Digitizing Project Components

PlanningDocument PrepScanningPost Scan ProcessingData LoadingDocument De-PrepInterface CreationPublicityMaintenanceSupport

High Level Overview

Planning

Idea Project proposal Mock-up Copyright review Project approval Grant writing Fundraising Identify sponsor Propose team Evaluate usefulness/Does it already exist Project Definition Document Define Mark-up parameters Metadata review and crosswalk creation Proof of concept Evaluate condition of documents

Publicity

Press releases Brochures Announcements on website Emails Table top flyers Discussion lists Daily Universe Church News Large project update to the public Direct contact with faculty or potential users Inform/educate subject specialists Town Meeting announcements

Document Prep

Pull from shelves Receive books Unpack books Disbind Remove staples/paper clips/sticky notes Sort/organize Resolve roblem files Track Files Create tracking lists Gather metadata into tracking forms Resolve metadata anomalies Resolve conservation issues Create finding aid Deliver materials to lab List physical anomalies (compare to project definition list) Set scanning standards based on materials

Scanning

Select scanning device Calibrate and profile hardware Define and follow file naming conventions Scan based on standards

Post-Scan Processing

Crop De-speckle De-skew Transcribe manuscript or text OCR Create derivatives based on PDD Correct and improve images Create deliverable files Create backup files QC for color matching and contrasts Add TABS to images

Data Loading

Create Compound Objects Assign files to collection Track the loading process Create configuration files Untar files Create collections Set up field properties Loading QC check 10 metadata parameters QC check for content QC check for metadata Create catalog records Load rights management data Load monolithic PDF files Add metadata for monolithic PDF files Authority control Export data for users or other sites

Document De-Prep

Rebind Discard Return to owner or location Reorder documents Return to original state

Interface Creation

Create web page Create search page templates Choose types of searches Write description Create external links Add to metabase Graphics Look and feel Help pages

Subject Navigation

Build canned searches Include breadcrumbs Link to other collections Add Keywords to header Google-ize

Maintenance

Upgrade software Maintain server Maintain website/viewer compatibility Track server space Track usage Update website links Update file types Make metadata corrections/additions Make website corrections QC on and off campus Troubleshoot problems

Support

Respond to e-mails Communicate back to users Forward issues to appropriate person