DIGITIZING GROWS DIGITIZING GROWS COMMUNITYCOMMUNITY

Oregon Library AssociationOregon Library Association

Corvallis, Oregon, April 20, 2007Corvallis, Oregon, April 20, 2007

Southern Oregon History Collection

A PresentationA Presentation

ByBy

Kate Cleland-SipfleKate Cleland-SipfleAndAnd

Dorothy OrmesDorothy Ormes

Hannon LibraryHannon Library

Southern Oregon UniversitySouthern Oregon University

Review development of the Southern Oregon Digital Review development of the Southern Oregon Digital Archive (SODA Bioregion and First Nations)Archive (SODA Bioregion and First Nations)

Introduce SODA Southern Oregon History CollectionIntroduce SODA Southern Oregon History Collection

Acknowledge collaboration/community growing that Acknowledge collaboration/community growing that made these three collections possiblemade these three collections possible

Detail issues in collaborating with outside Detail issues in collaborating with outside organizations for digitizing projectsorganizations for digitizing projects

Encourage collaboration among and beyond Oregon Encourage collaboration among and beyond Oregon libraries for cooperative digitizing libraries for cooperative digitizing

Goals for Today’s Presentation

First SODA Collections: Bioregion & First Nations

Beginning Digitizing

Southern Oregon Digital Archives (SODA)Southern Oregon Digital Archives (SODA)

2001 – Award of federal IMLS Grant 2001 – Award of federal IMLS Grant

2002 - 2004 – Two digital collections based on Hannon 2002 - 2004 – Two digital collections based on Hannon Library collection strengths:Library collection strengths:

Bioregion Bioregion Depository government documentsDepository government documents Regional monographsRegional monographs

State/Federal agency “grey State/Federal agency “grey literature”literature”

First Nations Public domain anthropology monographsFirst Nations Public domain anthropology monographs Public domain articles (pre-1923)Public domain articles (pre-1923) Later studies with copyright permissionLater studies with copyright permission

Early SODA Collaboration: Early SODA Collaboration: Bioregion Collection Bioregion Collection

Touching base with government contract Touching base with government contract authorsauthors

Sensitivity to endangered speciesSensitivity to endangered species

Capturing transient digital documentsCapturing transient digital documents

--providing agencies with CD’s if needed--providing agencies with CD’s if needed

Importance of personal contacts thenImportance of personal contacts then

Creating/maintaining relations with agenciesCreating/maintaining relations with agencies

----continuing provision of gray literaturecontinuing provision of gray literature

Early SODA Collaboration: Early SODA Collaboration: First Nations CollectionFirst Nations Collection

Touching base with tribes and authorsTouching base with tribes and authors

Sensitivity to tribal concernsSensitivity to tribal concerns

-- -- Ownership of traditional knowledgeOwnership of traditional knowledge -- -- Location/study of archaeological sitesLocation/study of archaeological sites -- -- Concerns about misappropriation of traditionConcerns about misappropriation of tradition

Importance of personal contacts and Importance of personal contacts and reciprocity thenreciprocity then

Creating continuing relationships with tribesCreating continuing relationships with tribes

Example of Tribal Concern: Example of Tribal Concern: Seasonality of StoriesSeasonality of Stories

The Warm Springs The Warm Springs Tribe gave SOU Tribe gave SOU Library permission to Library permission to digitize this children’s digitize this children’s book for use in any book for use in any season. It does not season. It does not contain tribal legends.contain tribal legends.

From: From: Indian Reading SeriesIndian Reading Series

Stipulation for Warm Springs Stipulation for Warm Springs Tribal Legend BooksTribal Legend Books

Example:Example: Our Home Then and Now: Our Home Then and Now: How the Hide was TannedHow the Hide was Tanned

Historical RepresentationHistorical Representation

From SODA web site: From SODA web site:

This site includes some historical materials This site includes some historical materials that may imply negative representations or that may imply negative representations or stereotypes of the peoples discussed in the stereotypes of the peoples discussed in the documents. These documents have been documents. These documents have been included as part of the historical record and included as part of the historical record and should not be interpreted to mean that project should not be interpreted to mean that project staff endorse or approve of the representations staff endorse or approve of the representations or stereotypes implied.or stereotypes implied.

-- Relevant to First Nations and History -- Relevant to First Nations and History

LSTA Grants for History CollectionLSTA Grants for History Collection Feb. 2006 - Jan. 2007 – 1Feb. 2006 - Jan. 2007 – 1stst Year Year

SOU Hannon LibrarySOU Hannon Library

Southern Oregon Historical SocietySouthern Oregon Historical Society

Jackson County Library ServicesJackson County Library Services

Josephine County Library SystemJosephine County Library System

Feb. 2007 – Jan. 2008 – 2Feb. 2007 – Jan. 2008 – 2ndnd Year Year

Coos, Curry, and Douglas County Coos, Curry, and Douglas County

libraries and historical societies libraries and historical societies

LSTA Funds History in Southern Oregon Digital Archives

NEW SODA INTERFACENEW SODA INTERFACE

http://soda.sou.edu/

Southern Oregon Digital Archives

History Collection Information and Search LinkHistory Collection Information and Search Link http://soda.sou.edu/history.htmlhttp://soda.sou.edu/history.html

Geographic areaGeographic area

Mountains: northern part of Klamath, Mountains: northern part of Klamath, Siskiyou and Southern CascadesSiskiyou and Southern Cascades

Principal Rivers: Rogue, Applegate, Principal Rivers: Rogue, Applegate, Chetco, Coquille, UmpquaChetco, Coquille, Umpqua

Northern part of the “State of Jefferson”Northern part of the “State of Jefferson”

Project Partners Project Partners 2006-07 2006-07

Southern Oregon UniversitySouthern Oregon University Southern Oregon Historical SocietySouthern Oregon Historical Society Jackson County Library ServicesJackson County Library Services Josephine County Library SystemJosephine County Library System

Access to materialsAccess to materials

Digitize with metadataDigitize with metadata

If in OCLC enrich OCLC recordIf in OCLC enrich OCLC record

If in SOU Library catalog, add online linkIf in SOU Library catalog, add online link

Encourage partners to link to SODA or Encourage partners to link to SODA or and/or specific documents on their web sitesand/or specific documents on their web sites

Encourage partner libraries to catalog Encourage partner libraries to catalog SODA. It’s in OCLC! (Collections, too)SODA. It’s in OCLC! (Collections, too)

Catalog Record: History CollectionCatalog Record: History Collection

Collection ContentCollection Content

MATERIALSMATERIALS

BooksBooks

Government DocumentsGovernment Documents

MapsMaps

CorrespondenceCorrespondence

ManuscriptsManuscripts

Oral HistoriesOral Histories

RealiaRealia

TOPICSTOPICS

Agriculture and ForestryAgriculture and Forestry

MiningMining

CommerceCommerce

EducationEducation

Government & PoliticsGovernment & Politics

Religious OrganizationsReligious Organizations

Social LifeSocial Life

Realia: Some ExamplesRealia: Some Examples

Booster brochuresBooster brochures

Stock certificatesStock certificates

V.A. Domiciliary CommemorativeV.A. Domiciliary Commemorative

WWII air raid warden kitsWWII air raid warden kits

Souvenir Theatre ProgramSouvenir Theatre Program

MapsMapsEarly Jackson County toll roads, tunnels, ferries and bridges

by Lawrence E. Mark

Images

Oregon, the picturesque: a book of rambles in the Oregon country and in the wilds of northern California

by Thomas D. Murphy 1917

Ashland in 1914

Oral Histories - SourcesOral Histories - Sources

Southern Oregon Historical SocietySouthern Oregon Historical Society * *

Curry Historical SocietyCurry Historical Society

Douglas County Library SystemDouglas County Library System **

Douglas County Historical Society and Douglas County Historical Society and Museum – Lavola Baaken LibraryMuseum – Lavola Baaken Library

Searching the Collection

Timeline for Grant Year 2Timeline for Grant Year 2

Spring 2005 – recruit new partners in Coos, Curry, and Spring 2005 – recruit new partners in Coos, Curry, and Douglas CountiesDouglas Counties– Public libraries (by district or county)Public libraries (by district or county)– Historical museums Historical museums

Fall 2005 – negotiate loan of selections from Historical Fall 2005 – negotiate loan of selections from Historical Archive of Rogue River National ForestArchive of Rogue River National Forest

Fall 2005 and Winter 2006 - Identify specific materials Fall 2005 and Winter 2006 - Identify specific materials to digitize from new partnersto digitize from new partners

Project Goals Year 2Project Goals Year 2

Southern Oregonians will better Southern Oregonians will better understand their history through user-understand their history through user-friendly Internet access to materials friendly Internet access to materials representing Coos, Curry, and Douglas representing Coos, Curry, and Douglas Counties, and the historic impact of Counties, and the historic impact of Rogue River National Forest on Rogue River National Forest on Jackson County.Jackson County.

New Partners: LibrariesNew Partners: Libraries

Coos County Library Service District Coos County Library Service District Chetco Community Public Library Chetco Community Public Library

(Brookings, Oregon)(Brookings, Oregon) Gold Beach Public LibraryGold Beach Public Library Port Orford Public LibraryPort Orford Public Library Douglas County Library SystemDouglas County Library System

- - WPA oral histories (128) recordedWPA oral histories (128) recorded

in Douglas County – 1930’sin Douglas County – 1930’s

Coos Historical and Maritime MuseumCoos Historical and Maritime Museum - - Coastal and regional mapsCoastal and regional maps

Curry Historical SocietyCurry Historical Society - - Oral histories from Curry CountyOral histories from Curry County

Douglas County Museum of History & Natural Douglas County Museum of History & Natural History History

- - Oral histories, correspondence andOral histories, correspondence and manuscripts from Douglas Countymanuscripts from Douglas County

Rogue River National ForestRogue River National Forest - Documents and maps from Historical Records - Documents and maps from Historical Records

CollectionCollection

New Partners: Historical MuseumsNew Partners: Historical Museumsand Rogue River National Forestand Rogue River National Forest

Questions to Answer EarlyQuestions to Answer Early

Are any other projects planning to partner with Are any other projects planning to partner with the organization for digitizing?the organization for digitizing?

Does the organization control rights to Does the organization control rights to

materials it houses?materials it houses?

Who or which governing body makes the Who or which governing body makes the decision for collaboration?decision for collaboration?

Is the material cataloged or inventoried? Is the material cataloged or inventoried?

--Do they know what they have?--Do they know what they have?

Collaboration: Things to Work OutCollaboration: Things to Work Out Which materials will partner want to loan for Which materials will partner want to loan for

digitizing? digitizing?

Which formats can actually be digitized at Which formats can actually be digitized at SOU?SOU?

Which materials can then be selected?Which materials can then be selected? --Usually a collaborative process--Usually a collaborative process

Can partner and SOU collaborate on copyright Can partner and SOU collaborate on copyright clearance, if needed?clearance, if needed?

How will partner organization be credited in How will partner organization be credited in SODA? SODA?

Practical ConcernsPractical Concerns How will project receive and return materials?How will project receive and return materials?

How long will it take to digitize loaned How long will it take to digitize loaned materials? (May have to be flexible)materials? (May have to be flexible)

OK to outsource certain formats?OK to outsource certain formats?

Are there any special handling issuesAre there any special handling issues

like removing/replacing staples, like removing/replacing staples,

or requiring gloves for handling or requiring gloves for handling

certain materials?certain materials?

SOU PersonnelSOU Personnel Kate Cleland-Sipfle – Principal Kate Cleland-Sipfle – Principal

InvestigatorInvestigator Jim Rible – Systems LibrarianJim Rible – Systems Librarian Sue Burkholder - CatalogerSue Burkholder - Cataloger Dorothy Ormes – CatalogerDorothy Ormes – Cataloger Emily Miller-Francisco - Web redesign Emily Miller-Francisco - Web redesign Susan DeRosia – Digitization TechnicianSusan DeRosia – Digitization Technician Student assistants (2)Student assistants (2)

Thank you for coming!

Are you ready to join or venture farther in the digitizing community?