Discipline in OrganisationEvery organisation ,including a family have a discipline written or unwritten which needs to be followed.Orderly and systematic behaviour of the employees.Denotes set of rules and customs which are supposed to be followed.Non compliance would be negatively viewed

What is disciplineUniformity.Dos & donts.Compliance.Code of thought , perception and behavior

Discipline-Why:Uniform perception and behavior.Awareness and appreciation of such perceptionDifferentiate between right and wrong.Transparency.Value based, hence ethical.Good governance.

Discipline-howCodified1.Written2.Known to all3.Transparent4.Lesser problem of interpretation.5.Less monitoring6.Less discretionary.Un codified1.Unwritten.2.May not be known to all.3.Not Clear.4.Higher problem of interpretation.5.More monitoring.6.More Discretionary

SourcesCustoms of the organization.perception of the People at the helm.Parity with similar organization.Regulatory CompliancesIndustrial peace and harmony

Documented code of disciplineCode of conduct.Conduct, Discipline and Appeal Rules.Service Rules.Standing Orders.Office orders/circulars.

Indiscipline

The act of omission or commission against the disciplinary code amounts to indiscipline.Omission denotes not doing something which should have been done.commission denotes doing something which should not have been done.Non Compliance of Rules/Orders without sufficient reason.

Detecting IndisciplineStringent record keeping.Vigilance department /section.Peer feedback.Reporting officer.Self assessment.

Causes of indisciplineExcessive job pressureImproper trainingIgnored grievance/ complaintUnfair and discriminatory treatmentLack of communication and coordinationWork place dissatisfaction

Manifestation of indicsiplineHigh labor turnover/ absenteeismHigh man hour lossLow out putLow employee moraleLack of coordination between employees inter seInsubordination

Controlling IndisciplineManagement-employee motivational communication.One to one counseling.Verbal Warning.Written warning.Issuing strict written orders.

Reducing indisciplineEarly interventionRoot cause analysisTraining and awarenessClear expectationListening and solving grievancesFeedbackCorrective action

Types of IndisciplineControllable: Management can reasonably control.Uncontrollable: Cannot reasonably control. - Major: serious and leads to major punishment. -Minor: not so serious and leads to minor punishment.Acceptable indiscipline-Management accepts and ignores.Unacceptable indiscipline-Takes action.Acceptable/Unacceptable indiscipline differs from company to company, departments within the company and non employees within the department.

Discipline without punishmentWatchAnalyzeCounselMotivateSoft warningRest/ transfer

Disciplinary ProceedingInitiation of taking action against undisciplined employee.Stays with the charge and ends with punishment/exoneration.Interim arrangement of transfer/suspension may be taken.

Initiating ChargeShow cause/explanation.Charge sheet.Prime facie show cause.Reference to the code/rules violated.Should be very specific.

Disciplinary AuthorityAs per rules.Shall be always 2/3 level above the employee.Appellate Authority shall be at high level than the Disciplinary Authority.

Establishing FactAcceptance of charge.Not accepting. -If fact not accepted-injury.Reply to ManagementNo reply to management

Injury

Inquiry may not be required when the misconduct is minor.Domestic-By internal officers of the company.External A-Independent Agency. B-Authorised Agency.

Domestic InquiryIssue of orders of inquiryScope of inquiryInquiry officerPresenting officer-present the cases on behalf of management.Coworker assistanceRecording proceedingsreport

Inquiry officer shall be appointed by competent authority of the co.Should not be biased. should give equal opportunity to the parties to representShall record the proceedingsCharge is supposed to be proved by management before the inquiry committee.

Disciplinary actionOnly by DABased on inquiry reportCommunication in writingAction as per manual, rules and procedure.Appealable to appelate authority

actionCensure/ strictureStoppage of incrementWithdrawal of incrementTransferfineSuspensiondismissal

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