schools

Students will upload an electronic transcript to their application

If students do not have an electronic transcript, they can scan the transcript and attach it

Do you foresee problems with your students having copies of their transcript before June 15?

Timeline for Admission Process

May – June Application submitted to our office & reviewed for

GPA, residency statusCheck for missing

materials & update students

JulyAP, SAT, and ACT scores

dueAdmission decisions made and posted to

BuzzPort

AugustIntent to Enroll Form DueOn-campus Orientation

Wait list offers made through Friday, August 9

Payment Due by 1st day of classes

Accel Funding

Starting Fall 2012, Accel only covers tuition (not fees or books)

2012-13 Costs:

$107 + books for Accel recipients

$1,135 + books for non-Accel recipients

2013-14 Costs:

Tuition and fees will be set over the summer (typically June)

Accel can still be adjusted- have to wait to see the amount it will cover

Accel Funding

Process

Student submits online application

HS counselor approves

GT Admission approves

Financial Aid approves and awards funding to student account

Student can see total remaining cost for semester on account

Deadlines

Fall

Students: submit by August 2

Counselors: submit by August 9

Payment for semester due August 19 at 4pm

Spring

Students: submit by November 22

Counselors: submit by December 6

Payment for semester due January 6 at 4pm (tentative)

Accel Funding

Common Issues: StudentsSocial Security Number

Selective Service Registration (men 18+)

Next year: Lawful Presence Verification for all students who turn 18 during the term in which they are receiving funding

Required to submit document and an affidavit

More information to come from GSFC

Would impact nearly 200 students this year

Common Issues: CounselorsWrong Course Number

Wrong Term

2 Modes of Lecture DeliveryMWF Sessions

• 2-way interactive audio, video, and desktop – commonly known as video conferencing

• Live web-cast via the public Internet - Interaction from the student(s) to the instructor is limited to the Q&A feature found in the browser – type questions in on the keyboard

2. Classroom Technology

Typical Streamed/Downloaded File View

3 Modes of Delivery RecitationTuesday & Thursday Sessions

1. 2-way interactive audio, video, and desktop2. Live web-cast via the public Internet3. Experimental recitation section - limited

Classroom Technology

May be downloaded as Pod-cast

Typical Downloaded File View

Closed captioned

Facilitators

Importance of Facilitators:

Day-to-day coordinators of the program

“Face” of the program (extension of GT)

Classroom Managers

Maintain integrity of the program

Working with Facilitators:

How does your county select facilitators? When?

What type of training is provided?

Are there any benefits/incentives offered to the facilitators for their service?

Transcripts & Grade Reporting

Current Process (including Spring 2013)

Students are responsible for using online ordering system to request a transcript be sent to their high school counselor

Students have the option of sending an electronic ($8) or paper ($7) transcript

Transcripts are sent at end of term to contact listed by student

Common Problems

Students order transcripts to be sent immediately instead of waiting until the end of the term

Students don’t order transcripts

Students list inaccurate contact information

Receiving electronic transcripts for many students is cumbersome

Transcripts & Grade Reporting

Registrar’s Office Proposed Solution (for Fall 2013)

Students sign waiver for GT to send transcripts to HS

HS would need to pay for all transcripts at one time? GT collect payment from students when they sign FERPA release?

At the end of the term, all of the transcripts for that HS are mailed in 1 package

Students pay high school for cost of transcript?

County grading policies

GT does not issue numeric grades

Identifying Students for the Program

What to do when demand exceeds capacity?

Targeting students in your school

Questions of readiness

Marketing program to competitive students and families

Alternative Options to DCP

Dual Enrollment Programs

MOWR , Joint Enrollment, Dual Enrollment

Deadlines for other Colleges and Universities will have likely passed by the time DCP students are notified of their admission decisions

Alternative Curriculum Options

Online Programs

Prospective Student Meeting

Tuesday, April 30, at 7pm

Advertising to eligible students

9th, 10th, and 11th graders in AP Calculus this year

Building Access

Linking to presentation

Contacts for the night of the program

Presentation will be captured and made available online