Directory & Policy ManualWWD+Directory+Final.pdf · 2019-11-22 · RURITAN NATIONAL DISTRICT...
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2017 Directory & Policy Manual
Transcript of Directory & Policy ManualWWD+Directory+Final.pdf · 2019-11-22 · RURITAN NATIONAL DISTRICT...
2017
Directory &
Policy Manual
Governor Ed Hicks P. O. Box 485 Lovingston, VA 22949
434-263-5432 (H)434-531-5055 (C)
[email protected] Lovingston
Lt. Governor Wes Maupin 790 Maloy Dr. McDowell, VA 24458
540-396-3411 (H)540-255-1711 (C)
[email protected] Stonewall
Secretary Linda Krause P.O. Box 218 Verona, VA 24482
540-448-2842 (C) [email protected] Mt. Sidney
Treasurer Becky Shaw 54 Spottswood Rd. Greenville, VA 24440
540-377-9649 (H)540-292-5927 (C)
[email protected] Spottswood-Raphine
2016 Governor David Propst 153 Indian Mound Rd Verona, VA 24482
540-280-1169 (H) [email protected] Verona
Zone I Gary Huffman 704 Chapel Hill Lane Wyers Cave, VA 24486
540-234-8142 [email protected] Weyers Cave
Zone II Elaine Barr 68 Chestnut Ridge Staunton, VA 24401
540-337-1059 (H)540-255-5210 (C)
No Email Mint Spring
Zone III Don Harvey 6555 Patrick Henry Hwy Roseland, VA 22967
434-277-5027 (H)434-221-3469 (C)
[email protected] Massies Mill
Zone IV Joe Brock 2822 Valley Center Rd. Monterey VA. 24465
540-499-2168 (H)540-290-1298 (C)
[email protected] Mill Gap
Zone V Albert Richardson 38 Rhodes Rich Circle Stuarts Draft, VA 24477
540-943-9423 (H)540-480-9603 (C)
[email protected] Sherando-Lyndhurst
District LDC Susan McIver 320 Dogwood Lane Nellysford, VA 22958
434-361-1645 (H)804-339-6112 (C)
[email protected] Rockfish Valley
Foundation Curtis McIver 320 Dogwood Lane Nellysford, VA 22958
434-361-1645 (H)804-814-3724 (C)
[email protected] Rockfish Valley
Youth Advisor Larry Swisher 106 Boyington Blvd Waynesboro, VA 22980
540-241-5544 (C) [email protected] New Hope
Website Coordinator Ed Hicks P.O. Box 485 Lovingston, VA 22949
434-263-5432 (H)434-531-5055 (C)
[email protected] Lovingston
Dictionary Project Doris Weston 4609 Spring Hill Rd Mt. Solon, VA 24843
540-887-6149 (H)540-480-0358 (C)
[email protected] Pleasant View Spring Hill
Market Animal Show Jerry Cleveland 154 Indian Mound Rd Verona, VA 24482
540-248-8101 (H)540-448-0404 (C)
No Email Verona
District Growth & Development David Propst 153 Indian Mound Rd Verona, VA 24482
540-280-1169 (H) [email protected] Verona
Chaplain Reggie Wine 573 Mt. Pisgah Road Mt. Sidney, VA 24467
540-248-2737 (H)540-292-9642 (C)
[email protected] Mt. Sidney
Assigned National Director Ruritan National Betty Moore 536 New Chapel RoadRustburg, VA 24588
434-332-2810 (H)434-944-1187 (C)
2017 District Cabinet Meeting ScheduleJanuary 27, Friday: Presidents Meeting @ Mint Spring Ruritan Club 7 PM
(1912 Lee Jackson Hwy, Staunton, VA) March 20: District Cabinet Meeting @ Sherando-Lyndhurst Ruritan Club 7 PM
(1561 Mount Torrey Road, Lyndhurst, VA) April 29: District Spring Rally @ Blue Grass Ruritan Club 6 PM
(2724 Blue Grass Valley Rd. Blue Grass, VA) May 15: District Cabinet Meeting @ Mountain Hideaway Restaurant 7 PM
(37 Potomac River Road, Monterey, VA) July 17: Joint Cabinet Mtg w/Rockingham @ Weyers Cave Community Center 7 PM
(682 Weyers Cave Rd, Weyers Cave, VA) Sept 16: Past District Governor’s Luncheon @ Mint Spring Ruritan Club 1 PM
(1912 Lee Jackson Hwy, Staunton, VA) Sept 18: District Cabinet Meeting @ Massies Mill Club 7 PM
(5439 Patrick Henry Highway (Rt. 151) Roseland, VA) October 28: W. W. District Convention @ Sangerville-Towers Club
(38 Emmanuel Church Road Mt. Solon, VA) Registration: 9 - 10 AM 2018 Club Officer’s Training 10:15 -11:15 AM
Social Time 11:30 - 12:30 Business Meeting 1PM Banquet/Awards 2:15 PM
November 20: Joint 2017-2018 District Cabinet Mtg @ Rowe’s Restaurant 7 PM (74 Rowe Rd, Staunton, VA)
2017 MEETING CALENDAR FOR WOODROW WILSON DISTRICT RURITAN CLUBS
All
Meetings
Are
7:00 pm
Unless
Otherwise
Noted.
Monday Tuesday Wednesday Thursday
1st Lovingston 6:00
(Unless on Holiday then meet following
Monday)
Bolar
Massie’s Mill 7:30
Sherando-Lyndhurst
Stonewall Deerfield 6:30
New Hope
2nd Spotswood Raphine
Pleasant View - Spring Hill
Beverley Manor
Mt. Sidney
Stuarts Draft 6:30
Mill Gap
Middlebrook Churchville
Mint Spring
Weyers Cave
3rd District Cabinet
Meeting
(New meeting day)
North River
Blue Grass
Sangerville Towers Crimora
Verona
4th Rockfish Valley 6:30 Jollivue-Barterbrook Craigsville
Rockingham District Officer Information - 2017 District Governor
Martha Moyers 540-421-4388 [email protected] 3154 Layman Trestle Road Rockingham, VA 22802
Lt. Governor Carrol “Dink” Keller 540-852-3592 [email protected]
1181 Mt. Torrey Road Lyndhurst, VA 22952
Secretary Barbara “BeaBee” Rankin 540-438-7447 [email protected]
1220 Switchboard Road Harrisonburg, VA 22802
Treasurer Dennis Miller 540-234-8290 [email protected]
4408 Timber Ridge Drive Mt. Crawford, VA 22814
2016 District Governor Reggie Snodgrass 540-743-4461 [email protected]
P.O. Box 28 Luray, VA 22835
RURITAN MISSION
Ruritan is a National organization dedicated to improving communities and building a better America through Fellowship, Goodwill and Community Service.
RURITAN NATIONAL HOME OFFICE P.O. Box 487
(UPS) 5451 Lyons Road Dublin, VA 24094
Telephone Number: 540-674-5431
Toll Free: 877-787-8727 Fax: 540-674-2304
E-mail: [email protected]: www.ruritan.org
Supply orders: 800-836-5431 Supply Catalog online:
http://ruritan.shumskypromo.com/ Member Management System
mms.ruritan.org
2018 National Convention January 18-21, 2018 Embassy Suites Charleston Area Convention Center 5055 International Blvd., North Charleston, SC 29418
2016 Woodrow Wilson District Ruritan of the Year
Jerry Jarvis, Middlebrook Ruritan Club
2016 Woodrow Wilson District Rudy Youth of the Year
Austin Aylor, Middlebrook Ruritan Club
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RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
816 - Mt. Sidney
ZONE - 1
184 Fort Defiance Rd
Fort Defiance VA 24437
Meets - 2nd Tuesday
PRESIDENT
Carl RexrodeP.O. Box 94
Weyers Cave VA 24486
ph: 540.280.6724
VICE PRESIDENT
Brett Chafin
P.O. Box 61
Mt. Sidney VA 24467
ph: 540.294.3872
SECRETARY
Meta Baker
716 Burkes Mill Rd
Mt. Sidney VA 24467
ph: 540.421.6361
TREASURER
Dewey Baker
716 Burkes Mill Rd
Mt. Sidney VA 24467
ph: 540.421.5510
CLUB
842 - New Hope Va.
ZONE - 1
675 Battlefield Road
New Hope VA 24469
Meets - 1st Thursday
PRESIDENT
Charles Fretwell Jr
916 New Hope Crimora Rd
Fort Defiance VA 24437
ph: 540.363.5271
cell: 540.290.2605
VICE PRESIDENT
Marie Cull
283 Morton Rd
Crimoria VA 24431
ph: 540.363.0719
SECRETARY
John Morse
255 Niswander Rd
Staunton VA 24401-7005
ph: 540.363.5328
cell: 978.835.0989
TREASURER
Dianne Whetzel
Morton Road
Crimora VA 24431
ph: 540.476.5737
cell: 540.476.5737
CLUB
869 - North River
ZONE - 1
N. River Elem-3395 ScenicHwy
Mt. Solon VA 22843
Meets - 3rd Tuesday
PRESIDENT
Randy Johnson
263 George Walton's Rd
Mt Solon VA 22843
ph: 540.350.4522
cell: 540.280.4485
VICE PRESIDENT
William (Billy) Ware
4414 Springhill Rd
Mt Solon VA 22843
ph: 540.886.2581
SECRETARY
Betty Reeves
398 Mossy Creek Rd
Mt Solon VA 22843
ph: 540.350.2584
TREASURER
Debra Johnson
263 George Waltons Rd
Mt Solon VA 22843
ph: 540.350.4522
cell: 540.280.4617
RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
1055 - Sangerville-Towers
ZONE - 1
38 Emmanuel Church Road
Mt. Solon VA 22843
Meets - 3rd Wednesday
PRESIDENT
Marilyn Wing232 Paradise Lane
Bridgewater VA 22812
ph: 540.828.6276
VICE PRESIDENT
Richard Will
4587 Spaders Church Road
Mt. Crawford VA 22841
ph: 540.435.4907
SECRETARY
Gerri Rigney 283
Paradise Lane
Bridgewater VA 22812
ph: 540.828.2070
TREASURER
Katy Simmons
134 Seawright Road
Mt. Sidney, VA 24467
ph: 540.234.0611
cell: 540.466.0136
CLUB
1231 - Verona
ZONE - 1
Verona UMC 406 Lee Highway
Verona VA 24482
Meets - 3rd Thursday
PRESIDENT
Fred Wills
P O Box 133
Verona VA 24482
ph: 540.430.0612
cell: 540.430.0612
VICE PRESIDENT
Elizabeth Propst
153 Indian Mound Rd Verona VA 24482
ph: 540.248.1169
SECRETARY
Joy Hoover
42 Old LAUREL Hill Rd.
Verona VA 24482
ph: 540.248.7573
cell: 540.480.4256
TREASURER
Toni Neely
30 Locust St
Verona VA 24482
ph: 540.448.0503
CLUB
1286 - Weyers Cave
ZONE - 1
Weyers Cave Community Center
Weyers Cave VA 24486
Meets - 2nd Thursday
PRESIDENT
Shannon Huffman
1522 West Market Street
Harrisonburg VA 22802
ph: 540.421.7017
cell: 540.421.7017
VICE PRESIDENT
Sam Carr
984 Humbert Road
Crimora VA 24431
ph: 540.234.8209
SECRETARY
Maria Miller
788 Weyers Cave Rd
Weyers Cave VA 24486
ph: 540.908.8840
m
TREASURER
Keith Wilson 337
Cave View Lane
Weyers Cave VA 24486
ph: 540.234.8437
RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
1517 - Pleasant View-Springhill
ZONE - 1
2733 Springhill Rd
Staunton VA 24401
Meets - 2nd Monday
PRESIDENT
Robert Straway
3647 Spring Hill Rd
Staunton VA 24401
ph: 540.448.1307
VICE PRESIDENT
Scott Huffman
4127 Spring Hill Rd
Staunton VA 24401
ph: 540.292.8682
SECRETARY
Doris Shifflett4841 Spring Hill Road
Mount Solon VA 22843
ph: 540.886.2260
TREASURER
Terry Bunch 717 Cherry Hill Drive Staunton VA 24401 ph: 540.292.1086 [email protected]
CLUB
99 - Beverley Manor
ZONE - 2
2107 W Beverley St
Staunton VA 24401
Meets - 2nd Thursday
PRESIDENT
Robin Ruleman
652 Buttermilk Spring Rd
Staunton VA 24401
ph: 540.255.5873
cell: 540.255.5873
VICE PRESIDENT
Marilyn Long
712 Parkview Ave
Staunton VA 24401
ph: 540.886.5156
SECRETARY
Keith Senderak
1924 Parkersburg Tpke
Swoope VA 24479
ph: 540.337.6810
TREASURER
Michael Ruleman
652 Buttermilk Spring Rd
Staunton VA 24401
ph: 540.255.1250
cell: 540.255.1250
CLUB
248 - Churchville Va.
ZONE - 2
3710 Churchville Ave
Churchville VA 24421
Meets - 2nd Thursday
PRESIDENT
Nicholas Collins
850 Hotchkiss Rd
Churchville VA 24421
ph: 540.487.5399
VICE PRESIDENT
Douglas Britt
P.O. Box 86Churchville VA 24421
ph: 540.292.9721 [email protected]
SECRETARY
Daniel Stogdale
73 Elk Run Dr Churchville VA 24421 ph:
540.377.7345 [email protected]
TREASURER
Ray Pitsenbarger
646 Scenic Highway
Churchville VA 24421
ph: 540.337.8571
cell: 540.430.4908
RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
330 - Deerfield Va
.ZONE - 2
Deerfield Community Center
Deerfield VA 24432
Meets - 1st Thursday
PRESIDENT
Susan Dula
2949 Deerfield Valley Road
Deerfield VA 24432
ph: 540.939.4561
VICE PRESIDENT
Bonnie Smith
Po Box 97
Williamsville VA 24487
ph: 540.925.2353
SECRETARY
Bonnie Bartley
16 Haycock Knob Lane
Deerfield VA 24432
ph: 540.939.4568
TREASURER
L Smith
P O Box 97 Williamsville
VA 24487 ph:
540.925.2353
CLUB
770 - Middlebrook, VA
ZONE - 2
54 Cherry Grove Road
Middlebrook VA 24459
Meets - 2nd Wednesday
PRESIDENT
Betty Clemmer
3208 Middlebrook Road
Staunton VA 24401
ph: 540.280.3651
cell: 540.280.3651
VICE PRESIDENT
Gerald (Jerry) Seager
109 Rolling Green Dr.
Staunton VA 24401
ph: 540.886.0654
cell: 703.819.4246
SECRETARY
"Dee" (Diane) Hoy
411 Cattle Scales Road
Waynesboro VA 22980
ph: 540.649.3808
cell: 540.649.3808
TREASURER
Dave Pugh
1052 Eidson Creek Rd
Staunton VA 24401
ph: 540.885.0615
CLUB
784 - Mint Spring
ZONE - 2
1912 Lee Jackson Highway
Staunton VA 24401
Meets - 2nd Thursday
PRESIDENT
Elaine Barr
68 Chestnut Ridge Rd
Staunton VA 24401
ph: 540.337.1059
VICE PRESIDENT
Monalee Welliver
2291 Old Greenville Rd
Staunton VA 24401-9649 ph:
540.337.1465
SECRETARY
June Steger 102
Walnut Hills Rd
Staunton VA 24401
ph: 540.337.0255
TREASURER
Donald Crickenberger
136 Walnut Hills Rd
Staunton VA 24401
ph: 540.337.9128
[email protected]: 540-255-5210
RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
1130 - Spottswood-Raphine
ZONE - 2
797 Spottswood Road, Suite 103
Spottswood VA 24476
Meets - 2nd Monday
PRESIDENT
Charlie May
58 Redbird Lane
Raphine VA 24472
ph: 540.377.2424
VICE PRESIDENT
Todd Fretwell
1129 Old Providence Rd
Spottswood VA 24476
ph: 540.490.1828
cell: 540.490.1828
SECRETARY
Stanley Benson69 Old B & O Rd
Spottswood VA 24476
ph: 540.377.2422
TREASURER
John Arehart
5891 Lee Jackson Hwy
Greenville VA 24440
ph: 540.377.2342
cell: 540.294.0880
CLUB
1508 - Craigsville
ZONE - 2
290 W Craig St
Craigsville VA 24430
Meets - 4th Thursday
PRESIDENT
Joseph Graham Jr
PO Box 721
Craigsville VA 24430
ph: 540.997.1215
VICE PRESIDENT
NOT DESIGNATED
SECRETARY
Sarah Wilcher
318 Madison Street
Craigsville VA 24430
ph: 540.997.4078
cell: 540.414.4374
TREASURER
Amy Smith
352 W. Railroad Ave
Craigsville VA 24430
ph: 540.292.8368
RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
723 - Lovingston
ZONE - 3
P O Box 485
Lovingston VA 22949
Meets - 1st Monday
PRESIDENT
Gary Sherwood
10238 James River Road
Shipman VA 22971
ph: 434.263.4613
cell: 434.989.3662
VICE PRESIDENT
Troy Nipper
149 Baker Lane
Lovingston VA 22949
ph: 540.330.3758
cell: 540.330.3758
SECRETARY
Florence Joachim
94 Henrys Hill Rd
Lovingston VA 22949
ph: 434.263.4310
cell: 540.256.7044
TREASURER
Edward Hicks
PO Box 485
Lovingston VA 22949
ph: 434.263.5432
cell: 434.531.5055
CLUB
752 - Massies Mill
ZONE - 3
P.O. Box 103
Roseland VA 22967
Meets - 1st Tuesday massiesmillruritan.com
PRESIDENT
David Ponton
2220 Crabtree Fall Hwy Massies Mill VA 22954
ph: 434.277.8325
cell: 434.944.1436 [email protected]
VICE PRESIDENT
Donald Harvey
6555 Patrick Henry Highway
Roseland VA 22967
ph: 434.277.5027
SECRETARY
Bonnie Stevens820 Pharsalia Road
Massies Mill VA 22967
ph: 434.277.5458
TREASURER
David Hight217 Bethel Lane
Massies Mill VA 22954
ph: 434.277.5351
CLUB
1019 - Rockfish Valley
ZONE - 3
320 Dogwood Lane
Nellysford VA 22958
Meets - 4th Monday
PRESIDENT
Curtis McIver
320 Dogwood Lane
Nellysford VA 22958
ph: 434.361.1645
cell: 804.814.3724
VICE PRESIDENT
Tammy Zirkle
260 Truslow Lane
Nellysford VA 22958
ph: 434.361.9349
SECRETARY
Susan McIver
320 Dogwood Lane
Nellysford VA 22958
ph: 434.361.1645
cell: 804.339.6112
TREASURER
Susan McIver
320 Dogwood Lane
Nellysford VA 22958
ph: 434.361.1645
cell: 804.339.6112
RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
113 - Blue Grass, Va
ZONE - 4
2724 Blue Grass Valley Rd
Blue Grass VA 24413
Meets - 3rd Tuesday
PRESIDENT
Doris Folks
PO Box 2
Blue Grass VA 24413
ph: 540.474.5105
VICE PRESIDENT
Beth Evans
4562 Maple Sugar Rd.
Blue Grass VA 24413
ph: 540.474.3485
SECRETARY
Teresa Lightner 282
Potomac River Rd
Monterey VA 24465
ph: 540.468.2637
cell: 540.414.3350
TREASURER
Chanda Sponaugle
PO Box 51
Blue Grass VA 24413
ph: 540.474.3868
CLUB
119 - Bolar
ZONE - 4
PO Box 261
Monterey VA 24465
Meets - 1st Tuesday
PRESIDENT
Jim Taylor116 Sand Hill Lane
Warm Springs VA 24484
ph: 540.839.6343
VICE PRESIDENT
Ed McArdle
PO Box 247
Warm Springs VA 24484
ph: 540.839.2617
SECRETARY
Carol Bruce
271 Myers Moon Rd
Monterey VA 24465
ph: 540.468.2030
TREASURER
Dan Solomon
633 Mill Ln
Meadowdale VA 24465
ph: 540.468.3693
CLUB
779 - Mill Gap
ZONE - 4
925 Rowan Rd
Gap Mills WV 24941
Meets - 2nd Tuesday
PRESIDENT
Rodney Leech
6467 Mill Gap Rd
Monterey VA 24465
ph: 540.499.2618
VICE PRESIDENT
Bucky Reynolds 3052
Mill Gap Rd
Monterey VA 24465
ph: 540.468.3260
SECRETARY
Caroline Smith
1451 Valley Center Rd
Monterey VA 24465
ph: 540.499.2879
TREASURER
Judy Dever
2678 Jackson River Rd.
Monterey VA 24465
ph: 540.468.3350
RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
1148 - Stonewall
ZONE - 4
67 Bull Pasture River Rd
McDowell VA 24458
Meets - 1st Wednesday
PRESIDENT
Wes Maupin
790 Maloy Drive McDowell
VA 24458
ph: 540.396.3411
VICE PRESIDENT
Anna Weierick
236 Mansion House Road
McDowell VA 24458
ph: 540.396.3352
SECRETARY
James Blagg
452 Little Mtn Trail
Doe Hill VA 24433 ph:
540.396.3613
TREASURER
Charles Varner
6527 Highland Tpke
McDowell VA 24458
ph: 540.396.3478
CLUB
299 - Crimora
ZONE - 5
36 Crimora Mine Rd
Crimora VA 24431
Meets - 3rd Thursday
PRESIDENT
Teresa Stewart
1772 Eastside Hwy
Crimora VA 24431
ph: 540.943.7453
m
VICE PRESIDENT
Todd Fisher
1960 Eastside Highway Crimora
VA 24431
cell: 540.487.9241
SECRETARY
Neil Baber
149 Red Mill Lane
Crimora VA 24431
ph: 540.363.0191
TREASURER
Jennifer Fisher
1960 Eastside Hwy
Crimora VA 24431
ph: 540.649.5310
CLUB
637 - Jollivue-Barterbrook
ZONE - 5
282 Hammond Lane
Staunton VA 24401
Meets - 4th Tuesday
PRESIDENT
Richard Kirkland
668 Gloria Place
Staunton VA 24401
ph: 540.886.5539
cell: 540.255.5796
VICE PRESIDENT
Mark Atkinson
85 Kensington Drive
Fishersville VA 22939
ph: 540.226.5315
SECRETARY
Sue George
641 Lee Jackson Highway
Staunton VA 24401
ph: 540.886.6019
cell: 540.290.1390
TREASURER
Fred Bowers
76 Apple Jack Lane
Staunton VA 24401
ph: 540.886.2662
cell: 540.290.5038
RURITAN NATIONAL DISTRICT DIRECTORY District # 8 - Woodrow Wilson
CLUB
1083 - Sherando-Lyndhurst
ZONE - 5
1561 Mount Torrey Rd
Lyndhurst VA 22952
Meets - 1st Tuesday
PRESIDENT
J Harvey Loan 1000 Patton Farm Rd
Stuarts Draft VA 24477 ph: 540.943.3614
VICE PRESIDENT
William Gibson
69 Featherstone Dr Lyndhurst VA 22952
ph: 540.943.1940
cell: [email protected]
SECRETARY
Worner Fitzgerald 1000 Patton Farm Rd Stuarts Draft VA 24477 ph: 540.943.0695
TREASURER
Paul Balsley Jr 1265 Mt Torrey Rd Lyndhurst VA 22952 ph: 540.946.4831
CLUB
1155 - Stuarts Draft
ZONE - 5
2780 Stuarts Draft Hwy
Stuarts Draft VA 24477
Meets - 2nd Tuesday
PRESIDENT
William Robertson 79 Fall Ridge Dr
Stuarts Draft VA 24477 ph: 540.942.8847
cell: 540.414.5664
VICE PRESIDENT
Clarence Beard
179 Sylvan Dr
Stuarts Draft VA 24477
ph: 540.337.2988 [email protected]
SECRETARY
Morgan Brown
33 Georganna Drive Lyndhurst VA 22952 ph: 540.942.5222 [email protected]
TREASURER
Ben Yoder1210 Cold Springs Rd
Stuarts Draft VA 24477 ph: 540.337.3446 [email protected]
CLUB
2127 - Wilson Memorial H S Ruri-Teen
ZONE - 5
675 Battlefield Rd
New Hope VA 24469
Meets - 3rd Monday
PRESIDENT
Alannah LaPore 675 Battlefield Road New Hope VA 24469 ph: 000.000.0000
VICE PRESIDENT
Malayan Reese
675 Battlefiled Road
New Hope VA 24469
ph: 000.000.0000
SECRETARY
Skylar Johnson 675 Battlefield Road New Hope VA 24469 ph: 000.000.0000
TREASURER
Skylar Johnson 675 Battlefield Road New Hope VA 24469 ph: 000.000.0000
WOODROW WILSON DISTRICT
POLICY MANUAL
PREFACE
The 2006 Woodrow Wilson District Cabinet began compiling this information for the original copy of the WWD Policy Manual in March 2006. This document will be reviewed annually at the District Cabinet Meeting, immediately preceding the district convention. If changes are deemed appropriate, such changes will be voted on by delegates at the District Convention and will be effective January 1st of the next year.
2
It is understood that this Woodrow Wilson District Policy Manual and the annual district Ruritan directory are the property of the Woodrow Wilson District cabinet, its clubs, and its members and are for their use only. Directory advertisers may use this directory for advertising purposes if approved by the district cabinet. Any other unauthorized use of these publications is prohibited.
DISTRICT CABINET - WOODROW WILSON DISTRICT
In the Woodrow Wilson District, the District Governor and district Lt. Governor are elected in accordance with the By-Laws of Ruritan National. The Woodrow Wilson District secretary and the treasurer will also be elected at the district convention by the registered voting delegates. The following positions will be by appointment of the district governor (By-Laws of the Ruritan District- p. 129, Article VII, Section 6 A); (Ruritan Club and District Officers’ Handbook):
• Zone Governors• Foundation Chair• Growth & Development Chair• Leadership Development Coordinator• Market Animal Chair• Dictionary Project Chair• Any other officers or committees deemed necessary for the work of the District
The By-Laws of the Ruritan District (Ruritan Club and District Officer’s Handbook, p.128, Article V, Section 5) read as follows with reference to vacancies on the Cabinets: “In the event of a vacancy in any District Office, other than the District Governor, the unexpired term shall be filled by appointment of the District Governor. In the event of a vacancy in the office of District Governor, the Lt. District Governor shall immediately succeed to the office of District Governor for the unexpired term.”
DISTRICT CABINET MEETINGS
The District Cabinet will meet using the following schedule or at other times upon call of the District Governor or upon call of any three of its members (Ruritan Club and District Officer’s Handbook, p. 129 Article VIII, Section 1). Cabinet meetings are scheduled for the 3rd Monday of the month except January which will be on the 4th Friday so the meeting is held after National Convention.
• JANUARY—Cabinet meeting with club presidents• MARCH--Cabinet meeting• APRIL—Spring Rally• MAY—Cabinet meeting
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• JULY—Joint meeting with Rockingham District when hosted by the Woodrow Wilson District• AUGUST—Joint meeting with Rockingham District when hosted by the Rockingham District• SEPTEMBER—Cabinet meeting• OCTOBER—District Convention• NOVEMBER—District officer training with Rockingham District (alternate hosting between the two districts) Date to be set by the hosting
district.• NOVEMBER – Combined cabinet meeting (Current year and next year’s cabinets)• DECEMBER— Organizational cabinet meeting if needed
DISTRICT CABINET MEETING REPORTS
All members of the district cabinet are expected to give reports at cabinet meetings regarding their activities. In addition, Zone Governors will prepare written reports utilizing the appropriate report forms. A copy of the reports will be furnished to the District Governor. The approximate cost of expenses for the meetings should be included in the district’s approved budget. The district secretary will notify all cabinet members of date, time, and place of the meetings. The cabinet meeting dates will be arranged by the District Governor prior to January 1 of each year. The District Governor, with assistance from the district secretary when needed, will provide an agenda for each meeting. Minutes of the previous meeting will be provided and budget updates since the last meeting will be furnished for cabinet approval.
CABINET MEMBER DUTIES AND RESPONSIBILITIES
The duties of members of a District Cabinet are listed in the Ruritan Club and District Officer’s Handbook on pages 34-39. Duties in addition to those assigned in the District Officer’s Handbook, may be assigned by the District Governor. In addition to the responsibilities listed in the District Officer’s Handbook, the District Governor will be responsible for attending and presenting show ribbons at the Animal Market Show. The District Governor will also be responsible for making a short verbal presentation before the sale at the Animal Market Show. The District Governor will also be responsible for coordinating with the Market Animal Show staff on the selection of the recipient of the Vaughn Ashby Award and presenting that award at the Market Animal Show banquet. The immediate Past District Governor will plan and be the master of ceremonies for the past governors’ meeting/meal prior to the district convention.
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RESPONSIBILITIES OF THE DISTRICT GOVERNOR
The following are responsibilities of the District Governor as listed in the governor training materials provided by Ruritan National and Ruritan Club and District Officers’ Handbook page 34.
• Make a schedule to visit as many clubs in your district as possible during the year.• Before the combined cabinet meeting, order necessary district name badges for everyone on the cabinet and present them at the combined
cabinet meeting.• Schedule a combined district cabinet meeting between the district convention and January 1 for outgoing cabinet members and incoming
cabinet members.• In January, see that all district records are transferred to the newly elected district officers.• Serve as the chair of the district cabinet.• Make sure all cabinet meetings are conducted using the guidelines set by Ruritan National and correct parliamentary procedure.• Make sure all chair positions of the district cabinet are filled and make sure all chairs understand their individual responsibilities.• AS INCOMING GOVERNOR, chair and assign a committee to prepare a district directory and see that it is distributed to all cabinet
members, club officers, and a copy to Ruritan National (early January). The directory should include:o the names, positions, and contact information for all cabinet members (including assigned national director)o Ruritan National contact information,o new club officer’s names, office held, and contact information, meeting days, times, and zone assignment for each clubo A schedule of all cabinet meetings
• Set goals for the district and submit a plan to complete those goals. FAIL TO PLAN—PLAN TO FAIL!!!!!!• Schedule at least 4 district cabinet meetings during the year.• Provide leadership and assistance to the district, zone, and club officers.• Assign duties to the lieutenant governor, zone governors, and other district officers.• Appoint an aggressive growth (new members) and development (new clubs) chair and team for the district and, with the help of the district
cabinet, develop a growth and development plan for the district and see that the plan is submitted to Ruritan National.• Make sure the leadership development coordinator has a training plan in place and that the plan is submitted to Ruritan National.• See that all zone governors schedule zone meetings early in the year and you make plans to attend each zone meeting.• Familiarize all cabinet members of the By-Laws of Ruritan National.• Publicize and promote Ruritan National goals in the district.• Submit NEEDED reports accurately and on time.• Encourage zone governors and other district officers to submit NEEDED reports accurately and promptly. If you don’t receive visitation
reports from your zone governors, contact them and express your concern. ALL INFO EXCEPT VISITATION/PERFECT ATTENDANCEDOCUMENTATION CAN BE FOUND ON THE MEMBER MANAGEMENT SYSTEM (MMS).
• Working with the district cabinet, plan the district convention.
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• Working with the Lt. Governor and zone governors, encourage all clubs to submit community service reports by October 1, appoint a judgingteam, and arrange a time for the judging of reports received.
• Send a progress report or newsletter quarterly or monthly to all Club presidents and Ruritan National.• Notify all club presidents of delinquent dues and other monies owed to Ruritan National• If a new Club is chartered in the district, appoint an existing Ruritan member to serve on that club’s board of directors as a non-voting
member, preferably the person responsible for chartering the club should serve as the advisor.• In the case of a natural disaster, contact the Ruritan National executive director and the Operation We Care committee chair.• If possible, represent your district by attending Founder’s Day and Foundation Weekend. Encourage all Ruritans in your district to take part
in these activities.• REMEMBER!!!!!
o Your Lt. Governor is your partner. Include your Lt. Governor in all the above activities and responsibilities. This will help your Lt.Governor understand the responsibilities that he/ she will need to shoulder as District Governor the following year.
o Your district cabinet members are part of your team. DELEGATE responsibilities with you in charge to see that the job is done.o Encourage and allow your Zone governors to be the first liaison between the clubs and the district. Zone governors should be the first
voice and contact to the district cabinet. Allow time at each cabinet meeting for zone governors to make a report on their zone.o Attend all training opportunities offered to the District Governor at the Summer Leadership Conference and the National Convention.o Explore all opportunities to publicize Ruritan by participating in non-Ruritan activities (parades, opportunities to speak publicly, etc.).o YOU are the one person in the district who is expected to know all the answers. If you don’t know the answers, know where to find
them (Ruritan Club and District Officer’s Handbook, Ruritan National By-Laws, or contact the Ruritan National Home Office).• In addition, the Woodrow Wilson District Governor is responsible for ordering the plaque for the Vaughn Ashby Award that is given
at the Market Animal Show.
RESPONSIBILITIES OF THE DISTRICT LIEUTENANT GOVERNOR
The Woodrow Wilson District Lieutenant Governor will carry out any responsibilities assigned by the District Governor Ruritan Club. (Ruritan Club and District Officers’ Handbook p. 34). In addition, the Woodrow Wilson District Lieutenant Governor will have the following responsibilities:
• Spring Rally—acquire the date, location, entertainment, and collection of tickets and money. The Lt. Governor will be responsible forcontact information to the clubs concerning the Spring Rally.
• Assist in preparation of the district convention.• Attend the Ruritan National Summer Leadership Conference in June (reimbursement by Ruritan National).• Attend the Ruritan National Convention.• Attend district officer training or complete online training.• Understand the District Governor and the Lt. Governor work as a team to carry out the work of Woodrow Wilson District.
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RESPONSIBILITIES OF THE GROWTH & DEVELOPMENT COORDINATOR
It will be the responsibility of the growth coordinator to work closely with the district cabinet concerning developing a district growth & development plan and, after approval of the plan from the district cabinet, submit the plan to Ruritan National, all cabinet members, and club presidents. The growth & development chair will work closely with the District Governor, Lt. Governor, and zone governors on matters of recruiting, retaining, and reclaiming Ruritan members in all clubs in the Woodrow Wilson District. The growth coordinator shall follow closely the reports received from Ruritan National and offer assistance to clubs struggling in membership. The growth coordinator shall also offer to visit clubs and present growth programs to those so desiring. The District Governor and zone governor should be informed of visits and the outcome of visits. Reports of activities and communications should be made at each Cabinet meeting. Other duties are listed in the Ruritan Club and District Officers’ Handbook, p. 37.
RESPONSIBILITIES AND DUTIES OF THE LEADERSHIP DEVELOPMENT COORDINATOR
The following is a list of the responsibilities of the leadership development coordinator as listed in the leadership development coordinator’s training materials provided by Ruritan National. According to the Ruritan Club and District Officers’ Handbook, p. 38, “the District Leadership Development Coordinator (LDC) is responsible for coordinating the planning, promoting, conducting, and evaluating of all leadership development activities, both basic and advanced, for Ruritans in his/her district (or area) throughout the year.” These duties include, but are not limited to the following:
• Develop a plan for all training activities in the district and submit this plan to the district cabinet for approval at the first cabinet meeting of the year. With the approval of the cabinet, send a copy of this plan to Ruritan National to be kept in the district file.
• In cooperation with the District Governor, appoint a district leadership team (qualified trainers) to conduct the training throughout the district. Zone governors should be considered for these training positions. Also, visit clubs and search for club members who are knowledgeable or club officers who do their job exceptionally well and ask them to become qualified trainers. Past district officers should also be considered.
• After the district training team is in place, working with the District Governor and cabinet, finalize a method or procedure for your district to use to qualify these trainers.
• With the LDC team of qualified trainers, develop a plan for training club officers which includes a schedule for training sessions, who will conduct the training sessions, and the materials used for the sessions. All the details including location, refreshments, notification to all who need to attend, and materials should receive the prior approval of the district governor. The LDC and the training team should have all the materials prepared and ready for each training session. It is suggested that materials provided by Ruritan National be used to train all officers. MAKE SURE EACH CLUB IN YOUR DISTRICT, THE DISTRICT CABINET, AND ALL QUALIFIED TRAINERS, ARE AWARE OF THE PROCEDURE FOR TRAINING THAT HAS BEEN SET IN YOUR DISTRICT. STICK TO THE PLAN! FAIL
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TO PLAN—PLAN TO FAIL!!! It is suggested that this plan be submitted to each qualified trainer, district officer, and club in writing before the training schedule begins.
• Provide assistance to zone governors at the winter and summer zone meetings in completing training activities listed under “Zone MeetingAgendas”, p.33 in the Ruritan Club and District Officers’ Handbook. It is helpful if you volunteer to assist with the training sections of theagenda to facilitate continuity in information across the zones. Be willing to develop handout materials pertinent to your district and usematerials available from Ruritan National.
• BE KNOWLEDGEABLE IN ALL AREAS OF THE BY-LAWS OF RURITAN NATIONAL.• Be familiar with the duties of all district officers and club officers.• Be familiar with the yearly schedules of all district officers and club officers.• Be familiar with the agenda for the winter zone meetings and offer to assist the zone governor with any training that needs to be done.• Be familiar with the responsibilities of the community service committees and be knowledgeable on how to fill out community service
reports. Offer to assist with the summer zone meetings to ensure clubs have a good understanding of how to complete these reports.• Develop a close working relationship with the District Governor and Lt. Governor and be willing to assist them in correcting any problems or
discrepancies found on secretary forms, clubs not filing reports on schedule, or clubs not filing needed yearly forms (new officer forms).• Be willing to visit clubs and present programs on any of the subjects mentioned on p. 38 of the Ruritan and Club District Officers’ Handbook.• If a question arises, KNOW WHERE TO FIND THE ANSWER OR WHO TO CALL TO GET THE ANSWER!!!• Be willing to attend any offered training sessions at the national level to improve your skills, especially those offered at the Summer
Leadership Conference and at the National Convention.
RESPONSIBILITIES OF THE ZONE GOVERNOR
The following are responsibilities of the zone governor as listed in the zone governor’s training materials provided by Ruritan National. • Serve as a member of the district cabinet and attend all cabinet meetings. Be prepared to give a report on all your clubs at the cabinet
meeting. Complete the “Zone Governor’s Report to District Cabinet / Governor” and give to the district governor quarterly. ALL THISINFORMATION IS ON THE MMS and the Ruritan Club and District Officers’ Handbook, p. 38.
• Attend leadership development training for district officers in the fall or complete online training.• Schedule winter zone meeting between January 1 and February 15 (weather permitting).• Schedule summer zone meeting between Summer Leadership Conference (mid June) and September 1.• Ensure that Clubs report items of interest for Ruritan National to the District Governor by October 1st for a report at the National Convention.
Examples include, but not limited to, are Rudy Bear donations, dictionary project, Market Animal Show, Hunters for the Hungry and the fooddrop.
• Give assistance to weak or struggling clubs within your zone. Any other zone governor related actions outside of your assigned zone musthave the pre-approval of the District Governor.
• Encourage membership meetings at each club in the zone.• Communicate news from the district cabinet to each club.
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• Stress club participation in all district and national activities.• Complete “Club Visitation Report” promptly and send to the District Governor after each club visit.• VISIT! VISIT! VISIT! VISIT! The clubs in your zone and always wear your district name badge.• Study the Ruritan Club and District Officers’ Handbook.• Be familiar with the By-Laws of Ruritan National.• Always read your national magazine and other national publications. You want to be “in the know” of any changes or additions made in
procedures or policies.• Perform any duties as requested by the District Governor.
SPRING RALLY
The Spring Rally will be held in April of each year. It is the responsibility of the Lt. Governor to plan the Spring Rally and make communications with the clubs. Blue Ribbon awards and Outstanding President awards will be distributed at this time. An auction will be held with all proceeds payable to the Woodrow Wilson District and distributed by the vote of the current sitting cabinet. Since the Spring Rally is a time of fellowship and presentation of awards, there will be no fines assessed to any member for any reason. Every effort will be made to rotate the location of the Spring Rally from county to county. The immediate Past District Governor will announce and hand out all Blue Ribbons and Outstanding President Awards at the Spring Rally since they were earned during that governor’s year in office.
ENDORSEMENT OF NATIONAL CANDIDATES
The district cabinet will refrain from endorsing candidates for national office unless the candidate is from the Woodrow Wilson District, Rockingham District, or Natural Bridge District, and/or has been approved by a majority of the district cabinet. Each delegate from the district shall vote for whom they perceive to be the best qualified candidate.
DISTRICT CONVENTION ASSIGNMENTS
Zone governors and Lt. Zone governors should have the following assignments at the district convention: • Providing a summary handout of zone activities and membership• Registration• Sergeants-At-Arms• Fellowship
The nominating committee will interview candidates for district officer positions on a date designated by the committee prior to the date of the district convention. At this time, candidates will receive a copy of the current policy manual for their review. After approval by the credentials committee, prior to the district convention, the nominating committee will present the slate of potential district officers at the business session of the district convention.
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The leadership development coordinator will, with the approval of the District Governor and the district cabinet, arrange all club officer training sessions. Club officer training will be offered at the district convention and at prescheduled make-up session(s). There will be no individual club visits for officer training sessions for officers who did not attend one of the prescheduled sessions. The District Governor will make all other assignments for the convention with the assistance of the district cabinet. In recent years, the District Governor’s home club has provided refreshments for the afternoon session, at no expense to the district. This is not a requirement, but has been the recent practice. In the event that refreshments are not provided, the district, at its own discretion and expense, may provide them. The immediate Past District Governor will plan and be the master of ceremonies or appoint a committee to make plans for the past governors’ meal/meeting. There will be no fines assessed to any member for any reason at the past district governors’ meal/meeting.
DISTRICT CONVENTION TICKETS
The presiding District Governor and district Lt. Governor shall each be provided with four convention tickets, to use as they see fit, prior to the annual district convention. Four complimentary tickets are issued to the District Governor of Natural Bridge District and four complimentary tickets are issued to the District Governor of the Rockingham District.
DISTRICT CONVENTION AWARDS The following awards will be presented by the District Governor during the banquet at the district convention:
• Community Service Awards - gold, silver, bronze. The District Governor will be responsible for filing the appropriate paperwork with Ruritan National to receive these awards.
• Ruritan of the Year Award – Plaque • Ruri-Teen of the Year – Plaque • Rudy Youth of the Year – Plaque
On the District level, no individual member may receive the award for Ruritan of the Year, Ruri-Teen of the Year or Rudy Youth of the Year for back to back years or more than two times in five years.
• Growth Award for greatest membership increase by percentage—plaque • Growth Award for greatest membership increase by number---plaque
In the event, the same club qualifies for both membership awards, one plaque will be awarded noting percentage and number. • A plaque will be presented to the Past District Governor who has completed his/her three year term of service on the district cabinet after
his/her year as District Governor. The District Governor will be responsible for assigning a member of the district cabinet to be responsible for getting all plaques made and delivered to the District Convention site.
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DISTRICT DUES
In accordance with the National By-Laws, the district may assess dues for clubs not to exceed $2.00 per active member per year. Effective January 1, 2013, the Woodrow Wilson District assesses each club $2.00 for dues per ACTIVE member based on January 1 membership roles. In January the district treasurer will notify all clubs that district dues are due no later than March 31.
DISTRICT FUNDS
It is understood that district dues are to be used only for district business. The district may contribute to an individual club's programs or objectives upon proper approval of the cabinet.
CLUB MEMBERSHIP RECRUITMENT INCENTIVE
The district will pay $50.00 to an individual club, once per calendar year, for holding a membership recruitment night. The district will be notified in advance of the membership recruitment night and it is understood that the funds will be used to offset recruitment expenses (copies, postage, posters, meals, etc.).
DISTRICT OFFICER REIMBURSEMENTS
The following partial reimbursement amounts will be paid to the listed district officers at the November cabinet meeting each year. It is understood that these amounts represent only a partial reimbursement for the expenses incurred in serving in this office. The officer must be serving in the listed office at the annual district convention. There will be no partial payments for partial service. In the event one officer serves in two positions, they will be paid the higher listed amount. This reimbursement schedule is subject to annual review by the current cabinet for the upcoming year. Under no conditions can the sitting cabinet vote to increase these amounts for the current calendar year. Changes can only be made for the upcoming year. All payments will be made at the discretion of a majority vote of the District Cabinet.
District Governor $ 800 District Lt. Governor $ 500 Zone Governors $ 200 District Secretary $ 200 District Treasurer $ 200
Leadership Development Coordinator $ 200 Growth & Development Chair $ 200
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WOODROW WILSON DISTRICT NATIONAL CONVENTION REIMBURSEMENTS
The district shall pay the basic convention registration fee and defined travel expenses for the District Governor and the District Lt. Governor to attend the National Ruritan Convention in the year in which they serve that office. The district will fund the District Lt. Governor $250.00 towards their expenses in attending the National Ruritan Convention. The district will advance the District Governor $250.00 towards their expenses in attending the National Ruritan Convention. It is understood that the district Governor will submit their convention expense report to Ruritan National. Ruritan National will reimburse the district governor one half of the approved expenses. Upon receipt of a copy of this reimbursement check, the district treasurer will reimburse the District Governor the other one half of approved expenses less the $250.00 already advanced. Under this reimbursement plan, Ruritan National funds one half of the District Governor’s approved convention expenses and the district funds the other half. If these officers do not attend the National Convention, they are not eligible for reimbursement. The District Governor must have attended the immediate past Summer Leadership Conference to qualify for Ruritan National reimbursement.
SUMMER LEADERSHIP CONFERENCE REIMBURSEMENTS
It is understood that Ruritan National will pay the expense for the District Lt. Governor to attend the annual Summer Leadership Development Conference. The district may pay the registration and/or lodging expenses of voting cabinet members to attend, if approved annually prior to the conference, by the existing cabinet.
DISTRICT, ZONES, CLUBS
In compliance with the national By-Laws, the clubs within any district may be divided by the district cabinet into divisions or zones as it deems advisable for effective work and service. The Woodrow Wilson District is comprised of the following zones and clubs:
• ZONE I--- Mt. Sidney, New Hope, North River, Pleasant View-Spring Hill, Sangerville-Towers, Verona, Weyers Cave
• ZONE II--- Beverley Manor, Churchville, Craigsville, Deerfield, Middlebrook, Mint Spring, Spottswood- Raphine
• ZONE III--- Lovingston, Massies Mill, Rockfish Valley• ZONE IV--- Blue Grass, Bolar, Mill Gap, Stonewall• ZONE V--- Crimora, Jollivue-Barterbrook,
Sherando-Lyndhurst, Stuarts Draft, and Wilson Memorial Ruri-Teen.
