Disability Access and Inclusion Planning

Agents and Contractors DAIP Progress Reporting

DAIP Progress Reporting

• Under the Disability Services Act 1993 (the Act), the Minister for Disability Services is required to table a report in Parliament each year on the progress of DAIPs.

• Public authorities must include a report about DAIP implementation in their annual report.

• Public authorities annually provide a progress report to the Disability Services Commission.

Legislation

• Section 29B of the Act (1993) states “a public authority that has a DAIP must take all practical measures to ensure that the plan is implemented by the public authority and its officers, employees, agents or contractors”.

Legislation

• The intent of the Act is that where agents and contractors are used as a go between in the provision of a service to the community for the public authority, that the agent and contractor takes into account the needs of people with

disability.

Agents and contractors

Requirements:• Do not have to develop their own DAIP• Conduct their business in a manner consistent with the

contracting public authority’s DAIP • Agent and contractors are required to implement strategies

which directly relate to the task they are undertaking • Contracted services in which the public authority itself is the

recipient of the services are not relevant to the DAIP.

Special Condition of Contract

• Relevant to state government agent and contractors who provide services to the public under the Dept. of Finance procurement framework – Delivering Community Services in Partnership Policy.

• Recommended for local governments - a special condition to be inserted into relevant contracts to facilitate the provision of accessible services under the Act.

Special Condition of Contract

• Recommended that tender documentation incorporate information about access requirements so potential agent and contractors can familiarise themselves with these requirements.

• It is recommended that the DAIP, or a hyperlink to the

document, be provided in tender documentation.

Special Condition of Contract

Disability Access and Inclusion Plan If the Contract involves the supply of Services to the public, then the successful Respondent will: (i) to the extent practicable, implement the Customer’s “Disability Access and Inclusion Plan” prepared under the Disability Services Act 1993; and (ii) provide a report to the Customer by [ ] in each year of the Contract Term reporting on the extent to which the successful Respondent has implemented the Customer’s Disability Access And Inclusion Plan.

Decision Tree

Deciding whether contractors are required to report:• A common question that arises is “how do we determine if a

agent and contractor is required to complete a DAIP contractor report?”

• There are number of key questions that can be asked internally to help determine whether or not a contractor would be required to report on their activities

• Procurement teams can use the agent and contractor decision tree to assist decision making.

Decision Tree

• A copy of the Agents and Contractors Reporting Decision Tree can be found on the Disability Services Commission website and also in the Agents and Contractors Guide.

Agent and Contractors

Reporting in the DAIP Process:

• Another common question that arises within public authorities is “what is my role in the DAIP reporting process?”

• The agent and contractors reporting in the DAIP process diagram should assist with outlining some common responsibilities of the people involved in the DAIP reporting process.

The DAIP Process

• A copy of the Role of the Agent and Contractors in the DAIP Process can be found on the Disability Services Commission website and also in the Agents and Contractors Guide.

Building and Works

• Asset management• Maintenance• Construction• Signage development

Direct Service Delivery

• Events• Consultants• Facilitators• Contracted community

services• Community grants

Information & Communication

• Website development• Developing

promotional material

Agent and Contractor Categories

Stages of DAIP Reporting

1. Procurement Officer - provides all contractors who have written contracts providing services to the public with the special condition of contract and contractor reporting template.

2. Contractor – once a year, provides the procurement officer with a contractor report that identifies activities undertaken to support the public authority’s DAIP.

Stages of DAIP Reporting

3. Procurement Officer – records information into DAIP contractor workbook.

4. DAIP Officer – on an annual basis drafts the public authority’s DAIP progress report for the Disability Services Commission, including contracting information.

5. Disability Services Commission – aggregates the DAIP progress report of all public authorities and provides a statewide report to the Minister for Disability Services.

Additional Resources

Disability Access and Inclusion Plans: Agents and Contractors Guide. The guide provides information including: • Requirements of agents and contractors• Agent and contractor questions and answers • Ways to provide access for people with disability• Reporting requirements of public authorities• Model example of a agent and contractor reporting tool• Sample text to send to agent and contractors regarding

reporting compliance.

Access and Inclusion

Contact details:

Brett Daniells

6104 9551 brett.daniells@dsc.wa.gov.au

Sue Henson

9426 9353 susan.henson@dsc.wa.gov.au