1

Directive Management

Directive Management

USDA FOREST SERVICEPacific Southwest R5

Vallejo California

2

CONSTITUTION

Article ILegislative

Branch Authorizes Congress to make laws

Article IIExecutive Branch

Authorizes President to execute laws

Article IIIJudicial Branch

Authorizes courts to

interpret laws

LAWS(U.S. Statutes andU.S. Code)

EXECUTIVE ORDERS(Issued by President; codified in Title 3, Code of Federal Regulations (3 CFR))

LEGAL DECISIONS(Case Law)

REGULATIONS(Issued by Federal agencies; published in Federal Register and codified in CFR)

ADDITIONAL GOVERNMENT-WIDE GUIDANCE

INTERNAL AGENCY POLICY AND PROCEDURESDepartment of Agriculture- Departmental Manual (DM)- Departmental Regulations (DR)- National Finance Center

External Procedures

Forest Service- Issues regulations at 36 CFR Chapter II, Parts 200-299- Issues internal policies and

procedures in Forest Service Manual (FSM) and Forest Service Handbooks (FSH)- Negotiates master agreement with union

3

36 CFR 200.4TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY

CHAPTER II--FOREST SERVICE DEPARTMENT, OF AGRICULTUREPART 200--ORGANIZATION, FUNCTIONS, AND PROCEDURES

Subpart B--Functions and ProceduresSec. 200.4 Administrative issuances.

(1)Directives are issued through the Forest Service Directive System, which is comprised of the Forest Service Manual and related Forest Service Handbooks. The Directive System codifies the agency's policy, practice, and procedure affecting more than one unit and the delegations of continuing authority and assignment of continuing responsibilities; serves as the primary administrative basis for the internal management and control of all programs; and is the primary source of administrative direction to Forest Service employees.

(2)In contrast to direction issued through the Directive System, guidance issued to one or more organizational units through letters and memoranda relate to decisions or interpretations on specific activities, cases, or incidents or to other matters of agency business, especially those matters of short-term duration or immediate interest.

4

1103 - POLICY

1b. The Directive System is the only place where Forest Service policy and procedures are issued. Direction issued via letters, bulletins, e-mails, telephone calls, and any other form outside of the Directive System framework does not constitute agency policy. See FSM 1107, exhibit 01 for key principles about Forest Service policy. See paragraph 7 of this section for exceptions to this policy.

7. In the event of an emergency or for reasons of safety, a line officer may issue immediate direction to employees, which should then be incorporated into the Directive System within 15 days for an interim directive or 30 days for an amendment or supplement (FSM 1107, ex. 01).

5

Components of Directive SystemComponents of Directive System

Manual – provides all continuing, basic, board program direction needed by line officers and primary staff (1111.02)

Handbooks – contain detailed procedures, standards, practices, and techniques needed primarily by technicians and specialists (1112)

6

Forest Service Policy & DirectionForest Service Policy & Direction

7

Purpose of the Directive System Purpose of the Directive System

Provide clear instruction forall employees for consistent performance

Code and store current continuing instructions that govern Forest Service programs and activities

8

Issuance Types (FSM 1113)Issuance Types (FSM 1113)

Parent Material ……Issuing Unit mayadd to, revise, and remove

Supplements ….…….Subordinate unit may issue (Region and Forest)

Interim Directives .Temporary issuance 18 months,reissued only once

9

Supplements (FSM 1113.2)Supplements (FSM 1113.2)

• May be more restrictive but may not expand established authorities or relax restrictions

• Content and coding must conform to policies and standards governing whole directive system

• To conform the activities of the subordinate unit to directives issuedby higher echelons

10

Interim Directives (FSM 1113.3)Interim Directives (FSM 1113.3)

• Promptly convey direction urgently needed for immediate use or needed more quickly than the material can be issued as amendment or supplement

• Meet statutory or court-ordered deadlines

11

Interim Directives (FSM 1113.3) continuedInterim Directives (FSM 1113.3) continued

• Ensure employees promptly receive essential direction required to implement a new statute or program, to comply with court decision, or to effect a majorpolicy change

• Transmit new instructions on atrial basis

12

FormsForms

• Must be referenced in a directive and have a signed FS 1300-28 on file

•Are a temporary document

•Cease to exist when the parent directive is removed

13

• 41 CFR requires currency of directive systems

• Field units must promptly conform their supplements and ID’s to revisions issued by the WO, or RO within 60 days of receipt of new direction

• General reviews shall be conducted at least once every 3-5 years

Currency Reviews (FSM 1114)Currency Reviews (FSM 1114)

14

Integrated Records Mgmt SystemIntegrated Records Mgmt System

•Directives

•Forms

•Reports

•Correspondence

•Files

Carry samebasic codes and

captions

15

FSM - ManualFSM - Manual

•Basic Laws

• Regulations

• Delegation of Authority

• Standards/Procedure

• Line and Staff --> Administer Programs

16

FSM Structure & CodingFSM Structure & Coding

SERIES: 1000 – Organization and Management

TITLE: FSM 1900 – Planning

CHAPTER: FSM 1920 – Land & Resource Mgmt Planning

SECTION: FSM 1922 – Forest Planning

17

Number/Subject Structure Number/Subject Structure

1000 – Org & Mgmt2000 – NF Resource3000 – S&PF4000 – Research5000 – Fire/Law Enforcement6000 – Administrative7000 – Engineering

18

Field Directive Manager: Report to the approving line officer

Regional Foresters and their deputies/assistants,like wise for Forest Supervisors

Document completion Establish a process Alert authoring units

Regional Forester, Forest Supervisor: Ensure that responsible staffs conduct

reviews and revise direction

Responsibility for CurrencyResponsibility for Currency

19

Zero CodeZero Code

01 Authority Laws, Regulations and Executive Orders

02 Objective(s) Aim or goal of program or activity

03 Policy Governing principle, plan or course of action

04Responsibility

Delegates specific authority & assigns duties

05 Definitions Defines terms necessary to understand text

060708

May be used for subject-wide material

09 Handbooks Lists Handbooks

20

FSH CodingFSH Coding

--09.11 Service-wide--09.21 Region-wide--09.31 External--09.41 External--09.51 Service-wide--09.61 Service-wide

21

Page Posting Order for FSMPage Posting Order for FSM

Sequence Level and Type of Issuance Color

1 Parent Text White

2 Washington Office ID’s Pink

3 Region, Station, or Area Supplements

Blue

4 Region, Stations, or Area ID’s

Pink

5 Forest Supplements Green

6 Forest ID’s Pink

22

Page Posting Order for FSHPage Posting Order for FSH

Sequence

Level and Type of Issuance Color

1 Parent Text White

2 USDA Supplements Yellow

3 Washington Office Supplements

Buff

4 Washington Office ID’s Pink

5 Region, Station, or Area Supplements

Blue

6 Region ID’s Pink

7 Forest Supplements Green

23

FS 1100-2 SignaturesFS 1100-2 Signatures

•Signature of Author, Supervisor, Forest Supervisor.

•Signatures where other staff/program areas involved.

•RF/Forest Supervisor signature required (See Delegation of Authority)

24

Create Master FolderCreate Master Folder

•Signed R5/FS 1100-2 (all signatures)

•Original Directive

•Label File

25

Questions ?Questions ?